Classified Employees Tier 1 ~Vacation and Sick Leave Davis School District Benefits Orientation

 If you were hired into a retirement eligible position at any Utah Retirement Systems (URS) employer anytime before July 1, 2011 you are on Tier 1.  If you were newly hired into a retirement eligible position on or after July 1, 2011 your are on Tier 2 and will want to view that presentation. Welcome Classified Employees – Tier 1

 Please Note: Effective July 1, 2013 Classified Employees must be working a minimum of 30 hours per week to qualify for Retirement and/or Leave Benefits – unless they qualify for “grandfathering protection” based on previous eligibility (see Utah H.B. 255 and the Davis Classified Agreement for more information).  If you are working in a 12 month position ( 257 days) authorized for 30+ hours per week, view this presentation.  If you were in a position authorized to work between 20 and 29 hours per week prior to July 1, 2013 and remain in that position you will remain eligible for benefits under “grandfathering protection” and will want to view the “ Classified Tier 1 PLA ” PowerPoint presentation.  If you are working in a less-than-12-month position (less than 257 days per year) and are authorized for 30+ hours per week, please see the “ Classified Tier 1 PLA and Sick ” PowerPoint presentation. If you are still unsure which presentation you should view, please call Payroll at Utah House Bill 255

 The members of the Payroll Department are always happy to answer your questions. Feel free to call us anytime at (801)  This orientation will cover your Leave, Retirement Benefits, Flexible Spending, etc. The Human Resources/Insurance Department will notify you of Insurance coverage options and benefits.  Everything covered in this orientation is current policy. Things can (and do) change all the time. Make sure you stay informed about District and State policy updates that might affect you. Before We Begin

 Employees working in a position authorized for 6 or more hours per day and 12 months (257 days) are eligible for Vacation Leave.  After 6 months of service new employees will receive their regular Vacation allowance, which is accrued from their date of hire.  Employees who terminate within the 6 months are not entitled to any “Vacation” accrual.  A maximum of 30 days can be carried over to the next fiscal year. Any hours in excess of 30 days must be used no later than the last leave reporting day in October (October 15 th ) each year. Vacation Leave

Years of Continuous Employment (as of July 1 st each year) Total Vacation Days Beginning 1-5 years10 days Beginning 6-10 years12 days Beginning 11 th year13 days Beginning 12 th year14 days Beginning 13 th year15 days Beginning 14 th year16 days Beginning 15 th year21 days Please Note: If you don’t work a full contract your first year of employment, your leave will be prorated and that year will not count as a full year for leave accrual purposes. Vacation (cont.)

First 3 years Beginning with the 4 th FULL year 9 month7 days10 days 10 month8 days11 days 11 month9 days12 days 12 month10 days13 days Sick Leave  Sick Leave balances carry over from year to year. There is no maximum.  Leave accrual begins on July 1 st every year and continues each month until all leave for the year has been accrued. *If you don’t work a full contract your first year of employment, your leave will be prorated and that year will not count as a full year for leave accrual purposes. (Sick leave eligibility is based on a single position, not a combination of positions.) Employees must be working in a position authorized for 6 or more hours per day to be eligible for Sick Leave.

 Request a leave of absence from Human Resources in writing if you will miss more than 10 consecutive contract days.  Catastrophic Sick Leave Bank:  Enroll during Open Enrollment  Employees who wish to participate must donate 1 day of Sick Leave every contribution year (whenever the Sick Leave Bank is low).  Employees who would like to start participating during a non-contribution year must donate 1 day of Sick Leave to initiate eligibility  Only participating employees will be eligible to request Catastrophic Sick Leave from the Sick Leave Bank for a catastrophic event (after all Sick Leave and Vacation Leave has been used).  All requests for Catastrophic Leave must be submitted to Human Resources in writing For more information, see the Davis Educators’ Agreement Extended Leave

 Advanced Leave Requests  Sick Leave – Employees can request an advance of up to 5 days in any 3 year period  Family Medical Leave Act (FMLA)  Employees can request a leave of absence of up to 12 calendar weeks (in a 12 month period  Protects your job during your absence  The District will continue to pay its portion of your Insurance (if applicable)  Must have worked continuously for the District for at least 12 months For more information, see the Davis Educators’ Agreement Extended Leave (cont.)

