Leadership Training Program Labor

Labor Team supports and assists management teams to: Understand and manage their labor budget. Identify labor hours required per classroom based on FTE Develop staffing schedules to support quality programming. Implement strategies to monitor labor hours & cost Recruiting efforts and approve wages.

Understanding Labor Budget The labor budget is set annually by CFO and his team based on the center’s previous financial fiscal success as well as current trends and/or developments. Depending on the size of the school and it’s capacity for students, the revenue target will vary from school to school. As a result the labor budget will vary as well. The labor budget for managers is separate from Program Staff labor budget

Budget Target $75000$18750 Net Tuition Target monthly weekly 38%38% Labor Target $28, 500$7125 $ allocated for labor : Net tuition X labor Target

Identifying Labor hours per classroom based on FTE Accurate input in Children OnCare Files Each “active” child must have an enrollment date, a date of birth, a Primary Classroom and a Program Assigned. * To verify classrooms and programs run a Data Download report * Functions > Data Download > Child Basic > Active. Then select the following from the Data Fields Box by double clicking on First Name, Last Name, Age, Enrollment Date, Primary classroom and Program to send it to the Fields to Download box. Finally click “download”. The FTE (full time equivalence) is calculated based on the selected Schedule * assigned. (Migration and Irregular Schedules should not be used). Create/edit schedules in OnCare. * Full Time schedules should have a total of 10 hours per day and Half day should have 6 hours. Exceptions may apply to morning preschool and after school programs. To verify every active child has a schedule assigned simply run a Roll Call Report * and look for any “blanks” or discrepancies. Children with an Incoming or Waitlist status must have an anticipated enrollment date. DO NOT assign a schedule

Classroom Capacity Planning Report identifies enrollment opportunities and staffing needs at a glance

Daily Schedule and Flash counts

Strategies to Monitoring Labor Hours and Cost Review Flash Counts regularly to determine attendance patterns and modify schedule as necessary Run a missing sign out report daily * Run a Staff Hours Summary Report daily * Host meetings/trainings during a holiday week Tips to Reduce and Eliminate Utilize “Part Time” employees for special events whenever possible. Provide employees longer lunch breaks. Talk with staff that are clocking in early/late or not taking a full lunch break.

Scenario IScenario II Actual Net tuition$76,200Net tuition$65,000 38%$28,95638%$24,700 Hrs required650Hrs required650 Average wage10Average wage10 labor cost$26,000labor cost$26,000 over/under budget$2,956over/under budget-$1,300 Ongoing assessment of budget

Recruiting Support Jobs are posted on Potential Candidates: Get contact information, Invite them to visit PCA career site, * Use the PCA Phone Screen found on the PCA Intranet:* Recruiting > Interview Questions >PCA Phone Screen

Chain of Command Debbie Williams Colette Lambert Paul Malek Chief Financial Officer