College-wide Partnerships: Integrated Planning

Once upon a time…

There was a college… Close to 10,000 students Dedicated faculty, staff and administrators A main campus and two centers In a college town with a popular CSU Near the ocean

And they lived happily ever after! The End

However… 2002 ACCJC Action Letter “…deficiencies in planning…”

SHOW CAUSE!

Why? How?

“For the 3 rd time (2008, 2010, 2011) visiting team reports and official communication from the Commission to the college noted non-compliance with Recommendation 2.” From the Team Evaluation Report…

2002: 1 st new planning model : Planning model on shelf 2005: 2 nd new planning model : Planning model mostly on shelf 2009: 3 rd new planning model 2010: 4 th new planning model : Implementation of planning model critiqued by ACCJC team Which Planning Model?

Task 1: Deconstruct the Team Evaluation Report

To meet the standards, the team recommends that the college complete the strategic plan, institute an ongoing systematic evaluation process that communicates and clarifies the assessment tools used to measure the effectiveness of ongoing planning, program review, resource allocation processes, and student learning outcomes. (Standard I.B., I.B.3., I.B.4., I.B.6., I.B.7.) Recommendation 2

“…planning efforts continue to be out of compliance with the standards on planning in the following ways: -Core principles are aspirational statements rather than strategic goals; -Strategic plan was not informed by EMP; -Strategic plan did not identify time- bound, measurable, realistic and specific objectives.” From the Evaluation Report

Revisit and articulate the challenges facing the district in order to replace the Core Principles with more specific and therefore more effective institutional goals Prepare an addendum to the San Luis Obispo County Community College District, Cuesta College Educational Master Plan that would describe those challenges and the rationale for the institutional goals Evaluate the 2010 Integrated Planning Model to ensure that all components of that model meet accreditation standards Spring 2012 To-Do

Add planning components as needed to ensure that the district’s planning processes included a complete cycle of evaluation, integrated planning, resource allocation, implementation, and re-evaluation Revise the integrated planning model to explain more clearly the links among the planning processes Craft clear definitions of all planning processes and terms and collect those definitions in a single document Spring 2012 To-Do

Establish timelines and process descriptions for each planning process in the 2012 Integrated Planning Model Prepare a strategic plan progress report documenting progress on the activities identified in the San Luis Obispo County Community College District Strategic Plan Prepare a strategic plan to include objectives based on the new and improved institutional goals that are specific, measurable, attainable, realistic, and time- bound Spring 2012 To-Do

Task 1: Assess the Integrated Planning Model

What’s missing? What’s working? What’s unclear? Assess the Integrated Planning Model

An aspirational statement? A planning-to-plan objective? What does the report mean by…

Consensus on concepts Consensus on language Task 1: Build A New Integrated Planning Model

An aspirational statement = based in brainstorming instead of data A planning-to-plan objective versus specific actions Can you identify these? The report means …

Identify primary writer/trainer Appoint a brainstorming group Train brainstorming group Together identify  The function of the planning element  Who writes and who reviews  The annual timeline Task 1: Build a New Integrated Planning Model

Brainstorming group = first readers Series of drafts to larger and larger audience VIOLA! An Integrated Planning Manual! Task 1: Build a New Integrated Planning Model

Lots of Options! Task 1: Build A New Integrated Planning Model

Each standing committee Flex day presentations Tee shirts, water bottles Task 1: Training on New Integrated Planning Model

What comes first in your model? Task 1: Implement the Planning Model

What you have: An EMP with core principles What you need: Goals that are data-based Solution: EMP Addendum! Task 1: Implement the Planning Model

Gather data Analyze data to identify challenges Goals = statements of the College’s response to the challenges Task 1: Implement the Planning Model

What comes second in your model? Task 1: Implement the Planning Model

What you have: A strategic plan with planning-to- plan objectives What you need: Measurable objectives Solution: 1- Progress report to close out current strategic plan 2- New strategic plan with measurable objectives based on new Institutional Goals Task 1: Implement the Planning Model

Institutional Goal 2 San Luis Obispo County Community College District will build a sustainable base of enrollment by effectively responding to the needs of its local service area. Can you write an objective? Task 1: Implement the Planning Model

S = Specific M = Measurable A = Attainable R = Realistic T = Time-bound Task 1: Implement the Planning Model

Institutional Objective 2.1: Increase the capture rate of the local 24‐ 40 age cohort by 2% annually Institutional Objective 2.2: Increase the local high school capture rate by 2% annually Task 1: Implement the Planning Model

Returning to our story…