2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 1 of 40 Introduction to The Digital Library

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 2 of 40 The Digital Library: Overview What is it? Benefits How it works Copyright & Publication What Next?

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 3 of 40 The Digital Library What is it? Benefits How it works Copyright & Publication What Next?

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 4 of 40 What is it? The University of Adelaide Digital Library provides a platform for :  the collection, organisation, access, annotation and preservation of scholarly information in digital formats.

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 5 of 40 What is it?  The primary focus is on the scholarly output of members of this University, and items of interest to those members (for example the rich resources of Special Collections).  an “Institutional Repository”  Currently holds information on 14,500+ published articles derived from Research Master

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 6 of 40 DSpace?  We have selected the DSpace software developed at MIT and HP : –Robust software –Open Source –Strong development path –Large installed base...

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 7 of 40 DSpace installations  MIT  Cambridge  Columbia  Cornell  Rochester  Toronto  Edinburgh  Oregon State  ANU  Flinders  Sydney  UTS Around 150 institutions to date, including :... and now AdelaideAdelaide

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 8 of 40 The Digital Library What is it? Benefits How it works Copyright & Publication What Next?

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 9 of 40 Benefits  By collecting the scholarly output of the University into a single online space, we hope to achieve several benefits : –we'll know where to find all this research; –we'll know that it is safely backed up; –we'll have some hope of preserving it in the future, when file formats become obsolete;

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 10 of 40 Benefits  In addition, because the Digital Library is indexed by Google and other search engines : –other people will be able to find the research too, using Google (etc.)

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 11 of 40 Benefits  Because other researchers can find our research, they : –will not waste time and money duplicating the research; –will be able to build on our research; –will be able to cite our research;

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 12 of 40 Benefits  All of which : –increases exposure to the world of our research activities; –enhances the reputation of the University by making our research more widely accessible and visible; –boosts the potential impact of our research; –leads to increased citation of our research.

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 13 of 40 Benefits  In addition, the Digital Library will: –allow for feedback to researchers on their work; –provide a mechanism for generating author bibliographies; –assist with reporting and auditing requirements (DEST, RQF).

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 14 of 40 The Digital Library What is it? Benefits How it works Copyright & Publication What Next?

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 15 of 40 How is the Digital Library organised?  Content in the Digital Library is organised into collections and communities.

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 16 of 40 How is the Digital Library organised?  What is a Community? –Communities are just a way of grouping together collections of items in a way that makes sense. –Typically, they are based around Schools and Disciplines, or research Centres, but may encompass other logical groupings. –A community may contain one or more collections, and may also contain zero or more sub-communities, thus allowing a hierarchical organisation.

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 17 of 40 Community Example

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 18 of 40 How is the Digital Library organised?  What is a Collection? –A collection is a grouping of items that are similar in one or more ways. For example, all the published articles for a School or discipline. –It is up to the owners of a collection to define what items it may contain.

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 19 of 40 How is the Digital Library organised?  What is an Item? –Items are the basic archival elements of the Digital Library. –An item comprises the actual document plus the associated descriptive metadata. –An item may also comprise multiple files, for example: a journal article plus the accompanying data, and software created to analyse that data.

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 20 of 40 How is the Digital Library organised?  What is an Item? (cont.) –Typically, items may be textual materials such as: journal articles; book chapters; books; working papers; technical reports; –And also non-text items : images; audio files; data sets; software,... –Files may be in any format required, from any application: pdf, Word, mpeg, StatView,...

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 21 of 40 Example of an item Permanent link Metadata Item files

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 22 of 40 Example Item (link to full text) OpenURL linking

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 23 of 40 Example item (link to full text)

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 24 of 40 Who can view content?  As a matter of principle, the Digital Library is an open access repository, meaning that anyone with access to the Internet may access, view and download content.  It is possible to restrict access to some content if required, for example for an embargo period.

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 25 of 40 Who can add content?  Any member of the academic staff of the University of Adelaide, or affiliated bodies;  Anyone undertaking research at the University;  Library staff.

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 26 of 40 Deposit process 1.Initial registration through web form. 2.Request permission to submit to a collection. 3.Library will authorise deposit to specified collections. 4.Submission button appears on the collection page. 5.Web-based submission process. 6.Submit as many items as you like, when you like.

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 27 of 40 Deposit process: Submission Submit button

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 28 of 40 Deposit process: Submission Six-step process

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 29 of 40 The Digital Library What is it? Benefits How it works Copyright & Publication What Next?

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 30 of 40 Copyright issues  The Researcher : –retains whatever rights they had prior to deposit. –licenses the Library to show their work in the Digital Library.  In the case of previously published work: –Must have the right to deposit. –We can help with publishers permissions.

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 31 of 40 Publisher Permissions  Many journals now allow self-archiving of pre- and/or post-print articles: –Project ROMEO (Rights Metadata for Open archiving)

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 32 of 40 Publisher Permissions

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 33 of 40 Publisher Permissions  Of 8950 journals from 110 publishers: –92% allow institutional or self archiving of pre-prints –69% allow post prints  “Green” publishers include Elsevier, Springer, Wiley, BMJ,...

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 34 of 40 The Digital Library What is it? Benefits How it works Copyright & Publication What Next?

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 35 of 40 What next?  Continue ingest of Research Master data : –Books, Book chapters and Conference papers  Enhance metadata from RM : –Add abstracts –Clean up authors  Acquire content for existing items : –from journal publishers (where permitted) –from authors : preprints or post-referee copy

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 36 of 40 What next?  Pilot project with one school or department to trial user deposit  Promotional campaign across the University

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 37 of 40 What next?  Work with ARI to explore application to the RQF  Explore and develop software for additional features: –Researcher pages –Bulk edits –Links with other University systems –Reporting and statistics

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 38 of 40 What next?  Acquire new hardware platform with better redundancy and SAN storage

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 39 of 40 Thanks! Steve Thomas Senior Systems Analyst Barr Smith Library

2/08/2006 2:56 pm Introduction to the Digital LibrarySlide 40 of 40 References  The Case for Institutional Repositories: A SPARC Position Paper (2002)  Hajjem, C., Harnad, S. and Gingras, Y. (2005) Ten-Year Cross- Disciplinary Comparison of the Growth of Open Access and How it Increases Research Citation Impact IEEE Data Engineering Bulletin, Vol. 28 No. 4, December Cross- Disciplinary Comparison of the Growth of Open Access and How it Increases Research Citation Impact  Lawrence, Steve. Free online availability substantially increases a paper's impact. Nature 411, 521 (31 May 2001) html html  The effect of open access and downloads ('hits') on citation impact: a bibliography of studies