Objectives © Paradigm Publishing, Inc. 1 Objectives

© Paradigm Publishing, Inc. 2 Objectives Chapter 14: Enhancing Tables Performance Objectives  Change the Table Layout Change the Table Layout  Select with the Select Button Select with the Select Button  Insert and Delete Rows and Columns Insert and Delete Rows and Columns  Merge and Split Cells Merge and Split Cells  Change Column Width and Row Height Change Column Width and Row Height  Change Cell Alignment Change Cell Alignment  View Gridlines View Gridlines  Repeat a Header Row Repeat a Header Row  CHECKPOINT 1 CHECKPOINT 1  Change Cell Margin Measurements Change Cell Margin Measurements  Change Cell Direction Change Cell Direction  Change Table Alignment Change Table Alignment  Change the Table Size with the Resize Handle Change the Table Size with the Resize Handle  Move a Table Move a Table  Convert Text to a Table Convert Text to a Table  Convert a Table to Text Convert a Table to Text  Sort Text in a Table Sort Text in a Table  Perform Calculations in a Table Perform Calculations in a Table  CHECKPOINT 2 CHECKPOINT 2

© Paradigm Publishing, Inc. 3 Objectives Change the Table Layout TABLE TOOLS LAYOUT tab

© Paradigm Publishing, Inc. 4 Objectives Select with the Select Button To select with the Select button: 1. Position the insertion point. 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the Select button in the Table group. 4. Select the desired option at the drop-down list. Select button

© Paradigm Publishing, Inc. 5 Objectives Insert and Delete Rows and Columns To insert a row or a column: 1. Position the insertion point. 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the desired button in the Rows & Columns group. Use these buttons to insert rows or columns.

© Paradigm Publishing, Inc. 6 Objectives Insert and Delete Rows and Columns - continued  You can also insert a row or column with insert icons.  Display the insert row icon (a plus [+] symbol in a circle and a border line) by positioning the mouse pointer just outside the left border of the table at the left of the desired row border. When the insert row icon displays, click the icon and a row is inserted below the icon border line.  To insert a column, position the mouse pointer above the column border line until the insert column icon displays and then click the icon. This inserts a new column immediately left of the insert column icon border line.

© Paradigm Publishing, Inc. 7 Objectives Insert and Delete Rows and Columns - continued To delete rows, columns, or the entire table: 1. Position the insertion point. 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the Delete button in the Rows & Columns group. 4. Click the desired option at the drop-down list. Delete button

© Paradigm Publishing, Inc. 8 Objectives Merge and Split Cells To merge cells: 1. Select the desired cells. 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the Merge Cells button in the Merge group. Merge Cells button

© Paradigm Publishing, Inc. 9 Objectives Merge and Split Cells - continued To split cells: 1. Click in the cell. 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the Split Cells button in the Merge group. 4. At the Split Cells dialog box, change the desired options. 5. Click OK. Split Cells button

© Paradigm Publishing, Inc. 10 Objectives Change Column Width and Row Height To change the column width and row height with buttons in the Cell Size group: 1. Select the desired row(s) or column(s). 2. Click the TABLE TOOLS LAYOUT tab. 3. Enter the measurement in the Table Row Height or Table Column Width measurement box in the Cell Size group. Table Row Height measurement box Table Column Width measurement box

© Paradigm Publishing, Inc. 11 Objectives Change Column Width and Row Height - continued To distribute rows or columns: 1. Select the desired rows or columns. 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the Distribute Rows button or Distribute Columns button in the Cell Size group. Distribute Columns button Distribute Rows button

© Paradigm Publishing, Inc. 12 Objectives Change Column Width and Row Height - continued To change the column width using the move table column markers: 1. Position the mouse pointer on a marker. 2. Drag the marker to the desired position. Move table column marker

© Paradigm Publishing, Inc. 13 Objectives Change Column Width and Row Height - continued To change the column width using the table gridlines: 1. Position the arrow pointer on the gridline. 2. Drag the gridline to the desired position. Gridline

© Paradigm Publishing, Inc. 14 Objectives Change Column Width and Row Height - continued To adjust row height using the adjust table row markers: 1. Position the mouse pointer on a marker. 2. Drag the marker to the desired position. Adjust table row marker

