Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT L E C T U R E 7 INTRODUCTION TO MS PROJECT 2007

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT What is a project? A project is a temporary attempt undertaken to achieve particular goals and objectives.

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT Introduction to Project Management Project Management process of –initiating, –planning, –executing, –controlling, and –closing a project Project Goal is the desired outcome Scope refers to all the work involved with the project

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT Project Management Process Groups

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT Initiating Setting the project goal Identifying start or finish dates Identifying the project manager Identifying project budget and quality considerations

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT Planning Entering project information Identifying project subdivisions and milestones Documenting resources Entering restrictions Assigning Resources to tasks

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT Executing Producing work results Requesting changes Recommending improvements Creating project records, reports, and presentations

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT Controlling Updating project Managing resources and tasks Meet management timing, resource, and cost objectives Changing project

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT Why Need Project Management? Complex project needs coordination of: –Multiple people –Multiple resources (labs, equipment, etc.) –Multiple tasks – some must precede others –Multiple decision points – approvals –Phased expenditure of funds –Matching of people/resources to tasks

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT Project Management Terminology Understanding key project terminology is fundamental to your success as a project manager.

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT Project Management Terminology Task Duration Resources Project Manager Scope Quality Risk

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT Benefits of Project Management Better understanding of overall project goals Better understanding of alignment with business objectives More organized and streamlined way to manage a project More accurate and reliable project status information More efficient use of project resources

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT Better communication Faster response to conflicting project goals Greater awareness of project progress Faster project completion Lower project costs Fewer project failures

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT What are constraints on a project? Projects are constrained by three factors: –time, –budget and –quality. For each project, –only one factor can be controlled and set as a priority; –one factor will be ignored; and –the third factor will fall in the middle with some aspects of it being controlled and some not.

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT What is the critical path? Critical path is the series of activities from project start to project finish that defines the total duration of the project. Critical path is the shortest path from start to finish, incorporating all the tasks needed to accomplish the project..

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT Microsoft Office Project 2007 Microsoft Office Project 2007 is project management software that contains a set of tools to help managers plan, schedule and control their projects. This software is used to create an actual project plan that acts as a repository for all project-related information, including the task list, resources, and calendar information.

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT Elements of the Project Window

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT Microsoft Project 2007 Tools The Gantt and Network Diagram are two important project management tools within Project A Project Guide is there to help you navigate through the project management process.

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT Basic Gantt Chart Gantt Chart View task list and a visual representation of the task over time.

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT Microsoft Project 2007 Overview Entering Tasks Gantt Chart Timescale –A major scale (the upper scale) –A minor scale (the lower scale) Closing a project file Opening an existing project Exiting Microsoft Project 2007 Saving a project with a new name

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT Starting Project Standard On the File menu, click New. –The New Project task pane appears. In the New Project task pane, under Templates, click On computer. –The Templates dialog box appears. Click the Project Templates tab. Click New Business ( you may need to scroll down through the list of Project Templates to see it ), and then click OK.

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT

Office Management Tool - II Institute of Management Sciences Muhammad Shahzad Ali Lec 7: Introduction to MS - PROJECT