Cyndi Boezio, PhD, SPDG Project Director Dan Jorgensen, Evaluation & Research Coordinator Colorado Department of Education Learning Supports Office SPDG Directors’ Webinar SharePoint Event Tracking Tool December 6, 2012

The Colorado State Personnel Development Grant (SPDG) supports professional development activities and intensive coaching supports that target systems change utilizing integrated Response to Intervention (RtI) and Positive Behavioral Interventions and Supports (PBIS) frameworks. We seek not only to change adult behavior and build strong school, family and community partnerships, but to improve both academic and behavioral outcomes for students with disabilities including: a) all school-age children, early childhood to high school, and b) the full spectrum of students' educational needs, including students with Significant Support Needs (SSN) and students with Autism Spectrum Disorders (ASD). Purpose of the Colorado SPDG

Six Professional Development Grant Projects # of Sites # of Coaches 1.Response to Intervention 35 sites (w/direct support) 4 coaches 2 project advisors 2.Positive Behavioral Interventions and Supports 566 w/Fidelity Data 16 new sites 11 coaches 2 project advisors 3.Significant Support Needs Model Programs 12 sites 5/8 regions 4 coaches 3 project advisors 4.Autism Spectrum Disorders Model Programs 27 sites 10 coaches 2 project advisors 5.Early Childhood Pyramid Model 10 districts 4 BOCES 8 consultants 2 project advisors 6.Family & Community Partnerships n/a Communities of Practice n/a Overview of SPDG Initiatives

Our initial system was developed by an external evaluator to track the technical assistance and training that was being provided through the Colorado SPDG. Overview: the system was on-line and involved the download of spreadsheets, followed by data entry, and then the upload of the file back into the on-line platform. System Limitations Log-in privileges & changes to data elements were outside of our control This system was dependent on SPDG funds and potentially unsustainable The data was wasn’t easily accessible for decision-making The data entry process was time-consuming and prone to errors Initial Activity Tracking

Initial Tracking System: Screen Shot

To improve reporting, reduce cost, expedite assignment of log-in permissions, and streamline data collection a SharePoint site was adopted for use. SharePoint had been previously adopted by the Colorado Department of Education. In effect, this provided us with SharePoint access, including technical support, at no additional cost. The benefits of utilizing SharePoint include: a. Control over Site Content and Permissions b. No cost & In-House Technical Support c. Streamlined Data-pulls and Reporting d. Simplified Data Entry Process e. Allows for Document Sharing, Announcements, Wikkis, etc. f. Microsoft product, so compatible with Office products SharePoint Tracking System

 What additional questions do you have for us?  What concerns do other states have with tracking technical assistance and training? Discussion

Colorado SPDG Website: Colorado SPDG Initiative Contact Information: Contact Information: Dan Jorgensen, Evaluation & Research Coordinator Cyndi Boezio, SPDG Project Director Additional Information