AYP Federal Cap and Exceptions ESC Title I/Texas Assessment Conference AYP Presentation TEA Division of Performance Reporting December 11, 2006

AYP Federal Cap and Exceptions Overview 2006 Federal Cap Process AYP Federal Cap Exceptions Preliminary/RCTF Exceptions Other Circumstance Exceptions 2006 AYP State Level Federal Cap

AYP Federal Cap Process Determine the School District Subject Area (Reading or Math) Cap Limit Identify the Students Evaluated Sort students in Priority Order, (page 24 of the 2006 AYP Guide)

AYP Federal Cap Calculation For Each Subject (Reading or Math) Federal Cap Limit = Total Student Participants x 0.03

AYP Federal Cap Students Evaluated School District Grades 3 – 8 and 10 Student taking LDAA or SDAA II and tested below enrolled grade level Proficient students who meet ARD expectations

AYP Federal Cap Sorted in Priority Order Students enrolled full academic year/campus (Campus non-mobile students) LDAA Functional LDAA TEKS based SDAA II 10 grades below enrolled grade level SDAA II 9 grades below enrolled grade level... Descending Percent Correct/score District non-mobile students LDAA Functional... Mobile students

AYP Federal Cap List of Students in Priority Order Available from the TEASE Accountability website thru: Student Data Download Soon as a Student Listing option

8 AYP Federal Cap Exceptions Preliminary Exceptions, based on the number of Residential Care and Treatment Facility (RCTF) students Exceptions Allowable by Appeal for Other Circumstances Preliminary and Appeal Exception process did not cause the state to exceed the 3% cap

9 AYP Preliminary Exceptions Process Determine Eligible School Districts Count the Number of Exceptions Extend the Federal Cap for Exceptions Fill the cap by maintaining the Priority Sort Order

10 AYP Preliminary Exceptions Determine Eligibility Residential Care and Treatment Facility within their district boundaries Registered through TEA RF Tracker

11 AYP Preliminary Exceptions Count Exceptions Based on the Students Evaluated for the Federal Cap Count of Students identified in PEIMS as receiving services in Residential Treatment Facility, Hospital Class, Off-Home Campus PEIMS Instructional Setting Code: 02,

12 AYP Preliminary Exceptions Extend the Cap Total School District Cap limit= Federal 3% cap + Total Exceptions

13 AYP Preliminary Exceptions Fill the Cap Based on the original Priority Sort Order of s tudents by subject Next set of students are allowed to fill the cap limit Students allowed in the cap may or may not be the same students who were counted as exceptions

14 AYP Preliminary Exceptions Extend and Fill the Cap Available from the TEASE Accountability website thru: Student Data Download Soon as a Student Listing option Subtotals on the end of the list indicate the number of Exceptions added

15 AYP Other Circumstances Exceptions Process Determine Eligible School Districts Count the Number of Exceptions Same as Preliminary Process Extend the Federal Cap for Exceptions Fill the cap by maintaining the Priority Sort Order

16 AYP Other Circumstances Exceptions Determine Eligibility Justification listed in AYP Exception Guidelines Community or health programs in district boundaries Special arrangements with surrounding districts to serve students from outside the district Special programs draw families of students with disabilities Quality of the special education program draws families Regional Day School Programs for the Deaf Residential Care and Treatment Facility considered a favorable justification

17 AYP Other Circumstances Exceptions Count Exceptions Based on the Students Evaluated for the Federal Cap Count of Students identified in PEIMS as: Self Contained classroom, Mild/Moderate/Severe disability, Regular Campus, >60% State School – Mentally Retarded Texas School for the Blind Texas School for the Deaf PEIMS Instructional Setting Code: 44, 30, 70, 71

18 AYP Other Circumstances Exceptions Extend and Fill the Cap Extend Total School District Cap limit = Federal 3% cap + Total Exceptions Fill Based on original Priority Sort Order Next set of students fill the cap limit Students allowed in the cap may or may not be the same students who were counted as exceptions

19 AYP Other Circumstances Exceptions Extend and Fill the Cap Available from the TEASE Accountability website thru: Student Data Download Soon as a Student Listing option Subtotals on the end of the list indicate the number of Preliminary (RCTF) Exceptions added Next set of students by Priority Sort Order Fill the cap

AYP State Level Federal Cap AYP 3% Federal Cap Some district exceeded the cap, some did not Approximately 4,500 Student slots available Preliminary Exceptions Less than 1,000 slots used Other Circumstances Exceptions Less than 900 slots used Total Exception Slots available: Approximately 2,500

21 Additional Resources 2006 AYP User Guide TEASE Accountability website: AYP Information Packet AYP Exceptions Guidelines Federal Regulation on ( rule/2003-4/120903a.pdf) AYP Public Webpage (

22 General Information the Division of Performance Reporting at Phone the Division of Performance Reporting at (512)