Procurement Card Procurement Card Overview New Principal Training FY2016

Procurement Card Overview The Bank of America procurement card is issued in the name of a Cobb County School District employee with the direct responsibility for the control and usage of the card under the principal or department director. Monthly limit - $5,000 Transaction limit - $2,000 Procurement cards should be kept in a secured location. Pre-approval should be obtained by school principal before use by school staff. This includes all procurement cards issued to school personnel

Procurement Card Overview The transaction limit or monthly limit may be temporarily increased upon request by ing Peggy McClure-Greenough. She will request: Last 4 digits of the card Amount of the increase Current available balance “plus” purchase amount Reason for the purchase Date transaction to take place

Unauthorized Purchases Personal purchases, money orders, or cash withdrawals Gift Cards (including ITune gift cards) – when paid by county allotment funds. Gift cards are only allowable on the procurement card using local school activity funds (hospitality, staff recognition, etc.) for the purchase of a gift Employee travel expenses Refer to Travel Procedures on the Financial Services University Travel with students is allowed –considered Field Trip

Unauthorized Purchases Sales Tax Tagable Property– refer to Property Control Users Guide on Financial Services University for description of tagable property No SPLOST funds purchases. Items on the CCSD Procurement Services Contract List for Purchases – only exceptions are those that are specifically listed as “Pcard approved” The purchase of any type of service.

Lost or Stolen card Call Bank of America – and contact both Dale Waldron, , and Request a Procurement Card Complete form FS-410 and send to Dale Waldron in Procurement Services, Address change or card cancellation Dale Waldron in Procurement Services,