Computer Information Technology – Section 4-7 Some text and examples used with permission from: Note: We not endorsing or promoting religious doctrine, but simply taking advantage of this website for educational purposes.

Formatting a Word Document Objectives: The Student will: 1. Understand the different methods of changing text in a Word document.

Changing Text There are a number of ways to modify text in Word: 1. Add 2. Delete 3. Modify 4. Move

Changing Text - Add Adding text is as simple as moving the cursor to the position you want and typing. The point where the cursor is sitting is called the insertion point.  Normally text is simply inserted at the point.  Word can also overwrite the text instead of inserting text Turn this on and off by either hitting the insert key If this feature gets turned on my accident it can be very confusing! In Word 2007 this entire feature is controlled from the advanced tab on the options menu. Turning the feature off ensures you cannot accidently turn overwrite on.

Changing Text - Delete There are 2 ways of deleting text. 1. Delete key/Backspace key: Simply place the cursor where you want to delete the text. Delete key: deletes the text after the cursor Backspace key: deletes the character before the cursor If you select some text then either key will delete that text 2. Cut command: You can find the cut command on either the Home ribbon, by right clicking the mouse or by typing CNTL-x. Select the text and choose cut. The difference between Delete/Backspace and Cut is that cut will place the text on the clipboard and you can later choose Paste to insert the text at a different location. Both commands can be undone by clicking the undo button.

Changing Text - Modify There are 2 ways of modifying text. 1. Typing over the text: Select the text you need to modify and simply type the text to replace it. 2. Find and Replace: Use the find and replace command. Bring up the Find and Replace dialog box by hitting either CNTL-f (the find command) or CNTL-h (brings you directly to the replace dialog box):

Changing Text - Modify Find and Replace: Enter the text you want to find in the Find what box. Enter the text you want to replace it with in the Replace with box Choose either Replace All (no questions asked) or Find Next (prompts/asks for each replacement)

Changing Text - Move There are 2 ways of moving text. 1. Cut and Paste: Select the text you want to move. Use the Cut command or CNTL-X to cut the text from the current location (and place it on the clipboard) Move the cursor to the location where you want the text. Select Paste from the Home ribbon, right click and select paste or type CNTL-v 2. Drag and Drop: Select the text you want to move. Press and hold the left mouse button. Move the text to the new location and let go of the mouse button. On a long drag your finger might slip and accidentally drop your text in the wrong spot. Cut and paste will be easier in that case.

Formatting a Word Document Summary: Like most Word functions, there are multiple ways of doing each thing. Experiment with them all and find the ways that best work for you!

Rest of Today Download trip.doc from the homework section of the web site. Download “Sec Modifying Text Instructions.doc” from the home work section of the web site. Follow the instructions. Do at least minutes of typing in Mavis Beacon