All-Hazard Emergency Planning for Colleges and Universities Sponsored by The Illinois Terrorism Task Force Illinois Campus Security Task Force

Goals Provide attendees with practical, accurate and timely information regarding Emergency Management Planning. Demonstrate the linkage between effective Emergency Management planning and learning. Motivate attendees to review and revise their existing Emergency Operations Plans to be consistent with “best practices.”

Course Objectives Recognize that emergency planning for campuses is community-based and continuing Identify potential members of campus planning team Identify types of hazards that present the highest risk for campuses and their potential damage (risk assessment)

Course Objectives (continued) Assemble a planning team. Develop or revise a campus all-hazard emergency operations plan (EOP). Develop and implement a strategy for training and testing the plan. Revise the EOP based on lessons learned from exercises and/or actual emergencies.

What Should Colleges and Universities Do? “Develop or update a campus Emergency Operations Plan that addresses all four phases of emergency planning and takes an all-hazards approach” Colleges and universities should develop an Emergency Operations Plan if they do not already have one. Existing campus plans need to be reviewed annually in collaboration with local community emergency managers and first responder agencies. Campus EOP’s should reflect a comprehensive all-hazards approach and be integrated into the overall local community EOP.

Phases of Emergency Management Prevention/Mitigation Preparedness Emergency management is an organized process by which colleges and universities: Prevent incidents from occurring Mitigate risks by taking action to reduce hazards Prepare for hazards that cannot be mitigated Respond to emergencies that occur Recover from emergencies to restore the campus and community to its pre-emergency condition Recovery Response US Dept of Education, ERCM Technical Assistance Center

An Emergency Management Plan That: Is developed collaboratively with community partners Is based upon sound data and information [risk, vulnerability, consequence] Is tailored to conditions of individual campuses, facilities and offices Is exercised on a regular basis

A Campus Emergency Management Plan That: Addresses “special needs” students Addresses “Emerging Issues” such as Pandemic Flu Is continually reviewed and updated. Includes command structure coordinated with first responders and aligns with the National Incident Management System (NIMS)

NIMS Components & ICS Preparedness Communications and Information Management Incident Command System Resource Management Multiagency Coordination Systems Command and Management Ongoing Management and Maintenance Public Information Additional Information: www.fema.gov/emergency/nims

All Illinois State Supported Colleges and Universities are required to be National Incident Management System Compliant

State & Federal NIMS Mandates All state colleges and universities are required to adopt NIMS and use the Incident Command System/Unified Command to manage emergencies (Governor’s Executive Order # 12, 2004) NIMS requires all levels of government to: Prepare for and use the Incident Command System (ICS) model for all domestic incidents Adopt ICS as a condition for federal preparedness funding and other grants

NIMS & ICS Mandates (continued) Hazardous Materials Incidents Superfund Amendments and Reauthorization Act (SARA) – 1986 Occupational Safety and Health Administration (OSHA) Rule 1910.120 (q)(3)(i) requires all institutions and employers having hazardous materials to use ICS at incidents

Incident Command and Control Identify WHO will be involved in the campus emergency response. Recruit and form a Campus Emergency Management Team based on the Incident Command System Model. Establish a campus Emergency Operations Center and assign responsibilities.

Emergency Communications: Key Messages Determine the current state of local emergency communications equipment and training—make recommendations for improvement Develop and maintain a written Emergency Communications Plan that is consistent with NIMS/ICS requirements (FEMA document 501-5) Develop and improve communication skills and networks Consider multi-modal systems including high tech and low tech Colleges should conducCampus emergency communications systems must have multiple means of sharing information (Virginia Tech Panel, recommendation II-6) IACLEA Strengthening Communications Between Campus Public Safety and Federal State & Local Emergency Responders 10/06

All-Hazard Campus Emergency Communications System Key Requirements of Alert System: Alert as many people as quickly as possible in normal conditions Alert as many people as quickly as possible without power and phone service Constantly deliver alerts to specific groups of people in different locations Ability to serve disabled and special needs persons on campus In an emergency, immediate messages must be sent to the campus community that provide clear information on the nature of the emergency and actions to take. (Virginia Tech Pane, recommendation II-7) Study and Demonstration of Emergency Communications Systems for Florida University and Community Colleges 2/06

Recovery: Four Key Components Physical/structural repair Disaster recovery Restoration of academic learning Psychological / emotional recovery Physical recovery has a direct impact on the finances of the college or university. Is he campus safe? Can buildings be inhabited? What contingency plans agreements or contracts are in place to host classes at alternate facilities? Whenever possible develop MOU’s with local mental health partners or other higher education institutions to help you structure your mental health support.

What’s Next?