May 15, 2015 Board Meeting

San Joaquin Joint Powers Authority Item 1 Call to Order Pledge of Allegiance Roll Call Oath of Office

San Joaquin Joint Powers Authority Item 2 Presentation by City of Elk Grove Member Patrick Hume

A Presentation to the San Joaquin Joint Powers Authority Regarding the City of Elk Grove’s Multimodal Station Planning and Construction Efforts Mike Costa, Transit Planner City of Elk Grove May 15, 2015

FYs and City Council Goal and Imperative Goal: Continue to foster and support the safest and most highly connected neighborhoods with diverse opportunities for urban and rural lifestyles Imperative: Prioritize public transit opportunities (e.g., light rail, heavy rail and bus rapid transit, multimodal station); develop and implement a political and funding strategy that supports the City’s goals for enhanced regional connectivity.

Background Various locations assessed and opportunities considered State funding awarded for Comprehensive Operational Analysis and Multimodal Feasibility Study TIGER grant application for construction

Location

Feasibility Study Awarded $125,000 Caltrans Sustainable Transportation Planning Grant Assess ridership projections, service demand, and possible Vehicle Miles Traveled reductions on State Route 99 Provide preliminary site assessment that would assist with site design/engineering Conduct public and stakeholder outreach Financial feasibility analysis

TIGER Grant $20.8 million requested, $5.2 million local match, total project cost $26 million Environmental, site design/engineering, and Right Of Way Construction of several on-site amenities: – Passenger loading platform, – Vehicle parking (including electric charging stations) and bike parking – Transit stop for e-tran service and SCT Link – Purchase of additional buses for increased e-tran service – Onsite access control and roadway improvements Begin construction activities in July 2017

Letter of Support The City of Elk Grove is requesting a letter of support for the City’s efforts to plan and construct a multimodal station that would connect to the San Joaquins passenger rail corridor and provide the region with greater mobility and connectivity through alternative modes of transportation

Mike Costa, Transit Planner May 15, 2015 QUESTIONS? A Presentation to the San Joaquin Joint Powers Authority Regarding the City of Elk Grove’s Multimodal Station Planning and Construction Efforts

Recommendation:  Approve Letter of Support for the City of Elk Grove’s TIGER Grant Application for a new Station in Elk Grove. Letter of Support for Elk Grove TIGER Grant

San Joaquin Joint Powers Authority Item 3 Consent Calendar 3.1Approve Minutes from March 27, 2015 BoardMeeting 3.2Approve Next SJJPA Board Meeting Location and Start Time July 24, 2015: Sacramento at 1:30 pm

San Joaquin Joint Powers Authority Item 4 Public Comments

San Joaquin Joint Powers Authority Item 5 Recommendations for Role and Membership of the San Joaquin Valley Rail Committee Stacey Mortensen

 The San Joaquin Valley Rail Committee (SJVRC) was established in  In statute, the SJVRC is formally identified as the “Steering Committee of the Caltrans Rail Task Force”.  The purpose of the SJVRC has been to discuss and formulate plans, suggestions, and ideas for changes and improvements to passenger trains service in the San Joaquin Rail Corridor and then pass these on to Caltrans and Amtrak. Rec. for Role and Membership of the SJVRC

 AB 1779 states that the SJVRC shall become the Steering Committee of the San Joaquin Joint Powers Authority for the purpose of advising the joint powers board.  SJJPA JEPA states the SJVRC will advise the SJJPA on technical issues associated with the improvements in passenger rail service and related facilities in the San Joaquin Rail Corridor. Rec. for Role and Membership of the SJVRC

 SJJPA JEPA states members of the SJJPA Board may not also concurrently serve as a member of the SJVRC.  SJJPA JEPA states future appointments to the SJVRC will be made by the Board in consultation with the Member Agencies. Rec. for Role and Membership of the SJVRC

Staff recommendations:  Once the administrative responsibility of the San Joaquin rail service is transferred to the SJJPA, the SJVRC would report to the SJJPA and the SJVRC would be staffed by SJJPA staff.  SJVRC meet at least quarterly (as established in their By Laws) and be on the SJJPA Board Meeting agendas to make presentations to the SJJPA at least twice a year. Rec. for Role and Membership of the SJVRC

