Excel Introducing Excel Lesson 1

Manage Workbooks Excel is a spreadsheet program Excel is a spreadsheet program It organizes and analyzes data It organizes and analyzes data The file is known as a workbook that has one or more pages called worksheets The file is known as a workbook that has one or more pages called worksheets Excels default is three worksheets per workbook Excels default is three worksheets per workbook The worksheets is made of grid lines – rows and columns The worksheets is made of grid lines – rows and columns

Manage Workbooks In Excel as in Word you can create a new folder to save the file by using the Save As dialog box In Excel as in Word you can create a new folder to save the file by using the Save As dialog box The file extension for Excel is.xls The file extension for Excel is.xls Excel’s template file extension is.xlt Excel’s template file extension is.xlt

Navigate and Edit a Worksheet Rows on a worksheet are numbered from 1 to 65,536 Rows on a worksheet are numbered from 1 to 65,536 Columns have alphabetic labeling arm A to Z, then AA to AZ, BA to BZ … to the 256 th Column Columns have alphabetic labeling arm A to Z, then AA to AZ, BA to BZ … to the 256 th Column Where a row and a column intersect is known as a cell Where a row and a column intersect is known as a cell Cells are named by its column then its row example: Cell C7 Cells are named by its column then its row example: Cell C7

Navigate and Edit a Worksheet To select a cell click the cell once to enter a label (text), a value (number), or a formula (calculation) To select a cell click the cell once to enter a label (text), a value (number), or a formula (calculation) To edit an existing entry double-click the cell or press F2 To edit an existing entry double-click the cell or press F2 To delete contents of a cell click the cell and press delete To delete contents of a cell click the cell and press delete When entering long columns of numbers use the numeric keypad When entering long columns of numbers use the numeric keypad

Navigate and Edit a Worksheet Keys Moves the Active Cell Arrow keys One cell in the direction of the arrow Tab one cell to the right one cell to the right Shift + Tab One cell to the left Page Down Down one screen Down one screen Alt + Page Down Right one Screen Right one Screen Alt + Page Up Left one screen Left one screen Home To the first cell in the current row To the first cell in the current row Ctrl + Home To cell Al To cell Al End Move to the end of the entry

Change Number Formats and Copy and Move Data Numbers in a worksheet can be formatted by using the Formatting toolbar. These formats include currency, percent, comma style, or adjusting the number of decimal places Numbers in a worksheet can be formatted by using the Formatting toolbar. These formats include currency, percent, comma style, or adjusting the number of decimal places Selecting a group of two or more cells is known as a range Selecting a group of two or more cells is known as a range A range may or may not be contiguous (adjoining). A range may or may not be contiguous (adjoining).

Change Number Formats and Copy and Move Data In Excel to edit data the feature Cut, Copy, and Paste on the Standard Toolbar can be used In Excel to edit data the feature Cut, Copy, and Paste on the Standard Toolbar can be used To move data drag the data from one cell to another use the four-headed arrow (place the pointer on the border of the cell until the arrow appears) To move data drag the data from one cell to another use the four-headed arrow (place the pointer on the border of the cell until the arrow appears)

Check and Correct Cell Data and Formats The spell checker in Excel is similar to that of Word except that it does not look for grammatical errors The spell checker in Excel is similar to that of Word except that it does not look for grammatical errors To perform a spell check on the entire document first click on cell A1. To perform a spell check on the entire document first click on cell A1. To perform a spell check on a portion first select the cells then run the spell check To perform a spell check on a portion first select the cells then run the spell check The Find and Replace command is similar to word but it can also find and replace specific number formats. The Find and Replace command is similar to word but it can also find and replace specific number formats.