IT 499 Bachelor Capstone Week 4

Adgenda Administrative Review UNIT Four UNIT Five Project UNIT Six Preview Project Status Summary

Administrative Seminar – Course is project based, 85% for project, 15% for discussion. Seminars are not graded. Project overview: In this Unit, students conduct a technology or design needs analysis within an organization in which a problem or need has been identified. They will develop and implement a solution to this problem or need later in the course. Students submit a PowerPoint Presentation containing a summary of identified needs and a preliminary system specification of their proposed solution to meet the identified needs. All papers submitted should be in proper APA format.

Administrative Remember that as we conclude week Five, the projects are due in UNIT nine and ten. We are quickly closing in on the final submissions. The Discussion Board Requirement: – Students are to post a minimum of three posts per discussion thread. One initial response and two replies to their classmates – Posting on a minimum of three different days, for example: Wednesday, Friday and Monday – The first post must be made by Saturday.

Week Four Review Implementation – In this Unit, students begin work on developing the solutions that they have proposed and detailed in their System Specification. As a first step, they will write a brief Implementation Plan explaining how the System Specification, Design Specification, or Software Requirements Document will be translated into a working information technology system and what appropriate training is needed for the client's staff to use the new system. The Implementation Plan will be submitted at the end of this Unit.

UNIT Five Change Unit 5 focuses on strategies for dealing with unplanned events which result in changes to the development of IT projects. It is a virtual certainty that in any IT project there will be changes which impact the project's development, and strategies must be developed and implemented to ensure project success despite unplanned events. The most common types of changes include: Personnel Changes You could lose resources from your project team. This can be due to any number of reasons including lack of performance, budget cuts that impact payment for contractor resources on the project or FTEs (Full Time Employees) on the project, the person leaving the company or functional area, illness, – or that Executive Management has pulled that resource onto another high priority task. Budget Changes The money available for the project changes. This can be due to the company's financial situation, or changes in the company's priorities – perhaps another project with a higher priority is costing more than planned and financial resources have to be re-allocated.

UNIT Five Change Scope Changes The project stakeholders may decide, for various business reasons, to change the agreed upon scope of the project – to a lesser or greater scope. This now affects budget and personnel, as well as timelines. Delivery Date Changes This is technically part of scope changes. The stakeholders may decide to move up – or move out - the delivery date for the project, again due to various business reasons. Or the delivery date has to change due to scope changes, budget cuts, or personnel changes!

Seminar This week's Seminar session is about project changes. In this week's Seminar, we will discuss strategies for accommodating changes in projects. In preparing for the Seminar, be sure to read the information about IT Project changes on the Unit 5 home page and review the Web Readings. Think about the actions you would take to revise your project to accommodate unplanned changes.

Week Five Project Most IT projects do not reach completion without changes occurring along the way. Many of the changes are not planned, and the project leader must find a way to revise plans, budgets, and resources to compensate for such unplanned changes. For this project you must analyze the impact of two unplanned changes on your project, and you must revise the budget and implementation plan to accommodate those changes. Read through the scenarios below. For your project, you must choose Scenario A (Budget Cut), and one additional scenario.

Week Five Project For this project you must analyze the impact of two unplanned changes on your project, and you must revise the budget and implementation plan to accommodate those changes. Read through the scenarios below. For your project, you must choose Scenario A (Budget Cut), and one additional scenario. Scenario A: Budget Cut You client have been informed you that project costs must be reduced by 10%. Scenario B: Change in Project Scope You have been informed that you need to add end-user training to the project scope. This training is for the end-users are the client’s location. Scenario C: Loss of a Member of the Project Team One of your team members announces that they are leaving the company immediately to take a position with another company. Scenario D: Loss of Project Leader You are involved in an accident and will not be able to work on the project for the next three weeks. Scenario E: Delivery Date change You have been informed that the project must be complete 1 week earlier than expected, due to client business needs (it needs to be complete before end of their Fiscal Year).

Week Five Project You need to prepare a revision to the implementation plan including a new timeline and budget for the project to show how you will accommodate these changes and still successfully deliver the project. Because everyone must accommodate Scenario A, in your revised plan you must show what you will cut/change to accommodate the 10% budget reduction. Consider whether there is planned but un-purchased equipment that can be eliminated or replaced with lower-cost equipment (i.e., can you negotiate a lower price with the vendor?). Is there a different but cheaper product that can perform the same functions as the planned equipment? Is there a resource, travel, or training that can be eliminated? If not, consider the following two options.

Week Five Project Have you subcontracted or assigned project work to a consultant or staff person? Can you do that work or assign it to another team member and reduce out-of-pocket personnel costs? Can you do that without impacting their on-time deliverables of already assigned work? Can you negotiate a 10% fee reduction from the subcontractor? Will this cut require you to alter the scope of the project? How will you present, and gain acceptance, of the scope change by management? The client? Show how you need to adjust your timelines, milestones, and resource assignments in light of these changes. You must pick one additional scenario and include the necessary revisions to resources, budget, and scope due to that change.

Week Five Project Because this needs to be reviewed by your client, this will be presented in a PowerPoint presentation for approval by your client. Below is a general template: – Basic cover slide with your name, project name, course, and date. – Project and contact information. – Identify the two changes imposed on your project (Scenario A, and the Scenario you chose). – Identify the impact of Scenario A. – Identify the impact of Scenario B, C, D, or E. – Show the changes that you will have to make as a result of Scenario A and Scenario B, C, D, or E. – Show the revised budget. This should show the BEFORE and AFTER budget both included with the impact and the budget cut. – Show the revised timelines and milestones. – As with previous presentations, you may use more than one slide to present the information for each item.

Week Six Preview Security Management ensures that critical assets are protected in a cost-effective manner. In the last few decades, the field of Security Management has grown and evolved, and several best practices have been identified and documented in a number of national and international standards. By conducting risk assessments, organizations can select controls and safeguards to reduce identified risks.

Week Six Project Prepare a Word document in APA format outlining your risk assessment plan for your project. Security Management functions include identification of organizational objectives, strategies, and policies, as well as determination of organizational security requirements. Discuss the controls and safeguards that are the mechanisms that are put in place by the organization to protect against threats, reduce vulnerabilities and risks, and support organizational objectives.

Project Six Make sure that all of the following are covered in your paper: Basic cover, body, citations, and a reference page in APA format. Security requirements of the organization. The key individuals who should have access to your system. Proposed security polices for your new system. Any organization security requirements needed. Detailed suggestions of software, hardware, and other security measures required. How will the security costs increase the proposed budget, if at all? Conclusion and reference page.

Project Status Status Issues Concerns

Questions Summary