BE/ABP Group Meeting 2015 G. Arduini 17/09/2015 ABP Group Meeting G. Arduini2

Outline LHC and LHC Injector status Projects and medium term planning New Contract Policy BE retreat 2015 Departures/New Arrivals 5y-review and new management Overview of the Section Activities (Section Leaders) BBQ 17/09/2015 ABP Group Meeting G. Arduini3

Outline LHC and LHC Injector status Projects and medium term planning New Contract Policy BE retreat 2015 Departures/New Arrivals 5y-review and new management Overview of the Section Activities (Section Leaders) BBQ 17/09/2015 ABP Group Meeting G. Arduini4

Accelerators Status All the machines are now running! Increased workload towards operation support Injectors: Successful completion of the NA Ar run involving  effort in LINAC3 and LEIR (Xe run in 2017) SPS scrubbing run: 2x10 11 p/bunch (close to HL-LHC requirements). Doublet beam: another LHC beam flavour is now at hand to fight electron cloud in the SPS and LHC! PS: great progress in the MTE commissioning and performance: stability issues understood and solved, beam injected and accelerated in the SPS, extracted to North targets  getting very close to operational beam 17/09/2015 ABP Group Meeting G. Arduini5

Accelerators Status LHC: Successful commissioning and operation up to 6.5 TeV. Initially affected by UFOs and aperture restriction in 15R8 Optics extremely well controlled Scrubbing run affected by: TDI point 8 vacuum (likely non-conformity) MKI vacuum point 8 Cryogenics control (learning curve…) Doublet injected in the LHC but not yet efficient tool for scrubbing. 25 ns still producing electron clouds in the dipoles. Slow conditioning? 17/09/2015 ABP Group Meeting G. Arduini6

Accelerators Status LHC: Intensity ramp up ongoing with initially with 50 and now 25 ns : Affected by UFOs and SEU on QPS due to non-radiation hard electronics UFO rate high but signs of conditioning SEU in QPS seems to be under control after massive electronic card replacement during TS2 Limitations in the maximum number of bunches per SPS extraction (144 bunches with 25 ns beams) due to TDI and SPS dump issues Contamination of the CMS solenoid cold-box requiring frequent stops Now at 1033 bunches per beam. Evolution depends on TDI8 behaviour and heat load evolution 17/09/2015 ABP Group Meeting G. Arduini7

Integrated L 8 We more than doubled the integrated L since TS2 (even if absolute still modest), we can change to fb-1 units soon. 25 ns lumi now at same level than 50 ns (but with ~twice as many bunches). J. Wenninger LMC 16 th September 2015

Outline LHC and LHC Injector status Projects and medium term planning New Contract Policy BE retreat 2015 Departures/New Arrivals 5y-review and new management Overview of the Section Activities (Section Leaders) BBQ 17/09/2015 ABP Group Meeting G. Arduini9

Projects HL-LHC/LIU Cost and Schedule review outcome and consequences (March 2015): Overall very positive assessment for both projects Review of the ion programme/parameters to achieve the experiments requirements HL-LHC Civil engineering in IR1 and IR5 and potential impact on LHC operation during Run 3 identified as an important risk factor Staging of the installation of the crab cavities (half in LS3, half later) Delay by 6 months of LS2 to 2019 and increase of its length (2y): Normal LHC run in 2018 HL-LHC civil engineering work can take place during LS2 Sufficient time for LIU upgrade and commissioning of the injectors LS3 delayed by 1 year (to start in 2024 for 2.5 years) 17/09/2015 ABP Group Meeting G. Arduini10

Projects LIU: LINAC4 commissioned up to 12 MeV H- source delivering 50 mA in the tunnel. Emittance to be measured HL-LHC: Following the C&S Review outcome HL-LHC in MTP2015 document period for information (HL-LHC full CtC). First discussion at Council in June positive: approval (hopefully!) this week Project structure is under reorganization in view of passage from HiLumi LHC Design Study phase to HL-LHC Construction phase ELENA: H- source for commissioning at CERN and being tested Installation phase starting Commissioning starting mid /09/2015 ABP Group Meeting G. Arduini11