Staff Recommendations:  The function of the SJVRC would be as defined in their By Laws and by the SJJPA JEPA.  SJVRC Regular Members, Alternate Members, Associate Members, and Agency Associate Members shall not include any elected officials.  Future SJVRC Members, Alternate Members, Associate Members, and Agency Associate Members shall be appointed by the SJJPA. Rec. for Role and Membership of the SJVRC

 The By Laws of the SJVRC currently require that “at least one (1) of each County’s two (2) Regular Members must be an elected official of the County.”  The SJVRC By Laws also need to be changed to state that future SJVRC Members, Alternate Members, Associate Members, and Agency Associate Members shall be appointed by the SJJPA in consultation with the Member Agencies Rec. for Role and Membership of the SJVRC

Fiscal Impact:  There will be some staff hours needed to provide staffing for the SJVRC. However, this is an anticipated activity of SJJPA staff and is not expected to impact the proposed budget of the SJJPA. Rec. for Role and Membership of the SJVRC

Recommendation:  Approve “Staff Recommendations for Role and Membership of the San Joaquin Valley Rail Committee” and direct staff to work with Caltrans to convene a meeting of the SJVRC to request that they make changes to their By Laws. Rec. for Role and Membership of the SJVRC

San Joaquin Joint Powers Authority Item 6 Approve a Resolution of the Governing Board of the San Joaquin Joint Powers Authority Adopting the 2015 Business Plan Update Dan Leavitt

Approve 2015 Business Plan Update

 The 2014 SJJPA Business Plan Update was adopted on January 23,  CalSTA requested that Business Plans from the three intercity passenger rail JPAs cover state fiscal years FY 15/16 and FY 16/17.  This Update includes the updated numbers for the Amtrak budget and the SJJPA administrative costs and updates portions of the Business Plan Update which were out-of-date. Approve 2015 Business Plan Update

Chapter 5 (Comet Car Trainsets, Bi-Level & New Equipment):  The last paragraph concerning the Comet Cars was deleted. Chapter 7 (Short-Term and Long-Term Capital Improvement Program):  Table 7.3 “Stockton-Escalon Double Track Segment 4” project has been reduced from $33.5 million to $21.5 million. Key Edits to 2015 Business Plan

Chapter 9 (Establishment of Fares):  New information regarding the existing San Joaquin fare policy (provided at the March 27, 2015 SJJPA Board Meeting) replaced previous language.  A new bullet was added stating: “Investigate changes to the existing fare policy of increasing fares as trains begin to reach capacity”. Key Edits to 2015 Business Plan

Chapter 13 (Annual Funding Requirement):  FY 2015/16 the “operating loss” for the San Joaquin service estimate was changed from $48.0 million to $47.3 million which includes $3.7 million for the operation of the 7 th daily round trip between Oakland and Bakersfield (for half of the fiscal year).  For FY 2016/17 the San Joaquin operating subsidy is estimated to be $48.3 million (which includes $7.4 million for the 7 th daily round trip). Key Edits to 2015 Business Plan

Chapter 13 (Annual Funding Requirement):  Amtrak is projecting San Joaquin FY 16 ridership at million passengers and ticket revenue at $ million.  For FY 2015/16 and FY 2016/17, “Marketing Expenses” are assumed at $1.0 million rather than $1.9 million.  SJJPA administrative costs for FY 2015/16 are now $1,595,606 (they were previously $1,304,985), for FY 2016/17 these costs are estimated at $1,669,120. Key Edits to 2015 Business Plan

Chapter 13 (Annual Funding Requirement):  A new org chart (Table 13.1) which includes the addition of two shared positions:  Regional Initiatives and Planning Analyst focusing on Business Plans, network integration, station area development, legislative matters, and other planning activities.  Connecting Services Coordinator to oversee Bus Operations and Coordination of the 16 routes administered by the San Joaquins. Key Edits to 2015 Business Plan

Chapter 13 (Annual Funding Requirement): End of first paragraph, replace where it states:  “The ITA will set forth the fund request for FY 2015/16 and FY 2016/17 to identify the maximum amount of funds to be transferred to the SJJPA for FY 2015/16 and FY 2016/17 which will be incorporated into the FY 2015/16 and FY 2016/17 Legislative Budget process.” New Edits to 2015 Business Plan

Chapter 13 (Annual Funding Requirement): With the following new text:  “The Business Plan will set forth the funding request for FY 2015/16 to identify the amount of funds to be transferred to the SJJPA. These funds will be incorporated in the FY 2015/15 Budget Process.” New Edits to 2015 Business Plan