Flexible Spending Account  Set aside pre-tax dollars to pay for qualifying medical/dental and daycare expenses not covered by Insurance.  Benefits:  It’s an automatic Payroll deduction  Reimbursement Claims can be submitted anytime  You have full access to your annual healthcare contribution anytime  The NBS “Flex Card” (optional) works just like a credit card!  Have immediate access to your Flex funds without submitting claims There is an $18 charge for the card per tax year  If you have questions about Flexible Spending, please call Elizabeth in Payroll at (801) National Benefit Services or

What you need to know:  As a NEW HIRE you can enroll in Flexible Spending for this year within 30 days of your hire date, which is your first contract day. If you would like to enroll in Flex for next year you will need to enroll during Insurance Open Enrollment, which is usually in November.  You have to re-enroll in the Flexible Spending plan every year during Open Enrollment  Flex is based on the tax year (January 1 st to December 31 st )*  There is a “Grace Period” that allows participants to incur additional expenses until March 15 th of the next tax year if necessary.*  Keep your receipts, even if you are using the “Flex Card”.  All funds need to be claimed through NBS by the last BUSINESS day in March of the next tax year.*  Don’t overestimate your expenses:  Use It or Lose It: If you don’t claim the money you have contributed by the deadline … you WILL lose it.*  Contribution amounts cannot be adjusted unless you have a qualifying change of status. *These deadlines may be different if you resign or retire in a year when you are enrolled in Flexible Spending. Please contact Elizabeth in Payroll at (801) if you have any questions.

Utah Educational Savings Plan – Utah’s 529 College Savings Plan College is hard, but saving for it doesn’t have to be.  UESP makes it a cinch to start saving for college.  Does not require a minimum deposit or balance  Stretch your educational dollars AND receive some wonderful tax incentives  Get more information or open an account online at or call UESP at Investments in UESP are not guaranteed.

Retirement Benefits: Tier 1 Pension  The District fully funds your retirement benefit (pension)  As long as you are eligible for retirement benefits (working 30+ hours per week) you are eligible for this benefit … at NO COST TO YOU!  You are fully vested after 4 years of eligible employment 401(k)  The District will contribute 1.5% of your salary to your 401(k) each month as long as you are eligible for retirement benefits  You can also contribute to your 401(k) but you are not required to

How Much Will My Pension Pay? Pension Benefit Calculation Number of Eligible Years of Service X 2% X Average Salary (average of 3 highest years salary) = Basic Annual Benefit /12 = Basic Monthly BenefitExample 30 Years X 2% (=60%) X $40,000 (average of 3 highest years salary) = $24,000/year /12 = $2,000/month

When Can I Retire?  Your pension eligibility depends on your age and years of service. Here are the minimum qualifications:  65 with at least 4 years of service  62 with at least 10 years of service*  60 with at least 20 years of service*  Any age with at least 25 years of service*  Any age with at least 30 years of service *There is an early age reduction if you retire under age 65 with fewer than 30 years of service Early Age Reduction If you have fewer than 30 years of service and retire before age 65, your benefit is reduced. You’ll get 3% less for every year between age 60 and 65 and 7% less per year for every year below age 60.

401(k) Options You can choose where and how your 401(k) money is invested PLEASE NOTE: If you have already received a paycheck, Educators Mutual will not be an option until next year (JANUARY). If you would like to make a change at that time, please notify the Payroll Department no later than JANUARY 15 th. All URS 401(k) contributions will be invested in the Medium Horizon Fund unless otherwise specified.

 401(k)  457  403(b) – Annuities  Traditional IRA  Roth IRA You can contribute to none, one or more. The choice is yours. Employee Contributions (Voluntary)

 Consider your tax bracket before and after retirement:  Pre-tax Deductions  Lower your taxable income now 401(k) (b) Traditional IRA  Post-tax Deductions  Pay your taxes now Roth IRA (Tax free growth) Which Investment Plan Should I Choose?

For a complete listing of the Annuity companies and representatives that are authorized to provide 403(b)’s and other investment options to Davis School District employees, please contact the Payroll Department at Authorized Annuity Companies

If you have questions about the URS website or online enrollment, call

Your Account Number will be included with your URS Enrollment Packet, which URS will mail to your home.

Call Payroll: (801) Questions?  Personal Leave and Sick Leave  Twyla: (801)  Extended Leave and Catastrophic Leave  Marilyn: (801)  Flexible Spending  Elizabeth: (801)  Retirement and 401(k)  Holly: (801)  Cindy: (801)

Thank You! If you would like step-by-step instructions for accessing MyDSD Payroll Management (where you can enter your Direct Deposit and W-4 information, make changes to Payroll and Personal Profile information, and view/print your pay stubs and W-2’s), please see the MyDSD Payroll Management Orientation.