12 GeV Upgrade Project Status Allison Lung Hall C Users Meeting Jefferson Lab January 18, 2008

OUTLINE CD-2 Approval – What does that mean? – What is the project baseline? Path to CD-3 Update: Project Management staffing changes Update: Non-DOE Scope

Thomas Jefferson National Accelerator Facility Page 3 Hall C Users Jan 18, GeV CEBAF 11CHL-2 12 Upgrade magnets and power supplies Two 0.6 GV linacs 1.1 Enhanced capabilities in existing Halls

Hall C: SHMS and HMS

Thomas Jefferson National Accelerator Facility Page 5 Hall C Users Jan 18, 2008 WBS Hall D Complex (New Construction) Facilities Mgt has begun tree-clearing and retention pond

Thomas Jefferson National Accelerator Facility Page 6 Hall C Users Jan 18, 2008 WBS Hall D Complex (Rendering) Hall D Counting House Cryo Plant Tagger Area Service Building N Photon Beam Dump

Thomas Jefferson National Accelerator Facility Page 7 Hall C Users Jan 18, 2008 Path to CD-2 Approval November 9, 2007

DOE Project Critical Decisions CD-0 Approve Mission Need CD-1 Approve Alternative Selection and Cost Range Permission to develop a Conceptual Design Report Defines a range of cost, scope, and schedule options CD-2 Approve Performance Baseline Fixes “baseline” for scope, cost, and schedule Now develop design to 100% Begin monthly Earned Value progress reporting to DOE Permission for DOE-NP to request construction funds CD-3 Approve Start of Construction CD-4 Approve Start of Operations or Project Close-out

Thomas Jefferson National Accelerator Facility Page 9 Hall C Users Jan 18, 2008 DOE CRITICAL DECISION SCHEDULE CD-0 Mission NeedMAR-2004 (A) CD-1 Preliminary Baseline RangeFEB-2006 (A) CD-2 Performance BaselineNOV-2007 (A) CD-3 Start of ConstructionSEP-2008 CD-4A Accelerator Project Completion and Start of Operations DEC-2014 CD-4B Experimental Equipment Project Completion and Start of Operations JUN-2015 (A) = Actual Approval Date Now split in two to ease transition into operations phase Note → 6 to 18 months schedule float included

 Conceptual Design (CDR) - finished  Research and Development (R&D) - ongoing  2006 Advanced Conceptual Design (ACD) - finished  Project Engineering & Design (PED) - ongoing (based on baseline funding guidance approved by DOE-NP in Nov 2007) 12 GeV Upgrade: Phases and Schedule

 Construction – starts in < 12 months!  Parasitic machine shutdown – May 2011 through Oct 2011 (6 months)  Accelerator shutdown start mid-May 2012  Accelerator commissioning mid-May 2013  Now-2012 Challenging balance act!  Expectation is to complete ~80% of approved 6 GeV program (Ops funding -limited)  Skill mix – lean (but improving) engineering and design manpower  Pre-Ops (beam commissioning)  Hall A commissioning start ~October 2013  Hall D commissioning start ~April 2014  Halls B and C commissioning start ~October GeV Upgrade: Phases and Schedule

Thomas Jefferson National Accelerator Facility Page 12 Hall C Users Jan 18, GeV UPGRADE SCHEDULE

DOE Generic Project Timeline We are here DOE CD-2 Reviews Nov 2007  1 year Sept 2008

Thomas Jefferson National Accelerator Facility Page 14 Hall C Users Jan 18, 2008 Path to CD-3 Goal - September 2008

Thomas Jefferson National Accelerator Facility Page 15 Hall C Users Jan 18, 2008 Path to CD-3 Finish R&D –Hall B: pre-shower calorimeter (Jun 08) –Hall B: beamline design (Jul 08) –Hall B: FDC – mechanical (Sep 08) –Hall B: FDC – electrical (Sep 08) –Hall C: SHMS HB magnet (Apr 08 and Sep 08) –Hall D: barrel calorimeter fiber tests (Jun 08) –Hall D: tagger prototype (Jun 08) –Hall D: FADC prototype Master Trigger (Aug 08) –Hall D: auxiliary electronics prototype (Aug 08) –Hall D: FDC and CDC prototypes (Sep 08)

Thomas Jefferson National Accelerator Facility Page 16 Hall C Users Jan 18, 2008 Path to CD-3 Nearly finish PED (tight schedule !!) –100% design for all FY09 procurements –~80% design for everything else –Design/safety reviews (~8 for Physics) –Complete Advance Procurement Plans Major Milestones –OECM EVMS Contractor Certification Review (Jan 08) –Design Review of Superconducting Magnets (Apr 08) –Safety Assessment Document Complete (Jun 08) –Accelerator Safety Envelope Complete (Jun 08) –Design of Conventional Facilities Complete (Sep 08)

Thomas Jefferson National Accelerator Facility Page 17 Hall C Users Jan 18, 2008 Path to CD-3 CD-3 Documents –Check-out, Testing and Commissioning Plan (May 08 draft) –12 GeV Construction Project Safety and Health Plan (May 08) CD-3 DOE Reviews –2008 “Lehman” Independent Project Review (IPR) –CD-3 briefing package due to DOE-NP ~week of June 16th –IPR scheduled (tentatively) for July CD-3 Approval meeting in late September 2008

Thomas Jefferson National Accelerator Facility Page 18 Hall C Users Jan 18, GeV Project Management Staffing Updates

12 GeV Project Office M. Spata C. Rode (Acting) J. Hogan Search Committee Formed; R. Ent chair

12 GeV Integrated Project Team (IPT) Members PEP, Section 4.1 includes the description and charter of the IPT DOE-TJSO DOE-NP JSA-TJNAF

Thomas Jefferson National Accelerator Facility Page 21 Hall C Users Jan 18, 2008 Confirmed to date: Foreign – donation of HERMES lead glass blocks for Hall C SHMS calorimeter thanks to Armenia / Nikhef ! NSF – MRI grant for Hall C detector systems approved June 2007 ; (W&M/HU/JMU/NCA&T) strong collaboration of experienced Hall C Users detector integration review scheduled for Jan 22, 2008 Virginia – PED funds ($650K) FY06/07 ; Construction funds ($500K) FY08 Non-DOE Scope

Thomas Jefferson National Accelerator Facility Page 22 Hall C Users Jan 18, 2008 Potential (proposals in development): Foreign: Hall B Central Detector EU proposal Two NSERC requests (re Hall D BCal ; Hall C Cerenkov) NSF MRI: Hall B Preshower (OU/NSU/JMU) Hall B Longitudinal Polarized Target (possible, non-12 GeV) ; (ODU/CNU) Virginia – request for $9.5M Construction funds FY09-11; Governor’s budget includes $7.5M in FY09-10 so far…. Non-DOE Scope

12 GeV Upgrade Summary Construction start in < 12 months Critical Decision 2 in November 2007 (baseline) Critical Decision 3 in September 2008 (construction start) We are on track for accomplishing this, but PED schedule is tight ! Challenges: Maintaining/building science case within political arena – Users! Balancing ongoing operations with construction project – communication! Note - Quarterly meetings with Hall 12 GeV Steering Committee reps, UGBOD Chair, and 12 GeV Project Mgt reps have begun ; J. Roche is rep for Hall C