Outline  Separation of Policies from Procedures  Policies  Development of the Handbook  How to use the Handbook  Handbook Review Committee  Development of new forms  Summary of changes to the forms  TA Guide (August 2013)

Key Ideas  Key Idea #1: REDUCE REDUNDANCY

Key Ideas  Key Idea #2: INCREASE USABILITY To prevent this From turning into this

Key Ideas  Key Idea #3: EMPHASIZE PROCESS

Separation  Policies Policies  Handbook Handbook

Policies  Federal regulations and the four areas where Oklahoma has chosen to go above and beyond the federal regulations. 1)45 school day timeline for initial evaluations; 2)secondary transition services in effect no later than the beginning of the ninth grade year or by age 16, whichever occurs first; 3)an IEP for move-in students must be in place within 10 school days; and 4)caseload/class-size requirements. Approved by the Oklahoma State Board of Education – June 12 th 2013 POLICIES

Policies Full Day Self- Contained Maximum of ten students per classroom These classrooms are designed predominantly for the support of students with significant, moderate, or multiple disabilities. Multiple courses are taught to the same students for the majority of the day. For example, students who are served inside the general education classroom for less than 40% of the day. Direct Support/ Resource Grades K-4: Maximum of ten students per classroom Grades 5-12: Maximum of fifteen students per classroom These classrooms are designed to provide a higher level of support than what is provided in the regular classroom. Students receive direct support services for specific subjects. They are also available for students seeking extra help to complement regular classroom instruction.  Class Size POLICIES

Policies Public Hearings were held:  April 9 from 4pm to 6pm (OSDE State Board Room)  April 11 from 4pm to 6pm (OSDE State Board Room and Sooner Start Tulsa Office)  Written comments were received until May 10, 2013 POLICIES

Handbook  Guidance  A Living Document  The Process of Development: 1.March 2013 Revision Meetings 2.April 2013 Public Comment via WikiWiki 3.May/June 2013 Final Revisions 4.July 1 st – Ready for Implementation HANDBOOK

Handbook Appendices Chapters Front Matter Table of Contents How-to Guide Acronyms and Abbreviations Glossary Topics Layout Legal Citations Links Q&A Documents Caseload/ Class Size OSDE Forms Related Services Personnel Qualifications Certification HANDBOOK

Handbook Front Matter  Table of Contents: Front Matter Table of Contents How-to Guide Acronyms and Abbreviations Glossary The Table of Contents (TOC) allows for easy navigation throughout the Manual. The TOC is broken down into Chapter Headings, Legal Citation Headings, Section Headings, and Section Subheadings. In order to navigate to a specific section of the manual, single click on the TOC listing and it will advance to the appropriate section. HANDBOOK

Handbook Front Matter  How-to Guide:  Navigation  Option 1: Table of Contents  Option 2: Bookmarking Front Matter Table of Contents How-to Guide Acronyms and Abbreviations Glossary HANDBOOK

Handbook Front Matter  How-to Guide:  Interactive legal citations Front Matter Table of Contents How-to Guide Acronyms and Abbreviations Glossary HANDBOOK

Handbook Front Matter  How-to Guide:  Federal Regulations Federal Regulations  Oklahoma Statute & Regulations Oklahoma Statute & Regulations (Oklahoma Administrative Code) Front Matter Table of Contents How-to Guide Acronyms and Abbreviations Glossary HANDBOOK

Handbook Front Matter  Acronyms and Abbreviations: Front Matter Table of Contents How-to Guide Acronyms and Abbreviations Glossary HANDBOOK

Handbook Front Matter  Glossary: Front Matter Table of Contents How-to Guide Acronyms and Abbreviations Glossary HANDBOOK

Handbook Chapters  FAPE  Child Find  Initial Evaluation & Eligibility  Least Restrictive Environment  Discontinuation of Services, Graduation, and Grading  Reevaluation  Charter Schools  Private Schools Students  Improving Results  Procedural Safeguards  Discipline  Dispute Resolution  Transfers, IEP Service Agreements, and Move-In Students Table of Contents How-to Guide Acronyms and Abbreviations Glossary HANDBOOK Chapters Topics Layout Legal Citations Links

Handbook Chapters  Layout  Legal citations  Section/Letter/Number/letter  Blank pages Table of Contents How-to Guide Acronyms and Abbreviations Glossary HANDBOOK Chapters Topics Layout Legal Citations Links

