Patient Tracking OASIS-C Contact: Cindy Skogen, RN (OEC) 651-201-3818, or health.oasis@state.mn.us for questions. Source: Center for Medicare and Medicaid Services The items in this section can be included on a separate Patient Tracking Sheet, if the agency chooses. These are typically items that don’t change very often. If the items are pulled from the comprehensive assessment and included on a separate Patient Tracking Sheet, the clinician will need to remember to go back to the tracking sheet and update when needed. Example, at each ROC, the M0032 date will need to be updated.

M0010 CMS Certification Number __ __ __ __ __ __ Agency’s CMS Certification Number If not Medicare-certified – leave blank This is NOT the provider’s NPI number Preprinting on clinical documentation allowed and recommended

M0014 Branch State (M0014) Branch State __ __ State where the agency branch office is located Leave blank if: Agency has no branches or if you are the parent agency

M0016 Branch ID Number (M0016) Branch I D Number __ __ __ __ __ __ __ __ __ __ Branch ID code, as assigned by CMS No branches, enter "N" followed by 9 blank spaces. A parent HHA that has branches, enter "P" followed by 9 blank spaces. Preprinting this number on clinical documentation is allowed and recommended. If ID code listed in M0016, then M0014 cannot be blank

M0018 National Provider Identifier (M0018) National Provider Identifier (N P I) for the attending physician who has signed the plan of care __ __ __ __ __ __ __ __ __ __ ⃞ UK – Unknown or Not Available National Provider Identifier (NPI) for the physician who will sign the POC Replaces UPIN of "Primary Referring Physician ID"

M0020 Patient ID Number (M0020) Patient I D Number __ __ __ __ __ __ __ __ __ __ __ __ __ Agency-specific patient ID used for agency recordkeeping for this episode of care May stay the same from one admission to the next May change with each admission Should remain constant throughout a single episode of care, e.g. SOC – DC Leave spaces at the end blank

M0030 Start of Care Date (M0030) Start of Care Date: __ __ /__ __ /__ __ __ __ month / day / year Date the first reimbursable service delivered If HHA policy/practice is for RN to perform SOC assessments in therapy only cases The RN assessment must be same day or within 5 days after the therapy provides billable service Used as part of the PPS logic. Also used for Quality Measures.

M0032 ROC Date (M0032) Resumption of Care Date: __ __ /__ __ /__ __ __ __ month / day / year ⃞ NA – Not Applicable Resumption of Care Date (ROC) Date of first visit following an inpatient stay by patient currently on service ROC date must be updated on Patient Tracking Sheet (PTS) for each ROC

M0032 NA at SOC The most recent ROC should be entered HHAs who always DC patients when admitted to inpatient facility will not have a ROC date CMS Q & A October 2010 Question 2: New text in the Medicare Claims Processing Manual, CMS Publication 100-4, Chapter 10, reads, “A beneficiary does not have to be discharged from home care because of an inpatient admission. If an agency chooses not to discharge and the patient returns to the agency in the same 60-day period, the same episode continues. However, if an agency chooses to discharge, based on an expectation that the beneficiary will not return, the agency should recognize that if the beneficiary does return to them in the same 60-day period, the discharge is not recognized for Medicare payment purposes. All the home health services provided in the complete 60-day episode, both before and after the inpatient stay, should be billed on one claim." Does this mean that providers should never do an RFA7 (Transfer with discharge)? CMS OCCB Q&As – October 2010 (www.oasiscertificate.org) Page 2 of 6   Answer 2: When a patient is transferred to the inpatient facility, it should be assessed if the agency anticipates the patient will be returning to service or not. If the HHA plans on the patient returning after their inpatient stay, the RFA6 should be completed. There will be times when the RFA7 is necessary to use, but only when the HHA does NOT anticipate the patient will be returning to care. There are several reasons why the RFA7 may be used, including these examples: the patient needs a higher level of care and no longer appropriate for home health care, the patient’s family plans on moving the patient out of the service area, or the patient is no longer appropriate for the home health benefit. The Claims Processing Manual clarified this issue in July 2010, and directs providers to not discharge a patient when goals are not met at the time of a transfer. If a provider does discharge and readmit within the same payment 60-day episode, a Partial Episodic Payment (PEP) adjustment will be automatically made.