© Paradigm Publishing, Inc. 15 Objectives Change Column Width and Row Height - continued To make the column widths automatically fit the contents: 1. Position the insertion point in the table. 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the AutoFit button in the Cell Size group. 4. Click the AutoFit Contents option at the drop-down list. AutoFit button

© Paradigm Publishing, Inc. 16 Objectives Change Column Width and Row Height - continued To change the column width using the Table Properties dialog box: 1. Click in a cell in the column. 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the Properties button in the Table group. 4. At the Table Properties dialog box, click the Column tab and insert the desired measurement in the Preferred width measurement box. 5. Click OK. Preferred width measurement box

© Paradigm Publishing, Inc. 17 Objectives Change Column Width and Row Height - continued To change the row height using the Table Properties dialog box: 1. Click in a cell in the row. 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the Properties button in the Table group. 4. At the Table Properties dialog box, click the Row tab and insert the desired measurement in the Specify height measurement box. 5. Click OK. Specify height measurement box

© Paradigm Publishing, Inc. 18 Objectives Change Cell Alignment To change the cell alignment using the alignment buttons: 1. Select the cell(s). 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the desired alignment button in the Alignment group. Alignment buttons

© Paradigm Publishing, Inc. 19 Objectives Change Cell Alignment - continued To change the cell alignment using the Table Properties dialog box: 1. Select the cell(s). 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the Properties button in the Table group. 4. Click the Cell tab. 5. Select the desired option in the Vertical alignment section. 6. Click OK. Vertical alignment section

© Paradigm Publishing, Inc. 20 Objectives View Gridlines To view gridlines: 1. Click in the table. 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the View Gridlines button in the Table group. View Gridlines button

© Paradigm Publishing, Inc. 21 Objectives Repeat a Header Row To repeat a header row: 1. Click in the desired header row. 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the Repeat Header Rows button in the Data group. Repeat Header Rows button

Objectives © Paradigm Publishing, Inc. 22 CHECKPOINT 1 1)The Distribute Rows button is located in this group on the TABLE TOOLS LAYOUT tab. a.Cell Size b.Alignment c.Rows & Columns d.Table 1)The Distribute Rows button is located in this group on the TABLE TOOLS LAYOUT tab. a.Cell Size b.Alignment c.Rows & Columns d.Table 3)You can use options at this dialog box for changing row and column measurements. a.Page Setup b.Paragraph c.Properties d.Clipboard 3)You can use options at this dialog box for changing row and column measurements. a.Page Setup b.Paragraph c.Properties d.Clipboard 2)If you want to see the column measurements on the horizontal ruler as you drag a gridline, hold down this key. a.Alt b.Shift c.Ctrl d.F1 2)If you want to see the column measurements on the horizontal ruler as you drag a gridline, hold down this key. a.Alt b.Shift c.Ctrl d.F1 4)If a table is divided between pages, consider adding this at the beginning of the table. a.header row b.header column c.footer row d.footer column 4)If a table is divided between pages, consider adding this at the beginning of the table. a.header row b.header column c.footer row d.footer column Next Question Next Slide Answer

© Paradigm Publishing, Inc. 23 Objectives Change Cell Margin Measurements To change the cell margin measurements: 1. Click in the table. 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the Cell Margins button in the Alignment group. 4. Change the desired options in the Default cell margins section in the Table Options dialog box. 5. Click OK. Cell Margins button

© Paradigm Publishing, Inc. 24 Objectives Change Cell Margin Measurements - continued To change the cell margin measurements for one cell or selected cells: 1. Click in the table. 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the Properties button in the Table group. 4. At the Table Properties dialog box, click the Cell tab. 5. Click the Options button. (continued on next slide) Cell tab

© Paradigm Publishing, Inc. 25 Objectives Change Cell Margin Measurements - continued 6. Remove the check mark from the Same as the whole table option. 7. Specify the new cell margin measurements. 8. Click OK. Same as the whole table option

© Paradigm Publishing, Inc. 26 Objectives Change Cell Direction To change the cell direction: 1. Click in the desired cell. 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the Text Direction button in the Alignment group until text is in the desired position. Text Direction button

© Paradigm Publishing, Inc. 27 Objectives Change Table Alignment To change the table alignment: 1. Click in the table. 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the Properties button in the Table group. 4. Click the Table tab. 5. Click the desired alignment option. Alignment options

