Get up to speed What’s changed, and why Yes, there’s a lot of change in Excel 2007. It’s most noticeable at the top of the window. But it’s good change.

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Presentation transcript:

Get up to speed What’s changed, and why Yes, there’s a lot of change in Excel It’s most noticeable at the top of the window. But it’s good change. The commands you need are now more clearly visible and more readily available in one control center called the Ribbon.

Get up to speed What’s on the Ribbon? The three parts of the Ribbon are tabs, groups, and commands. Tabs: Tabs represent core tasks you do in Excel. There are seven tabs across the top of the Excel window. Groups: Groups are sets of related commands, displayed on tabs. Commands: A command is a button, a menu, or a box where you enter information.

Get up to speed What’s on the Ribbon? How do you get started on the Ribbon? The principal commands in Excel are gathered on the first tab, the Home tab. Begin at the beginning.

Get up to speed What’s on the Ribbon? Groups pull together all the commands you’re likely to need for a particular type of task. Throughout your task, groups remain on display and readily available; commands are no longer hidden in menus. Instead, vital commands are visible above your work space.

Get up to speed More commands, but only when you need them The commands on the Ribbon are the ones you use the most. Instead of showing every command all the time, Excel 2007 shows some commands only when you may need them, in response to an action you take. So don’t worry if you don’t see all the commands you need at all times. Take the first steps, and the commands you need will be at hand.

Get up to speed More options, if you need them Sometimes an arrow, called the Dialog Box Launcher, appears in the lower-right corner of a group. This means more options are available for the group. On the Home tab, click the arrow in the Font group. Click the Dialog Box Launcher, and you’ll see a dialog box or task pane. The picture shows an example: The Format Cells dialog box opens, with superscript and other options related to fonts.

Get up to speed Put commands on your own toolbar Do you often use commands that aren’t as quickly available as you’d like? You can easily add them to the Quick Access Toolbar. The Quick Access Toolbar is above the Ribbon when you first start Excel There, commands are always visible and near at hand.

Get up to speed What about favorite keyboard shortcuts? If you rely on the keyboard more than the mouse, you’ll want to know that the Ribbon design comes with new shortcuts. There are shortcuts for every single button on the Ribbon. Shortcuts often require fewer keys. This change brings two big advantages over previous versions of Excel:

Get up to speed What about favorite keyboard shortcuts? The new shortcuts also have a new name: Key Tips. For example, here’s how to use Key Tips to center text: You press ALT to make Key Tips appear. Press ALT to make the Key Tips appear. Press H to select the Home tab. Press A, then C to center the selected text.

Get up to speed Keyboard shortcuts of old that begin with CTRL are still intact, and you can use them the same way you always have. For example, the shortcut CTRL+C still copies something to the clipboard, and the shortcut CTRL+V still pastes something from the clipboard. What about favorite keyboard shortcuts? What about the old keyboard shortcuts?

Get up to speed A new view Not only the Ribbon is new in Excel Page Layout view is new, too. If you’ve worked in Print Layout view in Microsoft Office Word, you’ll be glad to see Excel with similar advantages.

Get up to speed A new view To see the new view, click Page Layout View on the View toolbar. Column headings. Row headings. Margin rulers. Here’s what you’ll see in the worksheet:

Get up to speed A new view In Page Layout view there are page margins at the top, sides, and bottom of the worksheet, and a bit of blue space between worksheets. Other benefits of the new view: You don’t need to use Print Preview to find problems before you print. It’s easier than ever to add headers and footers. You can see different worksheets in different views. Rulers at the top and side help you adjust margins.

Get up to speed Working with different screen resolutions Everything described so far applies if your screen is set to high resolution and the Excel window is maximized. If not, things look different. At low resolution. If your screen is set to a low resolution, for example to 800 by 600 pixels, a few groups on the Ribbon will display the group name only, not the commands in the group. When and how do things look different?

Get up to speed Working with different screen resolutions Everything described so far applies if your screen is set to high resolution and the Excel window is maximized. If not, things look different. When the Excel window isn’t maximized. Some groups will display only the group name. When and how do things look different? With Tablet PCs. On those with smaller screens, the Ribbon adjusts to show smaller versions of tabs and groups.