Methods of Documenting Need and Proposed Solutions 2015 CDBG Applicants’ Workshop December 3-5, 2014
Presented By: Community Development Mary Alice Applegate Economic Development Gabriel Morris
Documentation Documentation is needed (in addition to the narrative on DCA 4 and DCA 5) to substantiate needs and proposed solutions The severity of need is determined by the extent to which the need affects the health and safety of low-to moderate-income residents. Economic Development: Rating & Selection Criteria Four Areas – Just Like All CDBG
Documentation Preliminary Engineering Report / Preliminary Architectural Report—see list, p of Manual Project Cost Estimate – ED: Size & Capacity “Source & Use Statement” Photos in color, dated, keyed to a map Views of entire area and specific concerns Maps—USGS topo; See DCA 12 for list
Letters of Support Community Development Local Government match commitment / operation and maintenance pledge Citizen / Organization letters—individual, with specific details are best Citizen survey comments Economic Development Company commitment letter / All participants Bank commitment letter - Loan
Documentation Community Development Work orders / repair records Fire department records or letters Test results: fire flow tests, smoke tests, video of sewer lines, etc.
Third Party Documentation Community Development Environmental Protection Division (EPD) letters or notices Environmental Health Specialist letters with specific details Independent Lab tests Newspaper articles Building inspection reports (for housing applications)
Documentation Community Development GEFA water/sewer “dashboard” rates to show current rate as % of Median Household Income Economic Development Local government Annual Financial Report Economic Development & Construction Agreement