State Home Construction Grant Program 2014 Grant FundingGrant Program Timeline Grant Application and Award Update

Grant Funding Plan Funding (000s) Start of Year Carryover$27,874 Appropriation $85,000 Operating Plan$112,874 Safety & Security Projects (#1-16)$18,508 Construction & Replacement (#17-20) $59,541 Award, Increases and Contingency$34,825 FY13 Conditional Awards (32) $56,216

DRAFT/PRE-DECISIONAL VA Grant Program Timeline Initial Applications Due May Dec – April 2014 State Funding Certs Due June July – August Final Grants Due Request Conditional Awards 3 Grant Award & Obligation Sept – Jan 2015 State Funding Certifications due August 1 st Process Final and Conditional Grant Awards (60 days) Conditional Awards signed Aug – Sept (start 180 days ) Funding Letters issued Dec 2013 Initial applications due April 15th USE NEW FORMS 32 Conditional Grants - submit final application during February & March FY15 Priority List & Funding Letters Final Grant Applications due June 15th Project bids and final budget are VA approved States Submit MOA and Budget Narrative Request for 2014 Conditional Grant Award due May 1 st Complete 35% drawings, environmental & historical assessments by June 15th

DRAFT/PRE-DECISIONAL VA Grant Program Timeline Initial Applications Due May Dec – April 2014 Request for 2014 Conditional Grant Award due May 1st Complete 35% drawings, historical & environmental assessments by June 15th State Funding Certs Due June July – August Final Grants Due Request Conditional Awards 4 Grant Award & Obligation Sept – Jan 2015 State Funding Certifications due August 1 st Process Final and Conditional Grant Awards (60 days) Conditional Awards signed Aug – Sept (start 180 days ) Funding Letters issued Dec 2013 Initial applications due April 15th USE NEW FORMS 32 Conditional Grants - submit final application during February & March FY15 Priority List & Funding Letters Final Grant Applications due June 15th Project bids and final budget are VA approved States Submit MOA and Budget Narrative

DRAFT/PRE-DECISIONAL VA Grant Program Timeline Initial Applications Due May Dec – April 2014 State Funding Certs Due June July – August Final Grants Due Request Conditional Awards 5 Grant Award & Obligation Sept – Jan 2015 State Funding Certifications due August 1 st Process Final and Conditional Grant Awards (60 days) Conditional Awards signed Aug – Sept (start 180 days ) Funding Letters issued Dec 2013 Initial applications due April 15th USE NEW FORMS 32 Conditional Grants - submit final application during February & March FY15 Priority List & Funding Letters Final Grant Applications due June 15th Project bids and final budget are VA approved States submit MOA and budget narrative Request for 2014 Conditional Grant Award due May 1 st Complete 35% drawings, environmental & historical assessments by June 15th

DRAFT/PRE-DECISIONAL VA Grant Program Timeline Initial Applications Due May Dec – April 2014 State Funding Certs Due June July – August Final Grants Due Request Conditional Awards 6 Grant Award & Obligation Sept – Jan 2015 State Funding Certifications due August 1 st Process Final & Conditional Grant Awards (60 days) Conditional Awards signed Aug – Sept (start 180 days) Funding Letters issued Dec 2013 Initial applications due April 15th USE NEW FORMS 32 Conditional Grants - submit final application during February & March FY15 Priority List & Funding Letters Final Grant Applications due June 15th Project bids and final budget are VA approved States Submit MOA and Budget Narrative Request for 2014 Conditional Grant Award due May 1 st Complete 35% drawings, environmental & historical assessments by June 15th

DRAFT/PRE-DECISIONAL VA Grant Program Timeline Initial Applications Due May Dec – April 2014 State Funding Certs Due June July – August Final Grants Due Request Conditional Awards 7 Grant Award & Obligation Sept – Jan 2015 State Funding Certifications due August 1 st Process Final and Conditional Grant Awards (60 days) Conditional Awards signed Aug – Sept (start 180 days ) Funding Letters issued Dec 2013 Initial applications due April 15th USE NEW FORMS 32 Conditional Grants - submit final application during February & March FY15 Priority List & Funding Letters Final Grant Applications due June 15th Project bids and final budget are VA approved States Submit MOA and Budget Narrative Request for 2014 Conditional Grant Award due May 1 st Complete 35% drawings, environmental & historical assessments by June 15th

DRAFT/PRE-DECISIONAL Section A to be completed by April 15 th Use New Forms Enter “0388” into Form Search box VA Form application checklist ( ) Renovations: A1 – 7 (no bed# change) Bed Construction/ Replacement: A1 – 13 See VA Form (needs assessment) 8 Grant Program Update – Initial Applications

DRAFT/PRE-DECISIONAL Submit 424, 424C, 424D & Project Description in Grants.gov (minimum). remaining docs to SHCGP by April 15th. Do not resubmit docs in grants.gov. Project Description (A1) includes: Project start and end date (status). Completed projects not eligible for grant award. Identify all project work tasks with % cost for correct project ranking (1.1.A, 1.4.C; 1.4.D, etc.) 9 Grant Program Update – Initial Applications

DRAFT/PRE-DECISIONAL Safety/Security Projects receive FY funding (1.1.A H). Mitigate, replace & repair within SVH Safety sub groups include : Building construction: adding/replacing building utility systems or features 1.1.B Security : camera, fencing, door systems… 1.1.E Other : generators, resident lifts, nurse call… 1.1.H 10 Grant Program Update – Safety Projects

DRAFT/PRE-DECISIONAL All safety applications should have state matching funds. Safety projects can include multiple state homes. Project requires safety citation or VAMC assessment. Contact us to review before grants.gov submittal. Safety work must be the major cost of the application. Safety work >$400,000 are a single safety project. Safety work <$400,000 can be combined with other renovation work (1.4.C to 1.4.F) to meet the minimum total project cost. 11 Grant Program Update – Safety Projects

DRAFT/PRE-DECISIONAL Acceptable: 1.1.H ($500K) Safety: 1.1.H Nurse call $250K Safety: 1.1.F Fire Alarm$100K Window replacement 1.4.D$150K Not Acceptable: 1.4.D ($1100K) Safety: 1.1.F Detection $350K Roof replacement 1.4.D$750K 12 Grant Program Update – Safety Projects

DRAFT/PRE-DECISIONAL Application date used to rank projects (grants.gov). VA grant approval date used for 65% matching funds. VA does not authorize/approve construction starts. All approved costs are 65% eligible after VA approval. Submit updates, drawings, bids to VA for review if the state decides to proceed with project before grant award. 13 Grant Program Update – Construction Starts

DRAFT/PRE-DECISIONAL $78M in grant payments for FY2013; FYTD = $44.5M Identified 79 grants for closeout or lagging requests. Closed 46 grants with final payment 1Q14 (Nov-Feb). Currently making payments on 73 grants. Increase to >100 grants by Clear all payment requests each Friday. 14 Grant Program Update – Payments & Close out