East Carolina University Department of Human Resources
One Form – completed - all appropriate signatures Job Description -signed ADA Check List -signed Organizational Chart -signed -include new position (Section Four)
Complete all required paperwork Acquire all appropriate department/division signatures (approval) Send to budget for signatures (approval) Paperwork submitted to HR notification sent upon receipt Study completed Notification If new position, advertise with Employment If reclassification, submit an EPAF
Level Change -same as new position/reclassification -salary assessor worksheet Labor Market/Skill Change -salary assessor -career adjustment worksheet Retention -salary assessor -career adjustment worksheet -official offer letter
Contact the appropriate Classification and Compensation Consultant Consultant will advise Submit the appropriate documents for review Notification will be sent regarding approval Submit EPAF
Documentation -In-Range Salary Adjustment form (Broad-banded classes only) Process -Complete all documentation -Obtain appropriate department/division signatures (approval) -Submit to budget for signatures (approval) -Submit to HR for review -Notification sent regarding approval -Submit EPAF
Documentation - Same as documentation required for new position/reclassification Process -Follow same process required for new position Position Number = “I” + Job Class Number Can hire up to 5 people in one position Employee cannot work over 1560 hrs. annually
Documentation - Same as documentation required for new position/reclassification Process -Follow same process required for new position Employee cannot exceed 3 years in the same time-limited position or both employee & position become permanent Only 1 person in each position
Submit Request for Temporary Employment form Analyst reviews and assigns classification Request goes back to employment Employment enters job record in Banner The position number will be “T” + Job Class Number
Make sure that there is not an employee in the position when the action is requested Submit a One Form to Classification and Compensation Budget Office will “Cancel” the budget in Banner – this will “Close” the position in Banner
SPA Positions Only Exempt & Non-Exempt Positions Assignment must be different than current job & be on an infrequent basis Be specific in description of work to be performed Employment sets up job record in Banner
HR’s function is to make sure that person is not an ECU employee Classification and Compensation signs off upon verification Contractual is walked to Materials Management for processing on the same day it is received IRS’S 20 Factors – used to determine if a worker is an independent contractor
Send approved One Form to Classification and Compensation Position # assigned Department notified by of position # Position set up by Information Processing Unit (IPS) Budget office will activate the position in Banner
Send appropriate documents to HR, Assistant Vice Chancellor for EPA Admin. The AVC reviews & requests the position #, if approved. The AVC will notify the department once approved The AVC submits the approved paperwork to C&C C&C submits paperwork to IPS for entry into Banner
If you cannot do an EPAF after a new position has been approved: -check to see that the position has been set up in Banner - you may need to contact your budget representative to make sure that the budget has been attached