System at Barbara Ann Karmanos Cancer Institute Cancer Center Administrators Forum April 4, 2011 Hollings Cancer Center Donna J. Mott, Director Clinical & Administrative Systems

Organizational Chart

Department of Research Administration

Research Administration Systems at KCI SQL Server database ASP.Net Framework DotNetNuke Content Management System (Research Portal) Three environments: Development (Microsoft Visual Source Save) Certification Production

Research Administration Application Core Utilization Biosketch/ Other Support Research Portal Tracker Research Administration Applications

Research Administration Application ● Membership ● Contact Information, Rank, Title, Membership Classification, and Program Affiliation. ● Publications ● Scientific Publications by Member, by Research Program and by Shared Resource Core Facility. ● Grant/Funding ● For all submissions, pending, active and completed. ● Output: Summary Reporting (1a, 1b, 1c & 1d; 2a, 2b), Internal Reports, Membership Reports, Inter- and Intra- Programmatic Publication Reporting. ● Security: Active Directory and, Authorization Manager.

Research Administration Application © (RAA) Database

Automated Publication Service PubMed is a free resource that is developed and maintained by the National Center for Biotechnology Information (NCBI), located at NIHNCBINIH The web service calls eFetch and eUtils to search publication from PubMed automatically every Friday The process returns XML format, if the pub do not exist in the RAA table the process imports into RAA.

RAA Publication Flow Diagram

Core Utilization Application To manage Utilization of Shared Resource Services Provided. To process Shared Resource Financial Billing Output: Reports by Core for Projects, Utilization, Invoices, NCI Required Reporting (CCSG). Security: Three levels, Active Directory, Authorization Manager, and Application.

Core Utilization Module

Biosketch and Other Support Collects and stores a member’s biographical information according to NIH guidelines. Education & Training Personal Statement Positions and Honors Peer Reviewed Publications Research Support Other support collects and stores active and pending grant information. Output: Biosketch Report by Member, Other Support Reports by Grant. Security: Three levels, Active Directory, Authorization Manager, and Application.

Biosketch/ Other Support

Research Portal Dedicated website to Research at Karmanos. Real Time Membership Report Research Programs Shared Resources Committee and Research Team Support Flexible Management of Content Multiple levels of security Public Access Active Directory Application Level Groups

Research Portal

Tracker Effort Tracking System Management Decision Making Regarding Workload Utilization Efforts Spent on Grants and Projects Billing for Staff Services Output: Reports by Project, Staff, Application Security: Active Directory, Authorization Manager

Tracker

Next Steps Integrate the RAA Grants Module with the Wayne State University faculty effort information. Integrate the Clinical Trials Management System protocol information with RAA Grants Module.

Discussion