Project Management by Ted Kyle Public Works Leadership Skills

Why Use Project Management Project characteristics

Function or Project Ongoing - Never ends Repetitive Never shuts down Multiple similar products Strive for consistency Begins and end Done only once Operated when done Unique one-of-a-kind product New creative ideas used FunctionProject

The Players City Council Neighborhood Assoc. Other Depts. Little League Stakeholders Project Staff WANTERS DOERS PM Your Boss Other Dept Staff Other Agencies

Getting the Right Start The right project manager Project initiation report

Selecting the Project Manager Skills needed Understand the project fundamentals Know what they are buying Willing to let others decide Able to define roles Able to get the decision made

Project Initiation Use a written project initiation report –Project problem statement –Project goals –Project constraints and opportunities Budget – schedule – function Other needs or partners –Project participants Staff Citizens

The Director’s Role Outline the objectives Monitor progress without interfering Connect the project to the stakeholders Plan ahead –Anticipate road blocks –Hold the contingency plan Money, Resources, or Action

Ability to Change Bid Day Final Design Starts Substantially Complete

Major Check Points At the kick-off meeting After Preliminary – Conceptual design Before advertisement for bid After bids are received During construction At startup At acceptance

Keeping Out of Trouble Change Change notice How change occurs Look to the future

The Law – ORS 279 Local Contract Review Boards Oregon Standard Specifications ORS 279 Rewrite –Alternative Procurement –Negotiated Small Projects

Citizen Involvement on Projects Don’t ask questions if you don’t want the answers. Explain what citizen can and cannot impact. Always get back to them. Always do what you say. Citizens are the boss.

Outlining the Process for Stakeholders Design Predesign Bid Construction JanFebMarAprMayJunJulAugSepOct Decision

Getting Help Why use consultants? –Need knowledge or skills –Staff too busy

How to Hire Consultants Use qualification based selection Why? There is nothing more expensive than cheap engineering!

Success or Failure On time – under budget – it works Are there others? –Minority business utilization –Ability to extend service –Other departments supportive