M0040 Patient Name __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ (First) (M I) __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ (Last) (Suffix) Enter name exactly as it appears on Medicare or other insurance card Patient’s legal name Sequence of the names may be reordered Update PTS if change occurs during episode

M0050 Patient State of Residence __ __ Where the patient is CURRENTLY residing while receiving home care Even if not usual or legal residence Update PTS if change occurs during episode

M0060 Patient Zip Code (M0060) Patient Zip Code __ __ __ __ __ __ __ __ __ Zip code for address where patient is receiving home care CURRENT residence, even if not usual or legal residence Used on Home Health Compare to determine where HHA provided service Emphasize how important accuracy is to quality reporting on Home Health Compare.

M0063 Medicare Number (M0063) Medicare Number: __ __ __ __ __ __ __ __ __ (including suffix) ⃞ NA – No Medicare For Medicare (MC) patients only Use RRB number for railroad retirement program Enter claim number from MC card May or may not be Social Security number No MC, mark “NA-No Medicare”

M0063 Medicare Number If MC HMO, another MC Advantage plan or MC Part C Enter MC number if available If not available, mark “NA-No Medicare” Do NOT enter the HMO ID number Leave spaces at the end blank

M0064 Social Security Number __ __ __ - __ __ - __ __ __ __ ⃞ UK – Unknown or Not Available Include all nine numbers Mark “UK” if unknown or not available Information cannot be obtained Patient refused to provide information

M0065 Medicaid Number (M0065) Medicaid Number __ __ __ __ __ __ __ __ __ __ __ __ __ __ ⃞ NA – No Medicaid Specifies the patient’s Medicaid (MA) # No MA coverage or MA coverage pending, mark “NA - No Medicaid.” If patient has MA, complete item whether or not MA is reimbursement source for the home care episode. Number assigned by individual state Found on the patient's Medicaid card

M0066 Birth Date (M0066) Birth Date: __ __ /__ __ /__ __ __ __ month / day / year Month, day, and four digits for the year E.g., May 4, 1930 = 05/04/1930 Item necessary for computation of quality outcomes

M0069 Gender (M0069) Gender: ⃞ 1 - Male ⃞ 2 - Female The easiest OASIS M item 1 - Male 2 - Female

M0140 ⃞ 1 - American Indian or Alaska Native (M0140) Race/Ethnicity: (Mark all that apply.) ⃞ 1 - American Indian or Alaska Native ⃞ 2 - Asian ⃞ 3 - Black or African-American ⃞ 4 - Hispanic or Latino ⃞ 5 - Native Hawaiian or Pacific Islander ⃞ 6 - White Instructional Guidance Instructions to Class

M0140 Race/Ethnicity Specifies groups or population to which the patient is affiliated As identified by the patient or caregiver (CG) Used for tracking disparities If the patient does not self-identify Referral information Hospital or physician office clinical record Observation

M0140 Race/Ethnicity (cont.) Response 1: American Indian or Alaska Native. Origins in any of the original peoples of North, South America & Central America Maintains tribal affiliation or community attachment.

M0140 Race/Ethnicity (cont.) Response 2: Asian. Origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent Examples: Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

M0140 Race/Ethnicity (cont.) Response 3: Black or African American Origins in any of the black racial groups of Africa. Terms such as “Haitian”, “Negro”, “Black” or “African American”

M0140 Race/Ethnicity (cont.) Response 4: Hispanic or Latino. Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. "Spanish origin," can be used in addition to "Hispanic or Latino."

M0140 Race/Ethnicity (cont.) Response 5: Native Hawaiian or Other Pacific Islander. Origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands Response 6: White. Origins in any of the original peoples of Europe, the Middle East, or North Africa.