Edits from Caltrans:  Name of “Caltrans Division of Rail” needs to be changed to “Caltrans Division of Rail and Mass Transportation.  Page 46: Delete the following sentence: “This is in addition to the $1.2 million the State funds Amtrak annually for media advertising”.  Pages 23-24: Delete Route 20 (Capitol Corridor bus), delete Route 395, add Route 56, and note that Route 99 is a joint route with Capitol Corridor. New Edits to 2015 Business Plan

Fiscal Impact:  Approval of the 2015 Business Plan Update is required for the completion of the Interagency Transfer Agreement (ITA).  A signed ITA by both the State and the SJJPA is required for the SJJPA to receive funding from the State for the administration, marketing, and operations for the San Joaquin service. Approve 2015 Business Plan Update

Recommendation:  Approve a Resolution of the Governing Board of the San Joaquin Joint Powers Authority Adopting the 2015 Business Plan Update 2015 Business Plan Update

San Joaquin Joint Powers Authority Item 7 Approve a Resolution of the Governing Board of the San Joaquin Joint Powers Authority (SJJPA), Authorizing the Chair to Execute the Interagency Transfer Agreement With the State of California, Enabling the Administrative Responsibility of the San Joaquin Rail Service and Funding For the Service To be Transferred To SJJPA Stacey Mortensen

 In order to take over the administrative responsibilities of the San Joaquin rail service, SJJPA must negotiate and sign an Interagency Transfer Agreement (ITA) with the State.  The ITA development has been underway for more than a year.  An Initial Draft ITA was presented at the September 26, 2014 SJJPA Board Meeting.  The current version includes edits from CalSTA and Caltrans Approve ITA Resolution

 The ITA has been improved, updated, and completed, but it remains predominately the same in content as the Initial Draft ITA presented September  SJJPA and LOSSAN JPA ITA efforts have been coordinated and the documents are consistent.  The Capitol Corridor Joint Powers Authority ITA was used as a model for the ITA.  The ITA between the SJJPA and the State shall cover the initial three-year period after the transfer, but may be extended thereafter by mutual agreement. Approve ITA Resolution

 Initial drafts for Appendix K (Role of the SJJPA) and Appendix L (Role of the State) were presented at the September 26, 2014 SJJPA Board Meeting.  The current versions include edits from CalSTA and Caltrans.  The primary change is that these two appendices have been expanded to include a “Statewide Working Group” to be established by CalSTA to improve coordination between the three JPAs and to assist with integrating the conventional intercity services with other rail and transit services. Approve ITA Resolution

 The ITA has been thoroughly reviewed by Caltrans Division of Rail and Mass Transit, Caltrans Legal, and CalSTA’s Deputy Secretary of Transportation  It has not been fully reviewed and approved by the Secretary of CalSTA.  There are a few of the Appendices which have not been completed. Approve ITA Resolution

 Staff recommends that SJJPA approve the attached ITA and give the Chairperson authority to sign the ITA, and direct the Chairperson to work with the Vice Chairs, SJJPA staff and legal counsel to deal with any changes proposed by the Secretary of CalSTA and to review the remaining Appendices. Approve ITA Resolution

Fiscal Impact:  A signed ITA by both the State and the SJJPA is required for the SJJPA to take over administrative responsibility of the San Joaquin service and to receive funding from the State for the administration, marketing, and operations for the San Joaquin service. Approve ITA Resolution

Recommendation:  Adopt a Resolution Of The Governing Board Of The San Joaquin Joint Powers Authority (SJJPA), Authorizing The Chair To Execute The Interagency Transfer Agreement With The State Of California, Enabling The Administrative Responsibility Of The San Joaquin Rail Service And Funding For The Service To Be Transferred To SJJPA. Approve ITA Resolution

San Joaquin Joint Powers Authority Item 8 San Joaquin Rolling Stock and Operations Update Brian Schmidt

San Joaquin Update  Working with Amtrak, BNSF and UPRR determine the root cause of delays on the San Joaquin Service.  Working with Amtrak and Capitol Corridor develop a opportunities to modify consist sizing using average peak loads by month for San Joaquin and CCJPA by train # for the Summer Peak  Analyze ridership and revenue data from Amtrak and propose options on where to slot the 7th San Joaquin round trip train in coordination with the Caltrans and the BNSF into the current schedule or propose a modified schedule.

