Attendance Monitoring 2009/10 Chris Bexton Adele SzeghalmiAcademic Services Division, Registry Ian Hamley

How have we got here? What is the Points Based System (PBS)? Ian Hamley, Registry What have we been asked to do? Overview of the Process Adele Szeghalmi, Registry Monitoring Attendance – Undergraduates Ian Hamley, Registry Monitoring Attendance – Postgraduates Chris Bexton, Registry Questions & Answers

Students must attend all teaching activities necessary for the pursuit of their studies, undertake all associated assessments and attend meetings and other activities as required by their School or the University. How have we got here?

It is also expected that full-time postgraduate students will reside within reasonable travelling distance of the University in order that they may be readily available for consultation with their supervisors and be in a position to make full use of laboratory and library facilities.

How have we got here? Management Board Points Based System Working Group Senior Tutors Network Students Union Compliance visits from the UKBA Schools Other universities, UUK & AUA contacts

What is the PBS? Five tiers: Highly skilled workers Skilled workers with a job offer Low skilled workers Students Youth mobility and temporary workers Sponsor licences, CAS Certificates and responsibilities

What have we been asked to do? Monitor attendance for Home, Home/EU and Overseas students – September 2009 Monitor student attendance over 10 expected interactions (circa 280k interactions per year) – September 2009 Report sponsored student No Shows to the UKBA – February 2010 Report non-attendance of sponsored Tier 4 students to the UKBA – March/April 2010

What have we been asked to do? For attendance monitoring and reportable to UKBA: – All sponsored students who are studying under a Tier 4 visa with an Activated CAS For attendance monitoring only: – Home & EU students studying at the university or resit with attendance, including incoming Erasmus or U21 etc. – NOT part-time, distance learning, industrial placements, outgoing Erasmus or U21 etc.

Acceptable Interactions – examples Lecture, seminar, tutorial, laboratory session etc Scheduled formal assessment, presentation, viva etc Formal class register Seeing an administrator, Personal Tutor, Supervisor etc Physical submission of coursework University registration Feedback session with student Group presentations Work in progress (PGRs) Supervision meetings with supervisor (PGRs) Annual review (PGRs) NOT EXHAUSTIVE… and never will be

On-line Reporting System

Overview of the Process Data from Saturn Web Facility Withdraw on Saturn Attendance monitored Database Investigation Report to Registry UKBA informed

Monitoring Attendance – Undergraduates Interaction Responsible Unit Registration School Semester 1 Exams School Semester 2 Exams Date October 2009 November 2009 December 2009 February 2010 March 2010 April 2010 May 2010 Report to Registry 14 December May 2010

Reporting to the UKBA Non-standard starters expecting to start from 1 February 2010 – expected start date + 20 working days Non-registered students (September start) – 10 working days after registration ends - 22 October 2010 Non-attendance in S1 – March/April 2011 Non-attendance in S2 – 1 July 2011 ***Withdrawing a student will be FINAL***

Monitoring Attendance – Taught Postgraduates InteractionResponsible UnitDateReport to Registry 1RegistrationOctober SchoolOctober SchoolNovember December 4SchoolDecember Semester 1 Assessments February SchoolMarch May SchoolApril Semester 2 Assessments May SchoolJuly/August October 10SchoolSeptember

Monitoring Attendance – Research Postgraduates InteractionResponsible UnitDate Report to Registry 1RegistrationOctober SchoolNovember December SchoolDecember SchoolFebruary SchoolMarch May SchoolApril SchoolMay SchoolJune October 9SchoolJuly/August SchoolSeptember 2010

Reporting to the UKBA for Postgraduates PGRs and non-standard starters expecting to start from 1 February 2010 – expected start date + 20 working days Non-registered students (September start) – 10 working days after registration - 22 October 2010 Non-attendance in S1 – March/April 2011 Non-attendance in S2 – 1 July 2011 Non-attendance in Summer –24 October 2011 ***Withdrawing a student will be FINAL***

Advantages of Monitoring Compliance with external statutory requirements & continued recruitment of international students Attendance is strongly correlated with academic attainment (Newman-Ford et al, 2008; Paisey & Paisey, 2003) Increased communication with our students Increased pastoral provision for our students Useful tool to identify student with poor attendance at an earlier stage

Becoming a 'Highly Trusted Sponsor? Reduction in recording interactions (300k to 81k) Developing our IT solution Using module completion data (HESA)? Government policy? Looking to the future

Key Contacts The Registry o o FAQs on Registrys web pages o Attendance Monitoring Helpline The International Office Student Services o Academic, Financial & Disability Support o Cripps Health Centre o Counselling

Attendance Monitoring Web Page

Questions… ?