Secrets of Your Success, Year-End Close Matias Farre, Asst. Director of Accounting CSU San Bernardino April 23, 2015.

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Presentation transcript:

Secrets of Your Success, Year-End Close Matias Farre, Asst. Director of Accounting CSU San Bernardino April 23, 2015

CSU San Bernardino, quick facts: 19,000 students Satellite Palm Desert Campus Quarter campus Undergraduate/Graduate/Doctorate 50 th Anniversary Cost recovery – Option 1 April 2015Year-End Legal Training2

Benefits of closing early Reduced stress Able to take long July 4 weekend Work 4/40 schedule More time for GAAP Seamless for campus departments Help with systemwide deadline April 2015Year-End Legal Training3

3 keys to success 1. Planning 2. Communication 3. Did we mention planning and communication? April 2015Year-End Legal Training4

Planning Accountability: Year-End task List -> If task too big, break it down April 2015Year-End Legal Training5

Communication Bi-weekly finance meetings: representatives from General Accounting, AP, Purchasing, Budget and CMS Weekly meetings start in May Year-End task list in Google Docs Single point of contact with CO Several s to Campus regarding year-end deadlines April 2015Year-End Legal Training6

Our focus during past few years.. Identified bottlenecks / weakest links Labor Cost Distribution (LCD) Subsystems Data integrity (FIRMS) April 2015Year-End Legal Training7

Something to think about Access + Cross training Multiple individuals with system access to run processes (backup to backups..) Opportunities for growth within Campus resulted in staff members with wide range of expertise April 2015Year-End Legal Training8

What’s in your ledger? April 2015Year-End Legal Training9

What’s in your ledger? April 2015Year-End Legal Training10

What’s in your ledger? April 2015Year-End Legal Training11

What’s in your ledger? April 2015Year-End Legal Training12 Helped us focus on areas Subsystems play a key role in our data integrity. Work closely with individuals managing CashNet and Student Financials

To book it, or not to book it, that is the question… April 2015Year-End Legal Training13 Our criteria: 1. Compliance 2. Decision making 3. Materiality Examples: AP accruals Prepaid expenses Deferred revenues Recording in Legal vs GAAP

How are we doing? April 2015Year-End Legal Training14

April 2015Year-End Legal Training15