12 Next events 15 October 1205: HL-LHC/LIU day October HiLumi LHC/LARP 5 th joint annual meeting  completion of the European Study January 2016: LHC Chamonix workshop ABP Group Meeting G. Arduini 17/09/2015

Outline LHC and LHC Injector status Projects and medium term planning New Contract Policy BE retreat 2015 Departures/New Arrivals 5y-review and new management Overview of the Section Activities (Section Leaders) BBQ 17/09/2015 ABP Group Meeting G. Arduini13

Recall - Historical Perspective … 1960s Introduction of Indefinite & Limited Contracts (ID & LD) Staff members peaked at 3788 for SPS construction (1975) 1996 Council voted for LHC commissioning & operation to be at 2000 FTEs by Plan allowed for FTE increase during LHC construction period with a further reduction until Council approved insourcing (~300 FTEs) – “Local Staff” Programme, but target remained 2000 FTEs 2006 White paper foresaw 2250 FTEs in IC limit proposal of Decision to stabilise CERN at 2250 Active FTEs (FTAs) 2011 Flexibility posts (+5% in MTP 113 posts) - Commitment not increase number of ICs, i.e. maintain maximum of 1750 ICs Today 2524 staff 1761 ICs 763 LD ~150 recruits / year IC departures / year ~ 150 LDs ending each year LD contract duration is 5 years 40% probability of IC → will diminish significantly if no action taken A-S. Catherin HR Public Meeting 19 th January /09/2015 ABP Group Meeting G. Arduini14

Doing nothing is not an option 1,900 1,850 1,800 1,750 1,700 1,650 1,600 1,550 1,500 1,450 1, Nu m b e r of Ind ef inite Co ntr a cts ( h e a d co u nt) At best: At worst: forced to reduce capture rate to 25% IC moratorium & withdrawal of flexibility posts Current1,7921,7811,7991,8121,8271,8641,8671,8721,8731,8701,8741,8571,8371,8211,8091,7951,7651,7391,7231,7071,706 A-S. Catherin HR Public Meeting 19 th January /09/2015 ABP Group Meeting G. Arduini15

Why a new Contract Policy? Some core activities require significant training important investment time for candidates to demonstrate her/his strengths Flexibility: better adapt to the new accelerator schedule (5 years periods) allowing competency transfer keeping flexibility for hiring staff in time limited projects or in less training intensive activities favour internal mobility Retention/attraction of expertise: given the commitment made at Council to maintain the number of indefinite contracts at a certain level Increased attractiveness for experienced mid-career hires (emerged from staff surveys) 17/09/2015 ABP Group Meeting G. Arduini16

Essence of new contract policy LD IC 1-5 years 1-3 years Up to 80% Up to 66% Up to 40% current LDIC proposal Retention Turnover <40% >5% Retention Turnover >50% >4% All percentages for extensions & ICs shown are ‘upper limits’  neither quotas nor guidelines  i.e. “maximum we can afford”  Limited by personnel budget 17/09/2015 ABP Group Meeting G. Arduini17

The extension process LDLD Collegial Review Department + HR -On paper file -No interviews Reviews activities & LD holders - decisions for extensions Extension End of Contract Query ? Explanation provided on request AC2 Decisions documented internally A-S. Catherin HR Public Meeting 19 th January /09/2015 ABP Group Meeting G. Arduini18

The CCRB/IC process As per current process Vacancies published annually Competitive process Eligibility & competencies described in the VN Candidates assessed on : suitability to carry out the functions described in the vacancy notice ability to make a valid contribution to the Organization’s mission in the long-term See admin e-guide: A-S. Catherin HR Public Meeting 19 th January /09/2015 ABP Group Meeting G. Arduini19

Transition LD IC New Recruits LD (1-5 y)LD (1-3y)IC Existing LDs Possibility to grant current LD holders additional 3 years (not systematic). All percentages for extensions & ICs are ‘upper limits’  neither quotas nor guidelines  i.e. “maximum we can afford”  Limited by personnel budget 17/09/2015 ABP Group Meeting G. Arduini20