M0150* (M0150) Current Payment Sources for Home Care: (Mark all that apply.) ⃞ 0 - None; no charge for current services ⃞ 1 - Medicare (traditional fee-for-service) ⃞ 2 - Medicare (HMO/managed care/Advantage plan) ⃞ 3 - Medicaid (traditional fee-for-service) ⃞ 4 - Medicaid (HMO/managed care) ⃞ 5 - Workers' compensation ⃞ 6 - Title programs (e.g., Title III, V, or XX) ⃞ 7 - Other government (e.g., TriCare, VA, etc.) ⃞ 8 - Private insurance ⃞ 9 - Private HMO/managed care ⃞ 10 - Self-pay ⃞ 11 - Other (specify) _____________________ ⃞ UK - Unknown *If responses 1, 2, 3, and/or 4 are checked, Medicare certified HHAs must complete and transmit OASIS per CoP requirements Instructional Guidance Instructions to Class

M0150 Current Payment Sources Limited to identifying payers to which any services provided during this home care episode and included on the plan of care will be billed by your home care agency Must be accurate Assessments for MC and MA patients are handled differently than for other payers Emphasize this reports just payers to which any services provided during this home care episode and included on the plan of care will be billed by your home care agency - Not every payer they have

M0150 Current Payment Sources Mark all current pay sources Primary or secondary Exclude “pending” pay sources Multiple payers reimbursing for care Include all sources, e.g., MC, MA, private insurance, self-pay If one or more payment sources Include known, NOT uncertain ones

M0150 Current Payment Sources Do not consider any equipment, medications, or supplies being paid for by the patient, in part or in full Response 2 - MC HMO, another MC Advantage Plan, or MC Part C. Response 3 - MA waiver or home and community-based waiver (HCBS) program.

M0150 Current Payment Sources Response 6 – Title programs Title III – State Agency on Agency grants Title V – State programs for maternal and child health Title XX – State program for homemaking, chore service, home mgmt, or aide services

M0150 Current Payment Sources Response 7 – Tri-Care program Replaced CHAMPUS Response 10 – Patient is paying for all or part of the care e.g., copayments

Items to be Used at Specific Time Points The following slides detail which items are required at each time point.

Items to be Used at Specific Time Points (cont.) Start of Care Start of care—further visits planned M0010-M0030, M0040- M0150, M1000-M1036, M1100-M1242, M1300-M1302, M1306, M1308-M1324, M1330-M1350, M1400, M1410, M1600-M1730, M1740-M1910, M2000, M2002, M2010, M2020-M2250 Resumption of Care Resumption of care (after inpatient stay) M0032, M0080-M0110, M1000-M1036, M1100-M1242, M1300-M1302, M1306, M1308-M1324, M1330-M1350, M1400, M1410, M1600-M1730, M1740-M1910, M2000, M2002, M2010, M2020-M2250 Follow-Up Recertification (follow-up) assessment Other follow-up assessment M0080-M0100, M0110, M1020-M1030, M1200, M1242, M1306, M1308, M1322-M1324, M1330-M1350, M1400, M1610, M1620, M1630, M1810-M1860, M2030, M2200

Items to be Used at Specific Time Points (cont.) Transfer to an Inpatient Facility Transferred to an inpatient facility patient not discharged from an agency Transferred to an inpatient facility — patient discharged from agency M0080-M0100, M1040-M1055, M1500, M1510, M2004, M2015, M2300-M2410, M2430-M2440, M0903, M0906 Discharge from Agency -- Not to an Inpatient Facility Death at home Discharge from agency M0080-M0100, M0903, M0906 M0080-M0100, M1040-M1055, M1230, M1242, M1306-M1350, M1400-M1620, M1700-M1720, M1740, M1745, M1800-M1890, M2004, M2015-M2030, M2100-M2110, M2300-M2420, M0903, M0906

Questions??? E-mail: health.oasis@state.mn.us Cindy Skogen, RN; Oasis Education Coordinator 651-201-3818