Handbook Chapters  Legal Citations  Match each section/area  OSEP letters match chapter topic Table of Contents How-to Guide Acronyms and Abbreviations Glossary HANDBOOK Chapters Topics Layout Legal Citations Links

Handbook Chapters  Links Throughout the Handbook  Links to webpages:  Links within document: Table of Contents How-to Guide Acronyms and Abbreviations Glossary HANDBOOK Chapters Topics Layout Legal Citations Links (hover cursor for hand to appear)

Handbook Appendices  Q&A Documents:  Courtesy of idea.ed.govidea.ed.gov HANDBOOK Q&A Documents Caseload/ Class Size OSDE Forms Related Services Personnel Qualifications Certification Appendices

Handbook Appendices  Caseload/Class Size  Charts from Special Education PoliciesSpecial Education Policies HANDBOOK Appendices Q&A Documents Caseload/ Class Size OSDE Forms Related Services Personnel Qualifications Certification

Handbook Appendices  OSDE Forms  Links to HANDBOOK Appendices Q&A Documents Caseload/ Class Size OSDE Forms Related Services Personnel Qualifications Certification

Handbook Appendices  Related Services Personnel Qualifications  Outlines specific requirements HANDBOOK Appendices Q&A Documents Caseload/ Class Size OSDE Forms Related Services Personnel Qualifications Certification

Handbook Appendices  Certification  Special Education Certification  Career Development Program for Paraprofessionals HANDBOOK Appendices Q&A Documents Caseload/ Class Size OSDE Forms Related Services Personnel Qualifications Certification

Handbook Appendices  Certification  Non-Traditional Route to Special Non-Traditional Route to Special Education Certification HANDBOOK Appendices Q&A Documents Caseload/ Class Size OSDE Forms Related Services Personnel Qualifications Certification

Handbook Review Committee Forming Committee Fall 2013 Committee Meets at Least Annually Gathers Feedback Across the State Reviews and Revises as Necessary Updated Handbook Online HANDBOOK

Handbook Review Committee  Committee Membership  Nominations through OSDE, Oklahoma Directors of Special Services (ODSS), Oklahoma Parents Center (OPC), and IDEA B State Advisory Panel  Committee Meetings  Will meet at least annually  Handbook Revisions  Handbook will be revised and updates will be posted online as necessary – with a memo sent out. HANDBOOK

Forms  Developed in Conjunction with Handbook Revision Meetings FORMS Available on SEASSEASAvailable on our WebpageWebpage

Forms Summary Minor Revisions Record of Access Notification of Meeting Parent Consent Written Notice FORMS Revised Forms RED MEEGS IEP Seclusion and Physical Restraint Criteria Checklist New Reevaluation/ Continuation of Eligibility RED/MEEGS Evaluation Data ACE Alternate Determination

Forms Summary  Review of Existing Data (Form 3)  Page 1: Expanded “Specify Presenting Concerns” to allow for input of “Other Information”: FORMS Revised Forms RED MEEGS IEP Seclusion and Physical Restraint Criteria Checklist Note to include new RED/MEEGS Evaluation Data Form

Forms Summary  Review of Existing Data (Form 3)  Removed “Building/Site Level Review of Existing Information” and replaced with “Background Information”:  Also removed “Screening” and Medical Information: FORMS Revised Forms RED MEEGS IEP Seclusion and Physical Restraint Criteria Checklist - Can be entered on the RED/MEEGS Evaluation Data Form

Forms Summary  Review of Existing Data (Form 3)  Added space for comments/justification on “Team Group Recommended Action”:  Added “Suspected Primary Disability Category” with dropdown menus: FORMS Revised Forms RED MEEGS IEP Seclusion and Physical Restraint Criteria Checklist

Forms Summary  Multidisciplinary Evaluation and Eligibility Group Summary (Form 5)  Modified “Type of Evaluation”:  Removed gray boxes and inserted condensed SLD procedures: FORMS Revised Forms RED MEEGS IEP Seclusion and Physical Restraint Criteria Checklist

Forms Summary  Multidisciplinary Evaluation and Eligibility Group Summary (Form 5)  Re-titled Summary as “Eligibility Determination” and added Disability: FORMS Revised Forms RED MEEGS IEP Seclusion and Physical Restraint Criteria Checklist

