OFFICE OF THE CITY CLERK OCTOBER 22, 2012 CALLING OF THE MARCH 5, 2013 CITY AND PUSD CONSOLIDATED PRIMARY NOMINATING ELECTION AND THE APRIL 16, 2013 GENERAL MUNICIPAL ELECTION

Office of the City Clerk 2 BACKGROUND March 5, 2013 Consolidated Primary Nominating Election: >City of Pasadena:  City Council Districts 3, 5, and 7 >Pasadena Unified School District:  Board of Education Districts 1, 3, 5, and 7 (newly formed) April 16, 2013 General Municipal Election: >Will be held for those races in the Primary Nominating Election with less than a 50% plus one majority winner

Office of the City Clerk 3 RESOLUTION CALLING AND CONSOLIDATING ELECTION Provides general information regarding the Primary Nominating Election: > Offices to be elected > Time of opening and closing polls > Details of the canvass to be conducted by the City Clerk Consolidates Primary and General Elections with Pasadena Unified School District Sets forth the stipends for poll workers, including a bilingual stipend

Office of the City Clerk RESOLUTION REQUESTING ELECTION SERVICES Requests the rendering of specified election-related services by the Los Angeles County Registrar of Voters: >County computer records identifying names and addresses of all eligible registered voters >Precinct maps for consolidation of County precincts >Signature verification services for nomination papers and Vote-By-Mail ballot applications >Formula for the allocation of costs for consolidated election with PUSD in accordance with the California Education Code and other applicable provisions of law 4

Office of the City Clerk CANDIDATE STATEMENTS/COMPLIANCE WITH FEDERAL VOTING RIGHTS ACT Sets forth regulations pertaining to candidate statements for the primary and general elections: >Candidates to pay a pro-rata share of costs associated with printing their candidate statements in English >$350 for the City Council district races, and $350 for the newly established Board of Education district races (previously $2,000) >Sets the March 8, 2013 deadline for Candidate Statements for the General Municipal Election >Requests the Secretary of State’s Office to conduct separate randomized alphabetical drawings for the March and April Elections 5

Office of the City Clerk CONTINUED EARLY VOTING PROGRAM The City Clerk’s Office will continue to provide “Early Voting” opportunities: Voting at City Hall during two weeks prior to Election Day For March Election, during regular business hours at the City Clerk’s Office, weekdays, starting Tuesday, February 19, 2013, from 8:00 a.m. to 5:00 p.m. Additional day of Saturday, March 2, 2013, from 10:00 a.m. to 2:00 p.m. 6

Office of the City Clerk VOTING BOUNDARY AND ELECTION FORMAT CHANGES Several Changes to the 2013 Election Cycle: > Utilizes newly created voting districts for Board of Education, Districts 1, 3, 5, and 7 > Incorporates changes to boundary lines for City Council Districts 3, 5, and 7 (based on recent Redistricting process) > Results in an increase to the number of ballot types from 4 to 11 Potential Issues: > Adds to the complexity of election administration when compared to prior election cycles > Creates challenges in maintaining historic voting precinct locations 7

Office of the City Clerk VOTING BOUNDARY AND ELECTION FORMAT CHANGES (cont.) Strategies: > During the summer, meetings were held with the Election Consultant, LA County Registrar, and PUSD to review changes to the maps and resolve potential issues > Voting boundary maps reviewed in detail by City Clerk’s staff, City GIS staff, County GIS staff, City and PUSD demographers, and the Election Consultant Advantages: > Smaller election area will mean fewer polling locations and poll workers to manage on Election Day > Much easier to administer run-off elections, especially for Board of Education races > Lower costs, especially for the School District 8

Office of the City Clerk QUESTIONS/COMMENTS 9

OFFICE OF THE CITY CLERK OCTOBER 22, 2012 AUTHORIZATION TO ENTER INTO CONTRACT WITH MARTIN & CHAPMAN COMPANY FOR PROFESSIONAL ELECTION SERVICES AND SUPPLIES IN AN AMOUNT NOT TO EXCEED $390,000

Office of the City Clerk MARTIN & CHAPMAN CONTRACT Martin & Chapman Company > Provides specialized election-related services for the City of Pasadena (50 plus years):  Typesetting and printing of official ballots and sample ballot pamphlets  Voting materials and supplies, including all polling place supplies and notices, translated into Spanish, Chinese, and Korean  Full compliance with the Federal Voting Rights Act and requirements of the Department of Justice  Vote-By-Mail supplies  Delivery and pickup of precinct supplies  State-approved ballot tally software 11

Office of the City Clerk QUESTIONS/COMMENTS 12

Office of the City Clerk BALLOT TYPE MAP 13