March 5, 2005 PMI Lakeshore Chapter Information Session March 5, 2:00 – 5:00 pm Holiday Inn, Oakville

March 5, Agenda 2:00 pm Introduction – Board Members 2:10 pm Objectives 2:20 pm Project Management Institute 2:35 pm Timeline to AGM Break – 3:00 pm to 3:20pm - Coffee, Tea, and Cookies 3:20pm PMI Lakeshore Chapter 4:20pm Q & A 4:45pm Wrap Up/Next Steps

March 5, Project Management Institute Overview Organization – Chapters, SIGS, Colleges Certification – CAPM, PMP

March 5, PMI Overview Vital and forward thinking – focused on the needs of project management professionals worldwide Since 1984, PMI has been dedicated to developing and maintaining a rigorous, examination-based, professional certification program to advance the project management profession and to recognize the achievements of individuals. Membership represents a truly global community with over 100,000 professionals, representing 125 countries Visit for more informationwww.pmi.org

March 5, Definitions - Components Chapters –Geographically based group of members Specific Interest Group (SIG) –Group of members representing specific interests with no geographic boundaries Colleges –Group of members that have developed some formal approach to one or more knowledge areas of the PMBOK Guide – no geographic boundaries

March 5, Chapters/SIGs/Colleges

March 5, Ontario Chapters Membership

March 5, Timeline – Countdown to AGM March 29 - AGM Election of Directors February 19 - Board of Directors Meeting February 23 - Communication Plan on Bylaw Changes March 5 – Information Session February 23 - Notify Membership of upcoming election and process March 5 – 11 – Conduct on-line vote on Bylaw changes March 14 - Announce results of Bylaw change Vote February 23 - Notify Membership of AGM and registration date Prepare Board and Management Report-Out March 14 – Call for Nominees

March 5, PMI Lakeshore Chapter History Growth Patterns 2004/2005 Strategic Plan –Re-structuring –Volunteer Ramifications

March 5, Lakeshore Chapter – Introduction The Lakeshore Chapter is an organization of dedicated professionals in the field of project management providing support to the business, technical and educational community. Its geographical area spans from Mississauga to Brampton, Oakville, Burlington, Hamilton, St.Catherines and Niagara-on-the Lake. 9 members founded the Chapter in 1998 and recruited an additional 16 to officially launched the Chapter with the requisite 25 members

March 5, Founding Members John Barnes Mike Davis Ashok Dhir Dave Freeman Brian Pedherney John Scott Pappur Shankar Ray Sollychin Ram Sriram

March 5, Past Presidents John Barnes 1999 Pappur Shankar John Gaston Years of Membership Growth

March 5, Lakeshore Chapter Membership As of October 2004 Members873 PMP Certified399 (46%) Forecasted Growth for 2005 MembersOver 1,000 PMP Certified500 (50%)

March 5, Governance Project 1.Pressures for Change 2.Project Objectives 3.More Effective Governance Practices

March 5, Pressures for Change The pressures for change to the governance structure include: Chapter growth Director workload Customer care and program responsibilities Director Development.

March 5, Project Objectives Provide new governance structure and Bylaws to the board for approval by February 15, 2005 Ensure Board Of Directors spend at least 80% of their time on governance activities and approximately 20% of their time on non- governance activities by December Design the Board of Directors roles so that each Director spends no more than 50 hours per year on PMI governance and program management responsibilities by December 2006.

