Required for Every Payroll (including Retro) Required for Mass Build ROE Process Required for Monthend operations Required for Fiscal Yearend/Yearstart (July) Required for Calendar Yearstart

Setup payroll id, default dates and daily operations PAY.345 SUB.001/2 PAY.408 Cheque Date 04/18/2014 Period End Date 04/18/2014 Transaction Date 04/18/2014 Service Credit Days 14 Payroll Compare Start of Period4/18/2014PEREND Change Default period end date (F8 and PAY.408) Daily PAY.345 EIS.380 Adjust FTE, add new assignments, inactive assignments TEACH and MATTCH Daily Enter in pay adjustments (F8 addenda) ALLS PAYADJ EXTTCH LWOP TOPUP UICRET Daily Enter deduction adjustments (F9 voluntary deductions) using TRAF, MTS, etc Daily Enter in adjustments for teachers going on leave LIFLVE LTDLVE, etc. Daily F6 maintain location and primary job code changes Daily SUB.002 Enter/Change Teacher Absences (SUBT time worked) Daily PAY.408 Enter previous period absence adjustments PeriodEnd-1 SICKT CMPT EXTRAT OTHERT PDT PERST Special note for summer months

Run EIS.997 (or POS.997) and make corrections as required *Do not proceed to any other steps until this is done Run auto builds (PAY.808, field trips, etc.) and load absences Now ready to run a payroll proforma validating specific reports *Do not proceed until these reports are correct Semi-Monthly4/14/2014EIS.997 POS.997*Print Doc 1Balance Payroll and H/R Teacher Assignments 4/14/2014SUB.996*Print Doc 2Stamp Teacher Absences for processing *Print Doc 3 4/14/2014SUB.502*Print Doc 4Copy Teacher Days Absent into Timecard Make sure to adjust service credit days 4/15/2014OPAI601 Error List*Print Doc 5Correct all payroll processor errors 4/15/2014OPAI618?? Accounts*Print Doc 6Pass Account errors to finance for approval/correction 4/15/2014OPAI6252 OPAI6251 Check that no payroll cheques are being created (all direct deposit) 4/15/2014OCSD691 Increments*Print Doc 7Check for increment dates and pension eligibility **Experience/Seniority to H/R** 4/15/2014OPAI633 Load Absences*Print Doc 8Last page balance total absences with OSUB996

Validate and balance all pay adjustments and differences *Do not proceed until all of these steps are balanced and justified 4/15/2014OPAI631 Pay*Print Doc 9*LAST PAGE* Balance number of teachers/pay and compare to last payroll 4/15/2014OPAI631D Pay adjust Balance pay adjustments 4/15/2014OPAI625 Master MANUALLY check anybody with large PAYOUT RETIRE, etc 4/15/2014OPAI808P Pay compare Check pay differences from the last payroll 4/15/2014OPAI633D Absences Check for auto docks and negative banks Spot check accruals (Vac, Sick) 4/15/2014OPAI633 Absences Spot check accruals, absences taken - Compare Last page to previous payroll Validate and balance all deductions and differences 4/16/2014OPAI808D Ded compare Check deduction differences from the last payroll 4/16/2014OPAI681 Deductions*Print Doc 10Compare deduction summary listing to previous payroll 4/16/2014PAY.345 Adjust garnashee voluntary amounts (GARN) Spot check completely 3 employees ??

Run the payroll Actual, file reports and complete the process 4/16/2014PAI.600M Process an ACTUAL payroll doing all postings and producing cheques 4/16/2014OPAI655 OPAI656 Print Cheques and Pay Stubs 4/16/2014 Receive confirming all s have processed 04/16 04/18#987PAY.140 Direct Deposit Control Options change Unique file# and dates 4/16/2014PAY.683 PAY.681X PAY.DSPJoin, Build and Display Direct Deposit File $12,345, Transmit file to the Bank $123, PAYCSB Transmit Canada Savings Plan **Receiver General Instructions** Backup Documents and Attachments for payroll file 1OEIS997Payroll H/R Differences 2SUB.996Print Screen 3OSUB996Last Page of Absence Totals to promote 4SUB.502Print Screen *ACTUAL* 5OPAI601Payroll error report (any errors must be corrected) *ACTUAL* 6OPAI618,SPayroll accounting errors (any errors must be corrected) *ACTUAL* 7 exp to H/ROCSD691Pension Eligibility, Experience, etc. *ACTUAL* 8 last pageOPAI633Payroll Absence Summary *ACTUAL* 9 last pageOPAI631Payroll Pay Summary *ACTUAL* 10 last pageOPAI681Payroll Deduction Summary *ACTUAL* 11OPAI620Payroll summary sheet listing gross totals and employees processed *ACTUAL* 12OPAI641Payroll CPP, FEDINC and EI summary listing *deleteOPAI6251Proforma cheque register *deleteOPAI6252Proforma direct deposit register *deleteOPAI625Payroll Detail Listing *Print last page only*OPAI631,DPayroll Wage Summary Listing *DeleteOPAI808P,DPayroll Compare Reports *Print last page only*OPAI633,APayroll Absence Listing *Print last page only*OPAI681Payroll Deduction Register Listing *not printedOPAI685TPayroll Account Listing by Employee *not printedOPAI687TPayroll Account Listing by Account

PROCESSING CHECKLIST - ROES 1/1/2014PAY.966Attach Print screenMass assign default 1st insurable date for support staff *SOME* staff require appropriate 1st insurable date Can be done before final payroll 6/25/2014PAI.716Attach print screenAuto build termination records - unique date for every ROE group 6/25/2014PAI.715Attach print screenAuto build 1st insurable date from timecard 6/25/2014PAI.710 Do proforma Review or Print to confirm #of employees, 1st insurable date, $$$s After the last payroll has been completed 7/3/2014PAI.717Attach print screenAuto build Last Day of Pay 7/3/2014PAI.710Attach print screenDo proforma Review or Print and confirm information on all ROEs Download file and send to Service Canada - confirm all records processed OK 7/4/2014PAI.710Attach print screenRun ROEs as ACTUAL Backup Documents and Attachments 1PAI.716Print screen 2PAI.715Print Screen and actual report 3PAI.717Print Screen and actual report 4PAI.710Random 3 ROEs confirming correct VAC$, STAT$, recall, etc.