Safety Group Networking 2008

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 2 Networking in 2008 Introduce yourself and your organization What resources do you have for H&S? What do you hope to get out of Safety group? Have you had any roadblocks in completing past elements? Any words of wisdom to share?

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 3 Safety Group Orientation 2008

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 4 Materials/Resources Safety Group binder OSACH website- Steering committee WSIB- Florence Psaralogos OSACH consultants

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 5 Key Services Training & Education Consulting Publications Product development Assessments Statistical Reports Fit Testing Services Regional Consultants

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 6 What is Safety Group? Initiative by WSIB in 2000 Fourth year for OSACH Safety Group Goal is to eliminate workplace injuries/illnesses Firms volunteer to work collectively Benefit from program rewards

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 7 Safety Groups Program Pooling of resources, mentoring and sharing of best practices Collective approach to health & safety Rewards demonstrated achievement in health & safety Potential rebate incentive with no surcharge

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 8 Benefits of SG Program SG organizations had fewer LTI & severity rates Employers gained access to H&S resources Safer workplaces/enhanced safety culture 1 Year deferral on Workwell

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 9 Firm Commitment To participate: Personal commitment of senior manager/owner Complete application form annually Schedule 1 paying premiums to WSIB Participate for 1 full year Register for 1 safety group …continued

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 10 Firm Commitment Complete all SG requirements: Attend at least 3 meetings Complete Workplace assessment Complete Action Plan and year-end reports Implement 5 steps for 5 elements Ask for help when needed …continued

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 11 Firm Commitment Complete all SG requirements If selected participate in spot check Document activities Implement the elements to all branches, locations Participate in sharing of group rebate Sponsor has right to take action if firm is not meeting program commitments

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 12 OSACH Suggestions Work with JHSC or committee Ensure the same person attends at least 3 meetings Choose elements that can reduce workload, e.g. : Align with High risk initiative reduction of WSIB costs legislated H&S gaps Have a plan to complete all elements Network with other member organizations Utilize OSACH consultants and/or web site Call Hillarie or Henri for help

5 Steps to Managing Health & Safety 1. Written Standard 2. Communication 3. Training 4. Evaluate or Evaluation plan 5. Acknowledge Success & Make Improvements Achieving Element Continuous Improvement

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 14 Step 1 - Set Standards Written statements outlining expectations (policies, procedures/standards) Use WSIB guidelines as a minimum : Policy statements - management’s expectations and policies about health & safety Procedures - step by step instructions for particular tasks or processes Safe work procedures - written directions that include health & safety in the work processes Workplace rules - when a workplace sets its own standards i.e. Daily cleanup procedures

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 15 Step 2 - Communicate Ensure that appropriate people know and understands what is expected of them and what to expect of others Can take place by different means including: Training &/or guest speakers Print or electronic notices i.e. Memos, s, newsletters, communication books, telephone, pay cheques, intranet, etc. Staff meetings Maintain copies and attendance records Keep copies in your SG binder Some elements have requirements for communication (eg. workplace inspections reports must be posted)

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 16 Step 3 - Train Managers, supervisors and workers receive training appropriate to their workplace and job Training can take place in many different ways: Orientation training Planned training sessions for specific staff Demonstrations/observations Team meetings, conference calls, computer Some elements have requirements for training (e.g. JHSC certification) Maintain records of all training & certificates Keep copies in the SG binder

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 17 Step 4 - Evaluate Compare actual H&S activities to the standards and expectations Is the element actually implemented and working Keep track and document these evaluations Different ways to evaluate: Sample surveys Statistical reviews Review by JHSC, managers, quality improvement Review of reports, JHSC minutes, goals, observations

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 18 Step 5 - Acknowledge Success & Make Improvements Recognize everyone who contributed by meeting and/or surpassing the element goals Make changes and improvements Can be completed by : Letter/memo from president, health & safety awards, public recognition, i.e. coffee & donuts for JHSC and/or employees, staff meeting, newsletter article, bulletin board display

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 19 Choosing Your Elements Start of Year Workplace Assessment 4 categories 1.Leadership (must choose 1 element) 2.Organization (must choose at least 1 element from ii &/or iii) 3.Recognition & assessment 4.Controls Self-assessment Identifies strengths & weaknesses of your H&S programs …continued

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 20 Choosing Your Elements Record of elements worked on in 5 years Keep this record in binder for completion and follow-up The SG steering committee has chosen the common element

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 21 Year-End Complete/update workplace assessment Complete year-end achievement report: Have documentation available 10% of Safety Group receive spot-checks starting March of the following year Year 2 – complete maintenance of previous year’s elements

Safety Group Program Timeline Dec /Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec Safety Group Meetings (Min. 3) Implement Action Plan using “5-Steps System” Document Year-end Reports (Achieve. & Maint.) Action Plan Workplace Re-Assessment Progress Report1Progress Report 2 SGRe-Application Workplace Assessment SGApplication Rebate WSIB Spot-checks to verify Year-ends reports Next Year

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 23 4% 6% 1% =+ AchievementPerformance GROUP REBATE Lost Time Injury Frequency Lost Time Injury Severity + 1% Year-end Reports & Spot-checks *Based on Group Premiums paid Rebate Information

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 24 Committing to SG 2007 Difficulty meeting requirements – request extra coaching Withdraw from group: Within 10 days of the first meeting (full refund) After that date & anytime up to the end of the year (no rebate & no refund of registration) By request of sponsor for not completing at least 3 elements, less than 60% on spot check score and not attending at least 3 meetings

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 25 Questions? Contact Hillarie Henrietta- or your regional consultant

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 26 Safety Group – Tapping into your Network

© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 27 Group Work Complete or review your workplace assessment Choose your 2008 elements Begin completing your action plan Add questions to Parking Lot