Copyright 2010, The World Bank Group. All Rights Reserved. Managing Data Collection Section A 1

Copyright 2010, The World Bank Group. All Rights Reserved. Goal of Data Collection Gather quality data within time and budget Use appropriate methodology Manage resources effectively Monitor data collection process Measure quality of data collection 2

Copyright 2010, The World Bank Group. All Rights Reserved. Data Collection Methods It’s important to determine the correct method(s) of data collection. –Census –Survey –Administrative records –Legal mandates and issues 3

Copyright 2010, The World Bank Group. All Rights Reserved. Determining Data Collection Method The following factors need to be considered when determining the data collection method: –Type of information –Level of detail –Unit of analysis –Stage of development –Population characteristics 4

Copyright 2010, The World Bank Group. All Rights Reserved. Method of Enumeration Direct interview –Face to face interview –Telephone interview Self enumeration Indirect Interview 5

Copyright 2010, The World Bank Group. All Rights Reserved. Unit of Enumeration Determined by unit of analysis Must be consistent across data collection methods May be mixed for different data items –Ability of respondents to provide data –Least costly means of collecting quality data 6

Copyright 2010, The World Bank Group. All Rights Reserved. Basis of Enumeration for Persons De Facto – where located at point in time De Jure – usual (legal) residence Combined De Facto and De Jure –Usual resident present –Usual resident absent –Visitor 7

Copyright 2010, The World Bank Group. All Rights Reserved. Listing Sheets Serial number of enumeration unit Name of unit Number of units at the location/address Date of each visit 8

Copyright 2010, The World Bank Group. All Rights Reserved. 9 Listing Operation Controls New Listing: Supervisor checks sample of listings Advance listing for comparison Update Existing Listing: Supervisor checks sample of update listings Listing provided has units purposely left out.

Copyright 2010, The World Bank Group. All Rights Reserved. Timing Considerations Climate and weather conditions Migratory population movements Agricultural productivity Traditional festivals Staffing requirements Length of enumeration period 10

Copyright 2010, The World Bank Group. All Rights Reserved. Monitoring Report Topics Distribution of materials Staff training and deployment Data collection progress Problems encountered and actions taken Collection of materials 11

Copyright 2010, The World Bank Group. All Rights Reserved. Monitoring Report Design Simple, standardized format Collect only what’s needed Ensure data is usable at every level Designate authority level/responsibility for each type of problem Guide for reporting unusual problems 12

Copyright 2010, The World Bank Group. All Rights Reserved. Monitoring Report Completion When is report completed? Who receives the report and when? How is the report sent? Who compiles the report and how? How will they receive feedback? 13

Copyright 2010, The World Bank Group. All Rights Reserved. 14 Other Field Considerations Who is usually hired as enumerators? What is the minimum last resort information? What is done with partially filled questionnaires? Is there one enumeration and no additional field follow-up?

Copyright 2010, The World Bank Group. All Rights Reserved. 15 Enumerator Field Assignments Interview Time Traveling Time Callbacks Needed Hours Worked Respondent Availability Training Time

Copyright 2010, The World Bank Group. All Rights Reserved. 16 Supervisor Field Assignments Travel Time Location of Enumerators Re-training Time First Reviews Final Review Collect Completed Work

Copyright 2010, The World Bank Group. All Rights Reserved. 17 Field Controls Trainer Evaluation of Enumerators Supervisor Induction (introduction) of Enumerators Supervisor control checks Supervisor Feedback to Enumerators

Copyright 2010, The World Bank Group. All Rights Reserved. 18 Completed Questionnaire Checks: Supervisor review during enumeration Supervisor re-interview of sample Supervisor check and receipt of EA materials Office edits for completeness Office edits for consistency Follow-up interviews of sample

Copyright 2010, The World Bank Group. All Rights Reserved. 19 Example Field Control Forms The Introduction Checklist The First Review The Second Review Quality Check

Copyright 2010, The World Bank Group. All Rights Reserved. Section A Quiz 1.Name two factors that affect the choice of data collection method. 2.What basic information is collected on listing sheets? 3.Name three considerations for data collection timing. 4.What five things should be monitored in data collection operations? 5.How many times (at a minimum) should a supervisor review enumerator questionnaires? 20