Archival information system ARHiNET Croatian national archival information system Vlatka Lemić Croatian State Archives, Croatia

Archival information system Establishment of the unique system based on international standards Providing efficient and user oriented system of collecting, processing and presenting archival material Inclusion of all important elements of archival records management and management of business processes in the archival institutions into one comprehensive system Facilitating work of archival professionals Standardizing and assuring quality of services and products provided by archives Ensuring preservation and presentation of data by using information-communication technologies Introducing new technologies and technological solutions in the archival institutions OBJECTIVES

Archival information system ARHiNET is a network information system for describing, processing and managing archival records It is installed on a central network server, accessible via the Internet from any point in the world ARHiNET enables users not only to search and browse data using the Internet, but also to access all program functions for processing, describing and managing archives ARHiNET is a complete solution for the work of the archives, since it supports not only processing of archival materials, but also keeping registers and managing use and digitization of archives and performing other tasks related to managing archival records It enables the integration of data and services of the archives and offers the users access to all data about registered archival material, their holders and creators in one place IDEA

Archival information system ARHiNET is created on modular basis which enables the design and implementation of particular modules as separate projects in a relatively short period of time and their continuous integration into the unique information system. Advantages of such solution are the creation of an integrated base and a unique system of data protection with minimal costs. ARHiNET system structure comprises of two parts: the open one is intended for the external users who want to search database and catalogues and use other offered services, and the protected part, intended for the employees in the archives and other institutions, in which all professional-business processes that define processing and management of archival material are taking place. The program solution consists of several databases organized according to the logic of records type and user type/roles that define access to particular records. CONCEPT

Archival information system ARHiNET STRUCTURE

Archival information system Security and authorization General functionalities Description and processing of archives Archival documentation Creators and holders of archival material Preservation of archives Digital contents Training Standardization Searching and browsing data MODULES AND FUNCTIONALITIES

Archival information system INTEGRATION OF DATA AND SERVICES IN ARCHIVES

Archival information system about 700 registered users from more than 150 institutions National Register of archival fonds and collections more than half a million units of data have been described in ARHiNET so far: information on fonds and collections, other archival units (series, files and items), creators and records creators and owners, more than finding aids and bibliographical units on archival holdings ARHiNET contains digital images of the most significant and most often used documents management of digitized archives files and documentation on creators and holders of archival material REALISATION

Archival information system ARHiNET SYSTEM SUPORT

Archival information system Procedure of making digital master copies

Archival information system Procedure of creation of the watermark

Archival information system Procedure of creation of the unique identifier mark

Archival information system Connection of archival unit’s descriptions with digital copies

Archival information system XML scheme for connection of archival unit’s descriptions with digital copies

Archival information system REGISTRATION ON THE ARHiNET

Archival information system USER’S ADMINISTRATION

Archival information system DESCRIPTION OF ARCHIVAL UNITS

Archival information system LIST OF RECORD HOLDERS

Archival information system LIST OF ARCHIVAL MATERIAL

Archival information system ACCESSION LISTS

Archival information system FILE OF RECORD HOLDER

Archival information system REGISTER BOOKS

Archival information system ARHiNET PUBLIC

Archival information system ARHiNET DIGITAL MATERIAL

Archival information system Standardization and raising quality of archival services Facilitated access, integration and exchange of data Using accessible and tested technologies Modularity, scalability and simple upgrading Simple and quick customization of structure and content Possibility of integration with other program solutions Assured expert assistance and user education Continuous maintaining and upgrading of the program solution Simple use ADVANTAGES OF ARHiNET