March 5, Governance Survey Findings Volunteer / Officer / Director Organization, Selection & Progression: Approximately 100 Members serve on committees and task forces to help off load Directors of Non-Governance tasks. Volunteer VP Officers appointed by Board lead all committees. VP Finance is a Board member who is appointed indefinitely, but reviewed annually by the Board who has a profession designation. Elected Directors at large (i.e., they have no named program responsibilities) –2 directors advise a committee –4 Named Directors – President, President Elect, Past President (and the appointed VP Finance)

March 5, Governance Survey Findings Workload Objectives & Time Management: Set annual hourly targets for each volunteer class: –Director = 100 hours; Officer = 150 hours; Member = 30 hours Each volunteer class completes timesheets Adjust committee / board structure to ensure targets

March 5, Governance Survey Findings Election Terms: Directors elected for a two year term Directors can serve for 3-5 terms on the Board with a 2 year term as President Volunteer / Director Development: 2 hour Board Orientation (bylaws, strategies, finances, liability), PMI Leadership Half day Volunteer Orientation (Chapter overview, PMI leadership principles)

March 5, “As Is” Organization Structure

March 5, Director Survey of Time AvgMinMax Governance Non- Governance

March 5, Proposed Organization Structure

March 5, Committee Structure

March 5, Changes Required

March 5, Changes Required

March 5, Volunteers Opportunities Benefits Commitment Levels PDUs Being a Volunteer is one of the highest callings a member can do. It allows you to give back to the community.

March 5, Volunteer Opportunities Shaping the Future – Where do you think the Chapter should be in the next 3 to 5 years ? –Board Member/President-Elect/President Maintaining the Operations of the Chapter effectively –VPs of Functional Areas (Marketing, Communication, Membership, Programs, Professional Development, Continuous Improvement, Infrastructure etc.) Implementing Strategic and Operational Projects –Volunteers – Project Managers, Team Members

March 5, Volunteer Benefits To learn about PMI Understanding the operations of the Chapter Grooming for officer positions (VP, Board Member, President) Network with other Project Managers Opportunity to earn PDUs Recognition within the Chapter and family of PMI chapters Promote Project Management within the community Personal sense of achievement and accomplishment Have fun

March 5, Volunteer Commitment Levels It does not matter if it is an hour a week or 8-10 hours per month. So whether you want to involved with Training, Finance, Infrastructure, Marketing or Membership or Program planning and implementation, the Chapter has a need for your creativity through teamwork. –President (Appointed) –Senior Vice President (Elected by Board from Directors) –Director (Elected) –Vice President – Functional Area (Appointed by Board) –Assistant Vice President – Functional Area (Appointed by Board) –Volunteers (Team Members)

March 5, Volunteer PDUs PMP certified members need to earn 60 PDUs every 3-year cycle. PDUs (Professional Development Units) can be earned through the following methods: –Serving on the Board of Directors of the Chapter PMI’s Category 5 provides 10 PDUs per year for serving as a Board Member. –Serving as a Vice President or AVP of a Functional Area PMI’s Category 5 provides 5 PDUs per year for serving the Chapter. –Serving as a Team Member to implement projects PMI’s Category 5 provides: 1 PDUs for serving on a Project that is 3 months in duration 2 PDUs for serving on a Project that is 6 months in duration 5 PDUs for serving on a Project that is 12 months in duration

March 5, Volunteer PDUs Other Ways of getting PDUs –Attending Chapter Dinner Presentations One (1) PDU is earned for every dinner presentation attended. These presentations count as Category 4 activities. When completing the Activity Reporting Form for PMI, it will be necessary to supply the Program Number. Program Numbers are found in the event notices in the Events section.Events –Being a Speaker at a Chapter Dinner Presentation Speakers on a project management topic at PMI Chapter meetings earn Five (5) PDUs for each presentation given. These presentations count as Category 2D activities.

March 5, Volunteer PDUs Other Ways of getting PDUs –Facilitating at a Chapter-Organized PMP Self- Study Course PMPs that facilitate one or more topics for a PMP self-study course will earn Ten (10) PDUs which would qualify as a Category 2C activity. Be a Volunteer. We look forward to having you on the team !!

March 5, Questions & Answers

March 5, Wrap Up / Next Steps Electronic voting for Bylaw changes AGM and Elections

March 5, Election Process Call for nominations Nomination Process –Fill out the nomination form –Obtain two Lakeshore Chapter members to 1 st and 2 nd your nomination, and –Return the nomination form to the Election to be held at the AGM