1 Program Management Systems Committee August 2010 Progress Report Program Management Outreach Working Group Jane Spriggs, Co-Lead Bill Altman, Co-Lead

2 PM Outreach Working Group Charter Mission: Broaden the focus and membership of the PMSC to influence acquisition policy and share best practices among program management professionals. Objectives: 1.Modify PMSC charter and objectives to reflect broader focus. 2.Promote the formation of additional PMSC working groups to address a range of topics essential to successful program execution. 3.Initiate a campaign to increase program manager participation in PMSC.

3 Objective #2: Additional PMSC Agenda Topics and Working Groups PMSC Agenda Topics May 2010 Meeting Risk and Opportunity Management DAU Program Management August 2010 Meeting NAVAIR Scheduling and Data Consolidation (Dave Burgess) February 2011 Meeting Joint Gov’t/Industry Panel Discussion: Integrated Baseline Review Process Managing Agile Development Programs (Carnegie Mellon) Ideas for Future Topics (and Potential Working Groups) Probability of Program Success (POPS) Subcontractor Flow-Downs and Gov’t Skip-Level Involvement Cross Training of Program Performance Team What Constitutes a Good Program Management Office? Affordability Working Groups Risk and Opportunity Management 26 Participants; 9 Are New to PMSC; 2 Gov’t Reps (NASA and Air Force)

4 Objective #3: Increase PM Participation in PMSC Electronic On-Line Registration Used for August Meeting! Minimize Administrative Burden on PMSC Leaders and Participants Gathering Additional Info to Understand Individual’s Organizational Role, Thus Understand Their Needs Measure Effectiveness of PM Outreach Efforts Assessed Composition of Participants*: * data based on registrations through August 19

5 Objective #3: Increase PM Participation in PMSC PMSC Brochure Developed and Published Additional URL Shortcut to PMSC Website ( PMSC Article Published in National Defense in May Published in Measurable News in July Scheduled to be Published in Defense AT&L in Sept-Oct Issue Efforts to Increase Government PM Participation Invited Government Participation in Working Groups Two Gov’t Reps Joined Risk & Opportunity Working Group Booth and Workshop Planned for November IPM Conference Established “Rules of Engagement” to Promote Open Communication Solicit Suggested Agenda Items from Our Government Customers Focus of the PM Outreach Workshop at November IPM Conference Electronic Agenda with Brief Description of Topics and Speaker Titles

6 DoDon’t Participate, participate, participateAcquiesce when you feel something doesn’t agree with you Offer solutions vs. complaintsGripe Raise questionsExpect full implementation now Consider best interest of PMsFocus only on your organization Suggest best practiceDwell on word smithing Point out missing/inaccurate information Attribute comments to individuals/ organizations Be open-minded - Treat everyone with respect and trust Assume one way is only way Suspend judgmentDwell on topics Allow everyone a chance to speakMonopolize the meeting Rules of Engagement

7 Draft Questions for November IPM Conference Workshop What is the government’s perception of the PMSC’s mission and membership? Is the PMSC well known in the aerospace community (industry and government)? What are some of the more critical issues that the industry would like to see the PMSC address? What are some of the more critical issues that the government would like to see the PMSC address? What type of government leaders should we be trying to attract to the PMSC – i.e. PCOs, Program Managers, heads of agencies, etc.? What are the barriers to government participation – i.e. travel cost, lack of time, value of the meetings, fraternization concerns, etc.

8 Draft Questions for February IBR Panel Have you noticed any recent improvements in the conduct or outcome of IBRs? Are you aware of any IBR improvement initiatives being worked by your organization or elsewhere within the government? What are your more significant concerns with the IBR process as it is being executed today? Is there a particular aspect of the IBR process that you feel the PMSC should focus attention on in future IBR Guide updates? Are pre-award IBRs being considered for future acquisitions?