1 By: Suman Negi, Technical Officer ‘B’ DESIDOC, DRDO, Delhi Presentation at NACLIN 14 (During 9-11 December 2014, Pondicherry) Design and Development of Gyansrota: DRDO Institutional Repository of Research Papers and Articles

G YANSROTA : DRDO I NSTITUTIONAL R EPOSITORY OF R ESEARCH P APERS /A RTICLES The Institutional Repository (IR) of Research Papers/Articles named “ Gyansrota ” is a centralised scholarly digital archiving facility for acquiring, preserving and disseminating the intellectual output which is published in the form of Research Papers by DRDO Scientists/Staff. 2

N EED FOR I NSTITUTIONAL R EPOSITORY  More than 50 labs/estts. across the country  Wide spectrum of R&D activities  Manpower approx 30,000 (Officers and staff)  Covers almost all areas of S&T domain  Generates huge amount of intellectual output in the form of reports, patents, research papers, monographs out of R&D projects  No centralised mechanism to collect, collate & index this knowledge 3

to preserve and provide improved accessibility and enhanced search ability of research papers/articles of DRDO. to create a centralized online database of full text research papers/articles of DRDO and provide online access to scientific and technical community of DRDO. Objective Gyansrota includes research papers/articles, book, book chapter, orations and biographies published by DRDO Scientists/Staff. Contains full text of each document. Scope 4

W HY DS PACE ?  Open source software  World wide used for creating IR (E.g. IIT Mumbai & Delhi, IISc Bangalore, IIM, Ahmedabad, NISCAIR, NTIS, NASA, MIT, Texas A&M University etc.)  Easy to customise as per one’s need  Design and configured in Java, XML GUI format as per DRDO requirement.  Create metadata as per DRDO requirement  Multilingual metadata support  Uses highly scalable postgreSQL as the database back-end  Compliance with standards and protocols like Dublin Core, UNICODE  Powerful search-engine based on Lucene, with customizable index and full-text search  Intuitive way of self archiving  Well defined workflows 5

H/ W & S/ W AT BACK - END Platform  LINUX OS Software Used for IR  DSpace Open Source Software Ver built on Apache web server and Tomcat Servlet engine Database  PostgreSQL relational database 6

C USTOMISATION AT DESIDOC  User Interface 7

1.Author 2.Title 3.Other Title 4.Publication Year 5.Publisher 6.Citation 7.Identifiers 8.Type 9.Language 10.Keywords 11.Abstract 12.Sponsores 13.Description Metadata Fields:  Metadata C USTOMISATION AT DESIDOC 8

 Browse And Search 9

I NFRASTRUCTURE SETUP AT DESIDOC  ATIZ Bookdrive pro, V shaped digital book scanner  FUZITSU fi

11 Digitisation Process Born digital data received from Labs Step 1: Pre-Scan Checking & Preparation Step 2: Scanning Step 3: Image Cleanup (if required) Step 4: Page Straightening & Deskewing Step 5: OCR & PDF Creation Step 6: Metadata Creation Correspondence with DRDO laboratories across India to collect research papers/articles in print/digital form The documents are scanned using ATIZ Book Drive Pro and fuzitsu, OCR and saved as TIF files. Software used: Adobe Photoshop Software used:Scan Tailor Software used: ABBY Fine Reader, Adobe Acrobat Printed Materials Check the completeness of documents State of the documents Size of the documents Place the research paper for scanning Allocate batch number to reords/documents Step 7&8: Check Metadata& Validate Step 9 Upload file in the repository

IR(G YANSROTA ): AT A GLANCE 12

C HALLENGES  Technical knowhow  Collection of the contents 13

C ONCLUSION 14  Repositories are an excellent tool  Significant  Avoidance of duplication  DSpace, an ultimate solution  Helps in managing the intellectual asset

15 Thank You