Access Chapter 8- Integrating Access with the Internet and other Programs

PgP MIS 342 Access8-2 Access Internet Reporting  Static HTML by exporting files  Server generated HTML files, ASP  Dynamic HTML, Data Access Pages  XML files- to describe and transfer data using Internet technology

PgP MIS 342 Access8-3 Static HTML Files  file.html  Export tables, queries, forms or reports  Use with a HTML version 3.2 or later browser  HTML templates Search Help>Answer Wizard for ‘ About the types of Web pages Access creates’

PgP MIS 342 Access8-4 Data Access Pages  Can no longer create, modify in Access 2007  Multi-purpose but Microsoft centric Data viewable in some web browsers Data updateable in Microsoft browsers Must use Internet Explorer 5 and up (limited use) Data analysis- Pivot tables Charts

PgP MIS 342 Access8-5 Active Server Pages (ASP)  Microsoft dependent server technology  But not Microsoft browser dependent!  Combine with VBScript or JavaScript to create interactive web sites  Also ASP.NET

PgP MIS 342 Access8-6 Importing HTML  Access can Import tables or lists Tables Unordered lists Definition lists  Look at Source Code Tags!

PgP MIS 342 Access8-7 Tables- Hyperlink Fields  Access can store hyperlinks in tables Hyperlink to other applications Hyperlink to the Internet

PgP MIS 342 Access8-8 Tables- Hyperlink Fields  Hyperlink Properties A hyperlink address can have up to four parts separated by the number sign (#): displaytext#address#subaddress#screentip Sample Default Value Field Property: "CNN# To CNN"

PgP MIS 342 Access8-9 Tables- Hyperlink Fields  Hyperlink Properties displaytext — the text that appears in a field or control. address — the path to a file (UNC path) or page (URL). subaddress — a location within the file or page. screentip — the text displayed as a tooltip.

PgP MIS 342 Access8-10 Displaying.XML using.XSL  An.xml file can be formatted and displayed like an.html file in a browser if an.xsl file is applied

PgP MIS 342 Access8-11.xml file refers to.xsl file Pat Joe Help I am lost ….

PgP MIS 342 Access8-12.xsl file contains format instructions <xsl:stylesheet version="1.0" xmlns:xsl=" Notes To: From: Heading Body

PgP MIS 342 Access8-13 Important XML Info .xsl and.xml files must be in same folder .xml tags are case sensitive  XML is a language, but requires implementation and adoption of standards to become useful  Competitor to EDI  Increasingly important data handling method

PgP MIS 342 Access8-14 Program Integration  Access is designed to handle large amounts of data, and convert data to information  Excel is designed to analyze numbers  Word is used to write documents  Graph is used to create charts  Use each for what each is best at

PgP MIS 342 Access8-15 Program Integration Methods Connected to source program? Connected to original file? ImportNo EmbedYesNo LinkYes Yes Comments EditableEditable, only one data file

PgP MIS 342 Access8-16 Program Integration Methods  Import-creates standalone copy of file or object  Embed-creates copy of file or object that is still editable by source program  Link- create link to file or object, still editable by source program

PgP MIS 342 Access8-17 Program Integration Considerations  Will I need to edit the file or object?  Is the file or object so large that it is not a good idea to make multiple copies?  Will a network connection to the file or object always be available?  Do I need just one copy of the file or object, and is it shared by many users?

PgP MIS 342 Access8-18 Word Integration  Access objects can be placed in Word  Word objects can be placed in Access  Tables, Queries, Forms, Reports can be Published to Word

PgP MIS 342 Access8-19 Excel Integration  Create queries to extract numerical information  Then export query results to Excel for analysis  Excel has better chart options, pivot tables and many special functions-statistical, financial…