 Train Delays for October through April  Near Miss Incidents- 28 Average Delay 6 minutes  Vehicle on Tracks- 42Average Delay 23 minutes  San Joaquin Incidents- 12Average Delay 112 minutes  Other Train Incidents- 6Average Delay 83 minutes (BNSF - 4 & CCJPA - 2) San Joaquin Rolling Stock Update

San Joaquin On Time Performance

 San Joaquin OTP Oct. 1 thru May 11, 2014  Trains Operated-3,506  Trains On-Time-2,714  Trains Late- 792  FY Year OTP-70.8%  May OTP-69.7% San Joaquin On Time Performance

 Ridership Year-to-date vs. Projected % FY15ProjectedDiff  San Joaquin 665, ,  Capitol Corridor 847, ,  Pacific Surfliner 1,549,605 1,486, FY 2015 Ridership

 Monitor and develop strategies to increase ridership  Work with Caltrans, Amtrak and BNSF on the 7 th roundtrip train schedule and implementation schedule  Work with Caltrans and Amtrak on equipment rotations to accommodate the 7 th roundtrip  Next Corridor Improvement Team (CIT) meeting with the BNSF and UPRR is scheduled for July 7th, in Los Angeles Next Steps

San Joaquin Joint Powers Authority Item 9 CIPR Leadership Coalition Update Dan Leavitt

CA Intercity Passenger Rail Leadership Coalition

 The CIPR lobby day was held on April 28 at the State Capitol.  Chair Pedrozo and Vice Chairs Perea and Tatzin represented the San Joaquin Joint Powers Authority along with Karlha Davies and Dan Leavitt.  Meetings were held with a many of the members of the Assembly and Senate throughout the state and the San Joaquin Corridor.  New CIPR Brochures and the CIPR Legislative Priorities were provided to the members of the Legislature and their staff. CIPR Leadership Coalition Update

 The Passenger Rail Summit was held on April 29, 2015 at Sacramento City Hall.  Chair Pedrozo and Vice Chair Tatzin attended  Executive Director Mortensen spoke on “Network Integration”  Secretary Kelly was keynote speaker  Reception for the Passenger Rail Summit on April 28, 2015 at Rail Museum.  Chair Pedrozo and Vice Chair Tatzin attended CIPR Leadership Coalition Update

 An initial joint-hearing for the Assembly and Senate Select Committees was held on May 14 at the State Capitol.  Vice Chair Tatzin attended and addressed the Committee Members representing the CIPR Leadership Coalition  Agenda Items included:  Overview of Rail Passenger Network: CalSTA  Funding for Intercity Passenger Rail  Improving Passenger Rail Safety  Transfer of Administrative Responsibility to JPAs CIPR Leadership Coalition Update

San Joaquin Joint Powers Authority Item 10 Administrative Matters or Announcements Correspondence Stacey Mortensen

Based on SJJPA direction from the March 27 SJJPA Board meetings, letters were sent related to the following:  The Strategic Growth Council for Sustainable Community applications which support transit-oriented development near SJJPA stations  The “Stockton-Escalon Double Track Segment 4” major application and “San Joaquin Fare Subsidy Program” minor TIRCP Cap & Trade SJJPA applications were submitted on April 10, 2015  Caltrans/Amtrak regarding the San Joaquin Fare Policy Correspondence

 Letters of support for the SJJPA Cap & Trade applications were received from: Congressman McNerney, Senators Cannella, Senator Galgiani Assemblymember Eggman, Assemblymember Gray, Assemblymember Olsen SJV Regional Planning Agencies Directors’ Committee CIPR Leadership Coalition, Kern COG, Fresno COG, Merced CAG, San Joaquin COG, Sacramento Area COG, Contra Costa TA, Cities of Stockton, Lodi, and Rancho Cordova, Sacramento Regional Transit, Central Valley Rail Working Group, CA Partnership for the San Joaquin Valley, Great Valley Center, San Joaquin Partnership, Central Valley Hispanic Chamber of Commerce, Catholic Charities Diocese of Stockton, Save Downtown Stockton, Amtrak, BNSF Correspondence

San Joaquin Joint Powers Authority Item 11 Board Members Comments

San Joaquin Joint Powers Authority Item 12 Adjournment

May 15, 2015 Board Meeting