© Paradigm Publishing, Inc. 28 Objectives Change the Table Size with the Resize Handle To change the table size with the resize handle: 1. Hover the mouse pointer over the table. 2. Position the mouse on the resize handle. 3. Drag the resize handle to increase or decrease the size and proportion of the table. Resize handle

© Paradigm Publishing, Inc. 29 Objectives Move a Table To move a table: 1. Position the mouse pointer on the table move handle until the pointer displays as a four-headed arrow. 2. Drag the table to the desired position. 3. Release the mouse button. Table move handle

© Paradigm Publishing, Inc. 30 Objectives Convert Text to a Table To convert text to a table: 1. Select the text. 2. Click the INSERT tab. 3. Click the Table button in the Tables group. 4. Click the Convert Text to Table option at the drop-down list. 5. At the Convert Text to Table dialog box, specify the desired options. 6. Click OK. Convert Text to Table dialog box

© Paradigm Publishing, Inc. 31 Objectives Convert a Table to Text To convert a table to text: 1. Position the insertion point in any cell of the table. 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the Convert to Text button in the Data group. 4. Specify the desired separator at the Convert Table to Text dialog box. 5. Click OK. Convert Table to Text dialog box

© Paradigm Publishing, Inc. 32 Objectives Sort Text in a Table To sort text in tables: 1. Select the desired rows in the table. 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the Sort button. 4. Specify the column containing text to sort. 5. Click OK. Sort button

© Paradigm Publishing, Inc. 33 Objectives Perform Calculations in a Table  Use the Formula button in the Data group on the TABLE TOOLS LAYOUT tab to insert formulas that perform calculations on the data in a table.  You can add, subtract, multiply, and divide the numbers in cells in a table.  In addition, you can perform other calculations, such as determine averages, count items, and identify minimum and maximum values.  Although you can calculate data in a Word table, an Excel worksheet is more suitable for complex calculations.

© Paradigm Publishing, Inc. 34 Objectives Perform Calculations in a Table - continued To perform a calculation: 1. Position the insertion point in the cell where you want the result. 2. Click the TABLE TOOLS LAYOUT tab. 3. Click the Formula button in the Data group. 4. Type the desired formula or select the desired function and change the number format. 5. Click OK. Formula button

© Paradigm Publishing, Inc. 35 Objectives Perform Calculations in a Table - continued  In the default formula, the SUM part of the formula is called a function.  Word provides other functions you can use to write a formula.  These functions are available at the Paste function drop-down list in the Formula dialog box.  Specify the numbering format at the Number format drop-down list in the Formula dialog box. Paste function drop-down list

© Paradigm Publishing, Inc. 36 Objectives Perform Calculations in a Table - continued  In addition to using the functions provided in the Formula dialog box, you can write your own formulas.  Use the four basic operators when you write a formula, including the plus sign (+) for addition, the minus sign (–) for subtraction, the asterisk (*) for multiplication, and the forward slash (/) for division. Formula

© Paradigm Publishing, Inc. 37 Objectives Perform Calculations in a Table - continued  If you change the numbers in cells that are part of a formula, you must recalculate the formula.  To do this, select the result of the formula and then press the F9 key.  This recalculates the formula and inserts the new result in the cell.  You can recalculate adjacent cells by selecting the cells and then pressing F9.

Objectives © Paradigm Publishing, Inc. 38 CHECKPOINT 2 1)This is the default measurement for top and bottom margins in a cell. a.0” b.0.1” c.0.5” d.1.0” 1)This is the default measurement for top and bottom margins in a cell. a.0” b.0.1” c.0.5” d.1.0” 3)The SUM part of the formula is called this. a.operative b.divider c.operator d.function 3)The SUM part of the formula is called this. a.operative b.divider c.operator d.function 2)You can change the direction of text in a cell with this button. a.Text Change b.Change Text c.Text Direction d.Change Direction 2)You can change the direction of text in a cell with this button. a.Text Change b.Change Text c.Text Direction d.Change Direction 4)Press this function key to recalculate a selected formula. a.F9 b.F8 c.F4 d.F1 4)Press this function key to recalculate a selected formula. a.F9 b.F8 c.F4 d.F1 Next Question Next Slide Answer