STATE RECORDS ACT 2000 and State Records Principles and Standards 2002 (regulations) Department of Health.

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Presentation transcript:

STATE RECORDS ACT 2000 and State Records Principles and Standards 2002 (regulations) Department of Health

The need for a new act Key features Implications for Health Record Keeping Plans Where to from here Department of Health

The need for a new Act Problems with Library Board Act Royal Commission into WA Inc. Commission on Government Department of Health

Key features of the Act Definition of a “record” -similar to FOI Act State Records Commission -Auditor General, FOI Cmr -Ombudsman,One other Offences….. $ Department of Health

Key features of the Act 6 Standards -Government RK must use AS must have RKP -must appraise records -restricted access archives -compulsory transfer -outsourcing Department of Health

Key features of the Act 6 Principles: [RKP must include these] -Proper and adequate records -Policies & procedures -Language control -Preservation (disaster recovery) -Retention & disposal -compliance(induction, training, AR) Record Keeping Plans Offences Department of Health

What will the new Act mean for Health? RKP for Royal St Offices RKP’s for Health Services Implementation & ongoing Mgt Review of RKP Department of Health

Record Keeping Plans More than a plan….. In reality they are an ongoing program software thesaurus managing records continuum changing corporate culture Department of Health

The RKP will set out: what records are created & how managed MUST comply with Principles & Standards identify State Archives retention periods security systems Department of Health

Time frames: 6 months for new agencies 2 years for existing (deadline 6 March 2004) SW Health & Country Health (drafts RKP’s already submitted) Department of Health

Where to from here? Principal Information Officer Develop RKP for Royal St, consisting of…. Corporate thesaurus Corporate Retention & Disposal authority Disaster / business continuity plan Global policies Department of Health

Where to from here? RKP’s for Health Services Records Managers/contractors Information System Support Not short term projects Department of Health

Questions? Department of Health

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