1. Auxiliary Organizations GAAP Timeline Su Chen, Financial Reporting Analyst, FS / SFSR Chancellor’s Office May 19, 2015

2. Learning Objectives At the end of the session, participants will be able to: Locate the master timeline in the SFSR website. Know the reporting deliverables and deadlines for discretely presented component units in relation to the CSU GAAP reporting purposes. May 2015Year-End GAAP Training2

3. Master Timeline Location The Master Audit and Reporting Timeline is located at the Systemwide Financial Standards & Reporting (SFSR) website: (http://www.calstate.edu/SFSR/Workshops/index.shtml).http://www.calstate.edu/SFSR/Workshops/index.shtml May 2015Year-End GAAP Training3

4. Master Timeline Location (continued) Filter Reporting Group column on “Component Units” to view the reporting deadlines for component units as demonstrated below. May 2015Year-End GAAP Training4

5. Component Units GAAP Timeline – Overview Submit FIRMS Legal Basis Data (L-033) July 2015 Submit audited F/S and GAAP checklist (G-097) September 2015 Submit hard copy of audited F/S (G-108) Submit letter signed by campus President (G-111) Submit FIRMS IPEDS Data (G-132) Submit Single Audit A- 133 reports (G-140) Submit Auditor’s Communications to Management (G-140) October 2015 Receive the Corrective Action Plan template from SFSR (G-141) November 2015 Submit the completed Correction Action Plan (G-146) December 2015 May 2015Year-End GAAP Training5

6. Component Units GAAP Timeline – July May 2015 Year-End GAAP Training6 SUNMONTUEWEDTHURFRISAT 2829301234 567891011 12131415161718 19202122232425 26272829301 L-033 7/31/2015 - Submit FIRMS Legal Basis Data. (L-033) As prescribed in the FIRMS Submission Guidelines http://www.calstate.edu/es/intranet/applications/fob /firms/documents/new_firms_submissions.pdf The template for submitting FIRMS legal basis data is saved at SFSR website. http://www.calstate.edu/SFSR/gaap/2014- 2015/GAAPManual/Aux_Org_Legal_Basis_Templa te_2015.xls July 2015

7. Component Units GAAP Timeline – September May 2015 Year-End GAAP Training 7 SUNMONTUEWEDTHURFRISAT 303112345 6789101112 131415161719 G-097 20212223242526 27282930123 September 2015 09/18/2015 – Submit audited financial statements and GAAP Financial Reporting checklist into PBC SharePoint. (G-097) Submit audited F/S & checklist Compo. Units Upload audited F/S and checklist to PBC SharePoint Campus SFSR "Final Draft" pending approval or presentation to its governing body (if required) is allowed to the extent that there are no expected changes to the financial statements. PBC FY 2014-2015: https://csyou.calstate.edu/groups/fs audit/PBC%20FY%2020142015/Fo rms/AllItems.aspx PBC FY 2014-2015: https://csyou.calstate.edu/groups/fs audit/PBC%20FY%2020142015/Fo rms/AllItems.aspx

8. Component Units GAAP Timeline – October May 2015Year-End GAAP Training 8 SUNMONTUEWEDTHURFRISAT 27282930123 4678910 G-108 G-111 11121314151617 181920212224 G-132 252627282931 G-140 October 2015 10/5/2015 - Submit one hard copy of the component units audited financial statements. (G-108) Mail hard copy to: Sedong John Director, Systemwide Financial Standards & Reporting Office of the Chancellor The California State University 401 Golden Shore, 5th Floor Long Beach, CA 90802-4210 Mail hard copy to: Sedong John Director, Systemwide Financial Standards & Reporting Office of the Chancellor The California State University 401 Golden Shore, 5th Floor Long Beach, CA 90802-4210

9. Component Units GAAP Timeline – October (continued) May 2015Year-End GAAP Training9 SUNMONTUEWEDTHURFRISAT 27282930123 4678910 G-108 G-111 11121314151617 181920212224 G-132 252627282931 G-140 October 2015 10/5/2015 - Submit the original signed letter of Campus President’s review of component unit’s audited financials. (G-111) Mail original letter to: Steven Relyea Executive Vice Chancellor and Chief Financial Officer Office of the Chancellor The California State University 401 Golden Shore, 5th Floor Long Beach, CA 90802-4210 Mail original letter to: Steven Relyea Executive Vice Chancellor and Chief Financial Officer Office of the Chancellor The California State University 401 Golden Shore, 5th Floor Long Beach, CA 90802-4210 Send PDF Copy to: SFSR_GAAP@calstate.edu Send PDF Copy to: SFSR_GAAP@calstate.edu Submit singed letter Compo. Units Mail original singed letter and send PDF copy CampusSFSR

10. Component Units GAAP Timeline – October (continued) May 2015Year-End GAAP Training10 SUNMONTUEWEDTHURFRISAT 27282930123 4678910 G-108 G-111 11121314151617 181920212224 G-132 252627282931 G-140 October 2015 10/23/2015 - Submit FIRMS IPEDS Data. (G-132) As prescribed in the FIRMS Submission Guidelines http://www.calstate.edu/es/intranet/applications /fob/firms/documents/new_firms_submissions.p df The template for submitting FIRMS IPEDS data is located at SFSR website http://www.calstate.edu/sfsr/gaap/2014- 2015/GAAPManual/Aux_Org_IPEDS_2015.xls

11. Component Units GAAP Timeline – October (continued) May 2015Year-End GAAP Training11 SUNMONTUEWEDTHURFRISAT 27282930123 4678910 G-108 G-111 11121314151617 181920212224 G-132 252627282931 G-140 October 2015 10/30/2015 (G-140) - Submit Single Audit A-133 reports (if required). - Submit Auditor’s Communications to Management indicating whether or not there are any significant deficiency and/or material weakness on the financial statement audit. Send the electronic copies to: SFSR_GAAP@calstate.edu  Please indicate in the email to SFSR if there are no written communications from auditors Send the electronic copies to: SFSR_GAAP@calstate.edu  Please indicate in the email to SFSR if there are no written communications from auditors Submit A-133 report & Auditor’s Communications Compo. Units Send the electronic copies CampusSFSR

12. Component Units GAAP Timeline – November May 2015 Year-End GAAP Training 12 SUNMONTUEWEDTHURFRISAT 1234567 891011121314 151617192021 G-141 22232425262728 2930 12345 November 2015 11/18/2015 - SFSR to provide the Corrective Action Plan template to campuses. (G-141)  Template will be emailed to campus GAAP coordinators

13. May 2015Year-End GAAP Training13 Component Units GAAP Timeline – December SUNMONTUEWEDTHURFRISAT 29301345 G-146 6789101112 13141516171819 20212223242526 272829303112 December 2015 12/2/2015 - Submit the completed Correction Action Plan. (G-146) Send completed template to: SFSR_GAAP@calstate.edu Send completed template to: SFSR_GAAP@calstate.edu Submit Correction Action Plan Compo. Units Email the completed template CampusSFSR

14. Quiz

15. Question 1 Which of the following parties would be the user of the component units audited financial statements that are due on September 18 th ? May 2015 Year-End GAAP Training 15

16. Question 2 Which of the following reports is due on October 5 th ? May 2015 Year-End GAAP Training 16

17. www.calstate.edu May 2015Year-End GAAP Training17