Outline LHC and LHC Injector status Projects and medium term planning New Contract Policy BE retreat 2015 Departures/New Arrivals 5y-review and new management Overview of the Section Activities (Section Leaders) BBQ 17/09/2015 ABP Group Meeting G. Arduini21

June BE retreat Driven by: Succession planning: Identified key areas where expertise needs to be maintained and/or reinforced taking into account of the turn-over (retirements, internal mobility, turn-over) New contract policy Projects and their timelines Departmental personnel budget Redistribution of the IC slots over a period of three years (19 slots in BE) Definition of the request for flexibility posts (horizon ) Covering possible gaps in the succession planning to allow sufficient trianing Project-based Pending approval at the ATS level 17/09/2015 ABP Group Meeting G. Arduini22

June BE retreat IC slots for 2015 opened (6 in BE). Application deadline 31/8/2015 IC slots for 2016/17 to be confirmed at BE retreat 2016 Hoping to maintain a conversion rate in the range of ~40% in the years to come during the transition period for the implementation of the new contact policy. 17/09/2015 ABP Group Meeting G. Arduini23

Outline LHC and LHC Injector status Projects and medium term planning New Contract Policy BE retreat 2015 Departures/New Arrivals 5y-review and new management Overview of the Section Activities (Section Leaders) BBQ 17/09/2015 ABP Group Meeting G. Arduini24

Movements Staff: Departures R. Assmann (30/11/2014)  DESY H. Braun (31/8/2015)  PSI S. Maury (31/1/2015)  retired Arrivals H. Bartosik (1/2/2015) X. Buffat (1/2/2016) G. Iadarola (1/4/2016) A. Mereghetti (1/6/2015) S. Schuh-Erhard (1/7/2015 detachment from HR) Fellow/Students/Visitors  Extremely vital part of the group with large turn-over 17/09/2015 ABP Group Meeting G. Arduini25

Outline LHC and LHC Injector status Projects and medium term planning New Contract Policy BE retreat 2015 Departures/New Arrivals 5y-review and new management Overview of the Section Activities (Section Leaders) BBQ 17/09/2015 ABP Group Meeting G. Arduini26

5-yearly review Regularly reviewed: Basic salaries for staff members Stipends for Fellows Subsistence indemnities for associated members of the personnel Optional (Decided by Council on Management ptoposal for this review): CERN career structure Diversity-related conditions 5YR method (if deemed necessary at the end of the review) Ongoing discussions 17/09/2015 ABP Group Meeting G. Arduini27

New Management (from 1/1/2016) More news concerning the top management structure (Directors/Department Heads) by the end of this week Implications for Sector/Department/Groups to be discussed in a future meeting 17/09/2015 ABP Group Meeting G. Arduini28

Questions 17/09/2015 ABP Group Meeting G. Arduini29

Outline LHC and LHC Injector status Projects and medium term planning New Contract Policy BE retreat 2015 Departures/New Arrivals 5y-review and new management Overview of the Section Activities (Section Leaders) BBQ 17/09/2015 ABP Group Meeting G. Arduini30

Outline LHC and LHC Injector status Projects and medium term planning New Contract Policy BE retreat 2015 Departures/New Arrivals 5y-review and new management Overview of the Section Activities (Section Leaders) BBQ 17/09/2015 ABP Group Meeting G. Arduini31

BBQ Many thanks to: Anais Vandekerchove, Laurie Emery, Section Leaders, Daria Astapovych, Eleonora Belli, Christian Carli, Riccardo De Maria, Veliko Dimov, Stefano Mattei, Daniele Mirarchi, Adrian Oeftiger, Andrea Passarelli for the preparation of the meeting and of the BBQ Crossed finger for the weather!! 17/09/2015 ABP Group Meeting G. Arduini32

BBQ starting at 12:00 17/09/2015 ABP Group Meeting G. Arduini33