June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. Project Management... a step in the right direction!

June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. WHAT IS PROJECT MANAGEMENT? The application of knowledge, skills, and tools & techniques project activities. The Goals: Select the “right” projects!! Deliver projects on time and on budget!

June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. WHAT IS A PROJECT? PMBOK definition “A temporary endeavour undertaken to create a unique product or service” PMBOK 2004 Specific work assignment outside the routine operations Has a beginning and an end Has established goals, objectives and deliverables Has defined constraints: scope quality time cost

June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. WHY DO PROJECTS FAIL? Project should not have been started! No business case Pet project Scope Definition Unclear conflicting goals among stakeholders proper scope identification not carried out unrealistic in the first place

June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. WHY DO PROJECTS FAIL? Planning Planning phase of the project skipped all together or a cursory job completed! This spells disaster!! “ we don’t have time to do it right in the first place but we have time to do it over again!!!”

June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. THE BUSINESS CHALLENGE The urgent is completed, at the expense of the important! Inflation of projects Unstructured determination of priorities Insufficient capacity Need for co- ordination with external support Staff assigned to multiple projects Low success rate Inflation of projects Unstructured determination of priorities Insufficient capacity Need for co- ordination with external support Staff assigned to multiple projects Low success rate The expanding economical competition (e.g. globalization), demands continuous change, and consequently an increasing need for resources Accumulated break-down Lower quality Poor delivery Accumulated break-down Lower quality Poor delivery A multitude of measures are used Cross- organizational projects are started

June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. SENIOR EXECUTIVE QUOTES “Why define the scope? Everyone knows what this project is about.” “Planning is a waste of time. Cross the bridge when you come to it.” “Assign responsibilities? A competent team member should know what he/she has to do.”

June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. COST OF POOR PROJECT MANAGEMENT Organizations continue to underestimate the amount of planning, cost, time and pain required to deliver their complex projects. Survey data: Gordon 1999: IT Projects in 100 Companies 37% completed on time 42% completed on budget The Standish Group 2000: Less than 16% of all IT projects are completed on-time and on-budget 31% were cancelled before completion 53% were more than 90% over budget

June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. The chart depicts 30,000 application projects in large, medium and small cross-industry U.S. companies tested by The Standish Group since Source: Feb/ Mar 01 Software magazine COST OF POOR PROJECT MANAGEMENT Succeeded: Projects completed on time, and on budget with all features and functions. Failed: Cancelled projects. Challenged: Describes projects delivered over budget, late and with fewer features and functions. Project Performance

June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. CRITICAL SUCCESS FACTOR PM is recognized as critical success a company’s competitiveness Gartner, % of successful projects will have certified PMs 90% of failed projects have been managed by non-certified PMs PMs with credentials are transferable cross organizations The Standish Group, 2000 Identification of 10 project success factors: 1. User Involvement 2. Executive Management Support 3. Clear Statement of Requirements 4. Proper Planning 5. Realistic Expectations 6. Smaller Project Milestones 7. Competent Staff 8. Ownership 9. Clear Vision & Objectives 10. Hard-Working, Focused Staff

June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. ROLE OF PROJECT MANAGEMENT BPPM Benefits Realization “I know what I want to achieve” “I know what I must do to get there” “I can see it working” “I can feel & measure the benefits” InitiationPlanningExecution & Control Closure MobilisationImplementation Operations Project life cycleProduct life cyclePre-project phase Vision Strategic Planning Project Management

June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. WHY PROJECT MANAGEMENT ? Disciplined project management provides: Focal point for effective communications, coordination and control A plan to assess progress Emphasis on time and cost performance Project management provides the framework for methods, processes, monitoring and change control.

June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. STRATEGIC BENEFITS Profit Timely management information –No Surprises! Control over budgets and delivery Competitive advantage Effectiveness & Innovation

June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. STRATEGIC BENEFITS Cont’d... Improve organizational effectiveness Focus on people and processes Improves performance and profitability Support continuous improvement through learning

June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. BENEFITS OF PM PROCESSES Lower Risk Increase Control Contain Cost Improve services & products Document, improve, & repeat for future projects Risk Management Planning & Tracking Change Management Quality Control PM Framework

June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. VISION First you have to believe in the vision in order for others to believe it! Commit to the results the project must achieve Find ways around obstacles Have high expectations – others will follow “We live in a world of possibilities …when we believe it, we’ll see it.”

June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. FOCUS ON THE FRONT-END Choose projects that are aligned with corporate strategy See the project in terms of its linkages to business areas Clearly define the project and its objectives Optimize project objectives to realize bottom line benefits

June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. WHAT WILL IT TAKE? Leadership from the top is required! Consistent terminology and processes Accept up-front planning costs to realize down stream project and long-term corporate benefits “You can’t make project management work in an organization in which nobody believes in project management” (James P. Lewis)

June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. WHAT WILL IT TAKE? cont’d Requires commitment Is a long-term investment Transforms an organization

June 2005 Coral Trisko, PMP Enterprise Project Management Ltd. QUESTIONS Inquires: Web page: Telephone: (250)