State Mail User’s Forum March 25, 2010

Agenda Introductions New Customers New Mail User’s Guide USPS Rate Changes Move Update Full Service IMB Questions

New Customers Utah County West Jordan City Davis Applied Technology College (DATC)

New Mail Services Guide

Click on Mail User’s Guide

USPS Rate Changes – Jan Express Mail - 4.5% Priority Mail - 3.3% Parcel Select - 4.7% Parcel Return Service - 3.0% Global Express Guaranteed (GXG) - 4.1% Express Mail International - 2.9% Priority Mail International - 3.0%

USPS Rate Changes – May 2010 First-Class Mail – 0% Standard Mail – 0% Periodicals – 0% Parcel Post – 0% “Oct. 15, 2009, Postmaster General John Potter announced that the Postal Service will not seek an increase in prices for First-Class Mail, Standard Mail, Periodicals, Parcel Post and other mailing services.” MailPro November/December 2009 pg. 6

Move Update “Since July 1997, the Postal Service has required that all addresses on mailings receiving discounts for First-Class Mail service, whether Presorted or automation, undergo name and address correction within 185 days of the mailing. The Postal Service offers mailers four approved and two alternative Move Update methods.” Updating Address Lists Is a Smart Move, January 2007.

Move Update Method Ancillary Service Endorsement – Return Service Requested – Address Service Requested Legal Restraint Method – Letter Requesting Authorization. – Valid Legal Statute that restricts address updates. – Process Description (Returned Mail Policy). – Update within 30 days. – Keep documentation for 1 year.

Intelligent Mail Barcode (IMb) May 2011 is the Deadline for use of the Intelligent Mail Barcode. – Outgoing Presort Mail. First Class, Standard, Non-profit, etc. Postcards, Letters and Flats. – Business Reply Mail. – Courtesy Reply Mail. Intelligent Mail Barcode Compliance. – Basic Service IMb. – Full Service IMb.

Fonts - Clearance and Voids 11 A minimum clear zone of inch between the left and right edges of the barcode is required. A minimum clear zone of inch above and below the barcode is required. Maximum dot matrix spacing must not exceed inch

Fonts - Barcode Placement 12 Same placement as POSTNET™ barcode Letters – Address block OR – Barcode clear zone Flats – On address side AND – At least 1/8 inch from any edge of the piece

IMb™ Options Basic – IMb on mailpieces Full-Service – Unique Intelligent Mail barcode (IMb) on mailpieces – Unique Intelligent Mail barcode (IMtb) on trays, sacks – Unique Intelligent Mail barcode (IMcb) on containers – Electronic mailing documentation (PostalOne! ® ) – Scheduled appointments (FAST ® ) – Services/benefits included with Full-Service: Full-Service ACS™ Start-the-Clock 13

Requirements for Full Service IMb IMb print/sort certification – Inkjet upgrade to 37PC printer. (Aug 2008) – Verifier/Analyzer upgrade. (Aug 2008) – MASS test IMb certification. (Nov & July 2009) Seamless Acceptance – NetSort OCR upgrade. – Training in Chicago, Il.

Roadblocks with Full Service IMb Budget Money Budget Money Time

Benefits of Full Service IMb Discounts available – $0.003/piece of First Class Mail – 23,406,496/yr * $0.003/piece = $70,219.49/yr Electronic report submission Item-level tracking

Questions?