Introducing ……. Policy 2419: Regulations for the Education of Students with Exceptionalities

Session I Chapters 1-5 Presented by… Lynn Boyer, Ph.D. Executive Director Office of Special Programs, Extended and Early Learning

Introducing…. Policy 2419: Regulations for the Education of Students with Exceptionalities http://wvde.state.wv.us/intro2419/

Office of Special Programs, Extended and Early Learning http://wvde.state.wv.us/ose/

Introducing…Policy 2419 Training Calendar Upcoming Session May 14 Chapter 4 (SLD/RTI) Sessions III-V to be posted Training Calendar posted on: http://wvde.state.wv.us/intro2419/ http://wvde.state.wv.us/ose/ West Virginia Department of Education

West Virginia Department of Education TRAINING COMPONENTS Sessions I-V Supplementary materials Participant notes Policy 2419 (final document or bill analysis version) Participant questions and WVDE responses Training calendar Policy 2419 training synopsis West Virginia Department of Education

West Virginia Department of Education ADVANCE ORGANIZER The purpose of this session is to: Review the policy adoption process; Provide an overview of significant revisions to Policy 2419; and Begin a dialogue regarding these revisions. West Virginia Department of Education

West Virginia Department of Education Policy 2419 Sessions are being made available in accordance with the projected need to know and priority information. Rosemary Cook, Office of Assessment and Accountability will be presenting on Chapter 7 Discipline beginning on DATE I will be presenting on Chapter 6 Administration of Services beginning on DATE Linda Palenchar will be presenting on RTI, from Chapter 4, Eligibility beginning on DATE and As part of his final Department tour before his retirement, Jim Parker will be presenting Chapters 8-11 beginning on DATE West Virginia Department of Education

West Virginia Department of Education SESSION I MAP West Virginia Department of Education

TIMELINE FOR ADOPTION OF POLICY Timeframe Actions Taken December 3, 2004 IDEA signed into law April 2005 WVDE issued IDEA 2004 Interim Guidance Document July 1, 2005 IDEA 2004 went into effect August 2005 Policy 2419 development began October 13, 2006 IDEA 2004 regulations in effect November 9, 2006 State Board approved Policy for comment November-January 2007 Eight regional public hearings were conducted; Policy available for public comment February 2007 Additional dialogue with stakeholders March 21, 2007 WVDE conference with WVASA conducted April 12, 2007 State Board approved and adopted Policy 2419 May 16, 2007 Policy 2419 in effect

West Virginia Department of Education Chapter 1-FAPE p. 4 Section 2. FAPE Considerations, C. Public Insurance Funds To access a student’s public insurance (e.g., Medicaid reimbursement), documentation of adult/student consent which specifies the records to be disclosed, the services to be provided, and the duration of the services must be obtained. Therefore, to meet the consent requirement, each district must obtain consent at the initial IEP Team meeting and at each annual review (i.e., at least once a year). The district must also obtain parent/adult student consent if billable services (i.e., type, amount and/or duration) are revised at anytime during the time frame of the IEP. The parents must be informed that their refusal to consent to the release of information does not relieve the district of its responsibility to ensure that all services are provided at no cost to the parents. West Virginia Department of Education

West Virginia Department of Education Chapter 2-Child Find p. 9 Section 3. Referral Sources, B. SAT Language is consistent with Policy 2510 Timelines have been revised West Virginia Department of Education

West Virginia Department of Education Chapter 3-Evaluation p. 12 Section 1. Evaluation Team p. 14 Section 2. Planning, Conducting and Timelines for a Multidisciplinary Evaluation, C. Additional Evaluations If the EC or IEP Team determines that a comprehensive multidisciplinary evaluation is required to determine whether a student meets the criteria for a different exceptionality, the district must conduct the evaluation within 80 days of the documented date of receipt. West Virginia Department of Education

West Virginia Department of Education Chapter 3-Evaluation p. 15 Section 2. Planning, Conducting and Timelines for a Multidisciplinary Evaluation, C. Additional Evaluations In those instances when an additional evaluation completed by an outside agency has not been completed within 60 days, the district is required to document its reasonable efforts to obtain the additional evaluation within 60 days. In this situation, when a district has documented its reasonable efforts to obtain the evaluation within sixty days, the district is not considered to be in violation of the sixty day timeline. West Virginia Department of Education

West Virginia Department of Education Chapter 4-Eligibility p. 21 Section 1. Eligibility Determination Timeline for EC/IEP Meeting Notice Updated terms West Virginia Department of Education

West Virginia Department of Education Chapter 4-Eligibility p. 24 Section 3. State Criteria A. Autism The student is diagnosed as having autism by a psychiatrist, physician, licensed or school psychologist. West Virginia Department of Education

West Virginia Department of Education Chapter 4-Eligibility p. 42 Section 3. State Criteria M. Speech Language Impairments West Virginia Department of Education

West Virginia Department of Education Chapter 5-IEPs: p. 51 Section 1. IEP Initiation, D. IEP Team Membership (required) To the extent appropriate and with parent or adult student consent, a representative of any participating agency that is likely to be responsible for providing or paying for transition services. West Virginia Department of Education

West Virginia Department of Education Chapter 5-IEPs: p. 67 Section 2. IEP Development, J. LRE Considerations and Placement Decisions Placement options for 3-5 year olds West Virginia Department of Education

West Virginia Department of Education CLOSING Questions Responses to questions submitted will be posted within three business days on the Introducing…Policy 2419 and the OSP websites Evaluation West Virginia Department of Education