® Microsoft Office 2010 Integrating Word, Excel, Access, and PowerPoint

XP Objectives Learn about object linking and embedding (OLE) Embed an Excel chart in a Word document Edit an embedded Excel chart in Word Link an Excel worksheet to a Word document Update a linked Excel worksheet Test a link Learn about importing and exporting data New Perspectives on Microsoft Office 20102

XP Objectives Import an Excel list into an Access database Query an Access database Export an Access query to a Word document Create a Word outline Create PowerPoint slides from a Word outline Copy and paste Access query results into a PowerPoint presentation Link an Excel chart to a PowerPoint presentation New Perspectives on Microsoft Office 20103

XP Embedding and Linking New Perspectives on Microsoft Office 20104

XP Object Linking and Embedding (OLE) Office 2010 supports object linking and embedding (OLE, pronounced “oh-lay”), a way of transferring and sharing information between programs New Perspectives on Microsoft Office 20105

XP New Perspectives on Microsoft Office Object Linking and Embedding With OLE, you can share data in one of two ways: – When you embed an object, a copy of the object along with a link to the source program become part of the destination file, and you can edit the object using the source program’s commands – When you link an object, a direct connection is created between the source and destination programs The object exists in only one place

XP New Perspectives on Microsoft Office Embedding an Excel Object in a Word Document Start the source program (Excel), open the file containing the chart to be embedded, select the chart you want to embed in the destination file (a Word document), and then click the Copy button in the Clipboard group on the Home tab Start the destination program (Word), open the file that will contain the embedded chart, and then position the insertion point where you want to place the chart In the Clipboard group on the Home tab in Word, click the Paste button arrow, and then click the Keep Source Formatting & Embed Workbook button or the Use Destination Theme & Embed Workbook button

XP Embedding an Excel Object in a Word Document or Copy the chart from Excel, start Word, and then position the insertion point where you want to place the chart In the Clipboard group on the Home tab in Word, click the Paste button. In the Word document window, click the Paste Options button that appears, and then click the Keep Source Formatting & Embed Workbook button or the Use Destination Theme & Embed Workbook button New Perspectives on Microsoft Office 20108

XP New Perspectives on Microsoft Office Embedding an Excel Object in a Word Document

XP New Perspectives on Microsoft Office Modifying an Embedded Object When you edit an embedded object within the destination program, the changes affect only the embedded object; the original object in the source program remains unchanged

XP New Perspectives on Microsoft Office Linking Excel Worksheet Data to a Word Document Start the source program (Excel), open the file containing the data to be linked, select the data you want to link to the destination program, and then click the Copy button in the Clipboard group on the Home tab Start the destination program (Word), open the file that will contain the linked object, and then position the insertion point where you want to place the data In the Clipboard group on the Home tab in Word, click the Paste button arrow, and then click the Link & Keep Source Formatting button or click the Link & Use Destination Styles button

XP Linking Excel Worksheet Data to a Word Document or Copy the data from Excel, start Word, and then position the insertion point where you want to place the data In the Clipboard group on the Home tab in Word, click the Paste button. In the Word document window, click the Paste Options button that appears, and then click the Link & Keep Source Formatting button or click the Link & Use Destination Styles button New Perspectives on Microsoft Office

XP New Perspectives on Microsoft Office Linking Excel Worksheet Data to a Word Document

XP New Perspectives on Microsoft Office Updating Linked Objects When you link an object, you can edit the information in the source file, and the changes will appear in the Word document

XP Importing and Exporting New Perspectives on Microsoft Office

XP Using Excel Data in Access You can use lists of Excel data to build tables in Access You can only import Excel data that is in the form of a list Before you import the Excel list, you should check the format of the data New Perspectives on Microsoft Office

XP Using Excel Data in Access New Perspectives on Microsoft Office

XP Importing Excel Data into Access Open the Access database into which you want to import the Excel list Click the External Data tab on the Ribbon In the Import group, click the Excel button In the Select the source and destination of the data screen of the Get External Data – Excel Spreadsheet dialog box, click the Browse button In the File Open dialog box, expand the Folders list to locate the Excel workbook you want to use, if necessary, click the file, and then click the Open button New Perspectives on Microsoft Office

XP Importing Excel Data into Access In the Get External Data – Excel Spreadsheet dialog box, click the option corresponding to the way you want to import the data (into a new table, appended to an existing table, or into a new linked table) Follow the directions in the Import Spreadsheet Wizard After clicking the Finish button in the Import Spreadsheet Wizard, click the Save import steps check box if you want to save the import steps, and then click the Save Import button; or click the Close button in the dialog box if you do not want to save the import steps New Perspectives on Microsoft Office

XP Importing Excel Data into Access New Perspectives on Microsoft Office

XP Exporting the Results of an Access Query to Word In the Navigation Pane, click the query to be exported Click the External Data tab on the Ribbon In the Export group, click the More button, and then click Word In the Export – RTF File dialog box, click the Browse button to select the folder in which you want to save the file you’re exporting (if necessary) New Perspectives on Microsoft Office

XP Exporting the Results of an Access Query to Word In the File Name box, enter the name for the Word file, and then click Save Click the “Open the destination file after the export operation is complete” check box to select it if you want the file to open automatically after it is exported Click the OK button In the Export – RTF File dialog box, click the Save export steps check box if you want to save the export steps, and then click the Save Export button; or, click the Close button in the dialog box if you do not want to save the export steps New Perspectives on Microsoft Office

XP Exporting the Results of an Access Query to Word New Perspectives on Microsoft Office

XP Outline View in Word New Perspectives on Microsoft Office

XP New Perspectives on Microsoft Office Creating a Word Outline You can create an outline in Word by typing text directly in Outline view in a new document To format text as an outline, you use the Promote and Demote buttons on the Outlining toolbar – The Promote button promotes, or moves up, the selected paragraph to the next higher outline level – The Demote button demotes, or moves down, the selected paragraph to the next lower outline level

XP New Perspectives on Microsoft Office Creating a Word Outline

XP New Perspectives on Microsoft Office Creating PowerPoint Slides from a Word Outline When you create slides from a Word outline, PowerPoint uses the heading styles in the Word document to determine how to format the text In the Slides group on the Home tab, click the New Slide button arrow, and then click Slides from Outline Locate the file containing the outline, and then click the Insert button

XP New Perspectives on Microsoft Office Creating PowerPoint Slides from a Word Outline

XP New Perspectives on Microsoft Office Copying and Pasting an Access Query into a PowerPoint Presentation Open the slide to contain the query Open the Access database containing the Query In the Navigation Pane, double-click ServicesRequested Query Click the selector to the left of the column heading Click the Copy button on the Home tab Return to the presentation Click the Paste button arrow in the Clipboard group, and then click the Keep Text Only button

XP New Perspectives on Microsoft Office Copying and Pasting an Access Query into a PowerPoint Presentation

XP New Perspectives on Microsoft Office Linking an Excel Chart to a PowerPoint Presentation In Excel, select the chart that you want to insert into a PowerPoint presentation, and then click the Copy button in the Clipboard group on the Home tab Switch to PowerPoint, and then click in the Slide pane on the slide where you want to insert the chart In the Clipboard group, click the Paste button arrow, and then click the Keep Source Formatting & Link Data button or click the Use Destination Theme & Link Data button or In the Clipboard group, click the Paste button; click the Paste Options button, and then click the Keep Source Formatting & Link Data button or click the Use Destination Theme & Link Data button

XP New Perspectives on Microsoft Office Linking an Excel Chart to a PowerPoint Presentation