1 Cooperative _Agreements_ or Leveraged Purchasing Agreements (LPA)

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Presentation transcript:

1 Cooperative ___Agreements___ __or__ Leveraged Purchasing Agreements (LPA)

2 General Overview Leveraged Procurement Agreements General Agreements that take advantage of the buying power of the state and local agencies to negotiate lower prices Prices often less than any single agency could obtain on their own Pre-Negotiated Takes care of many of the bidding process and contract formation details

3 LPA Programs Statewide Contracts State Price Schedules Western States Contract Alliance California Multiple Award Schedules Master Agreements Software License Program

4 LPA Highlights(1) LPA contracts developed by DGS/PD for use by state and local governments Lowest prices based on leveraged acquisitions Procurement bidding requirements and preferences have been applied California Terms & Conditions included Small Business preference and DVBE participation, etc. requirements included Agencies need to follow program requirements for placing orders

5 LPA Highlights(2) Purchases only require price quotes (unless otherwise stated in User Instructions) Administrative fees (except as noted in the purchasing program directions) Timely implementation of projects No protests Cooperative (not combative) environment No advertising

6 LPA Highlights(3) Do not modify Terms & Conditions Listed prices are maximums Only prime and listed resellers can sell Get copy of contract and additional information Document the file

7 Statewide Contracts Statewide contracts are competitively bid contracts to leverage pricing for large quantities of goods that are repetitively purchased by multiple state and local agencies.

8 Statewide Contracts What you can buy Paint Pharmaceuticals Vehicles Office supplies, etc. Food Maintenance Repair and Operating Supplies

9 Statewide Contracts Competitively bid Contracts are available on the PD website

10 Statewide Contracts Limitations Some contracts are mandatory for all state agencies (e.g. paper, towels, food) Some contracts are department-specific and can only be used by state agencies (e.g. Caltrans or Corrections)

11 Statewide Contracts Not all products available Some contracts not available to local governments No discounts on some contracts

12 State Price Schedules What you can buy Adaptive Equipment

13 Western States Contracting Alliance (WSCA) What the contracts cover Where the contracts are located

14 California Multiple Award Schedules (CMAS)

15 CMAS – Definition of Program Created in 1994 Legal Authority PCC Sections et seq. and Section Administrated by DGS, Procurement Division

16 CMAS – How Contracts are Developed (1) No competitive solicitations done by CMAS to establish contracts Federal GSA’s or other multiple award contracts used as base contracts CMAS suppliers are: GSA (base) contract holders (such as IBM) Piggy backers (such as CompuCom)

17 CMAS – How Contracts are Developed (2) Established using terms and conditions, products, services and prices from existing multiple award, competitively bid or cost compared contracts.

18 CMAS – How Contracts are Developed (3) CMAS adds: CA Terms & Conditions CMAS User Instructions These are now independent CA CMAS contracts (once the above have been applied)

19 CMAS – Program Highlights No admin fee if a Small Business is used (only for CMAS)

20 CMAS - Advantages Large base of suppliers from which to choose New suppliers can be added at any time No admin fee if SB is used (only CMAS)

21 CMAS – Database Search Search CMAS Database Not a search engine Must follow instructions Pull information from the database Using CMAS product and service codes

22 Master Agreements Contracts are established for use by government entities within California Some contracts are awarded to multiple suppliers Multiple orders are allowed throughout the term of the contract.

23 Master Agreements Most Master Agreements are competitively bid Financials are investigated References are checked Staffing levels are verified

24 Master Agreements Order direct from the vendor Departments must pay Admin Fee Users Instructions, contract and price list are available on PD website

25 Software Licensing Program Software manufacturers offer lowest prices based on volume of potential state and local government purchases DGS negotiates software discounts with major software publishers

26 Software Licensing Program Software Software upgrades

27 Software Licensing Program Lowest price for certain software brands Cooperative and Encryption Agreements

28 Software Licensing Program Limited software brands available Contracts only available from the supplier

29 Wrap-Up QUESTIONS? Prior to using DGS programs, contact the Billing Code Administrator: Marilyn Ebert rd Street, 2 nd Floor West Sacramento, California Tel: (916) Fax: (916)