Forms Summary  Individualized Education Program (Form 7) – Present Levels  Inserted non-attendance box:  Removed dates for first three options: FORMS Revised Forms RED MEEGS IEP Seclusion and Physical Restraint Criteria Checklist

Forms Summary  Individualized Education Program (Form 7) – Services Page  Increased some spacing  Removed individual boxes for “Supplementary aids and services”, “Program modifications”, “Supports for personnel”, and “Location/Class/Settings” : FORMS Revised Forms RED MEEGS IEP Seclusion and Physical Restraint Criteria Checklist

Forms Summary  Individualized Education Program (Form 7) – Transition Pages  Revised layout: FORMS Revised Forms RED MEEGS IEP Seclusion and Physical Restraint Criteria Checklist GOAL(S) ACTIVITIES/SERVICES PEOPLE DATE For students assessed by alternate achievement standards, include short term objectives/benchmarks.

Forms Summary  Individualized Education Program (Form 7) – Transition Pages  Added “Course of Study” to first section: and removed boxes:  Added “Curriculum Participation”: FORMS Revised Forms RED MEEGS IEP Seclusion and Physical Restraint Criteria Checklist

Forms Summary  Individualized Education Program (Form 7) – Signature Page  Increased some spacing  Removed “State and Districtwide Assessment Programs”  Revised bottom check boxes; added LNH Scholarship and OSD/OSB: FORMS Revised Forms RED MEEGS IEP Seclusion and Physical Restraint Criteria Checklist

Forms Summary  Individualized Education Program (Form 7) – Assessment Page  Previously optional; includes participation and accommodations: FORMS Revised Forms RED MEEGS IEP Seclusion and Physical Restraint Criteria Checklist Accommodations Dropdown AreaTest and Window

Forms Summary  Seclusion and Physical Restraint (Form 14)  Now one form/one page:  Can be use for multiple incidents:  Detailed information in one box: FORMS Revised Forms RED MEEGS IEP Seclusion and Physical Restraint Criteria Checklist

Forms Summary  Criteria Checklist for Assessing Students with Disabilities on Alternate Assessments (Form 12)  Now only one page: FORMS Revised Forms RED MEEGS IEP Seclusion and Physical Restraint Criteria Checklist      All boxes checked YES

Forms Summary  Reevaluation/Continuation of Eligibility (Form 5RC)  Replaces the need for a MEEGS:  Must be used in conjunction with RED:  One page checklist: FORMS New Reevaluation/ Continuation of Eligibility RED/MEEGS Evaluation Data ACE Alternate Determination

Forms Summary  RED/MEEGS Evaluation Data  Now one form for both: FORMS New Reevaluation/ Continuation of Eligibility RED/MEEGS Evaluation Data ACE Alternate Determination Bottom: Top:

Forms Summary  ACE Alternate Determination (Form 13)  Result of HB 1756 and recentHB 1756 rule changes  Form is optional  OAAP only:  One form per subject: FORMS New Reevaluation/ Continuation of Eligibility RED/MEEGS Evaluation Data ACE Alternate Determination

Forms Summary  Record of Access (Form 1)  Added “Print Name” in first column: FORMS Minor Revisions Record of Access Notification of Meeting Parent Consent Written Notice

Forms Summary  Notification of Meeting (Form 6)  Added “Electronic Delivery”:  Added non-attendance notification: FORMS Minor Revisions Record of Access Notification of Meeting Parent Consent Written Notice

Forms Summary  Parent Consent (Form 4)  Added page 2 from Written Notice:  Page 2 now includes a line for initials: FORMS Minor Revisions Record of Access Notification of Meeting Parent Consent Written Notice

Forms Summary  Parent Consent (Form 4)  Changed “Access Public Benefits”:  Added:  Removed “IEP team attendance: Excusal”: FORMS Minor Revisions Record of Access Notification of Meeting Parent Consent Written Notice - Now appears on “Present Levels” page of IEP. - Previously stated: (Must be obtained each time the public agency attempts to access; must be voluntary on the part of the parent(s).)

Forms Summary  Written Notice (Form 8)  Added “Electronic Delivery”:  Added “Services”:  Added “and Rationale” and removed “Reason for the Proposal or Refusal”:  Removed page 2: FORMS Minor Revisions Record of Access Notification of Meeting Parent Consent Written Notice - Now appears on Parent Consent (Form 4).

Forms / TA Guide  Understanding the forms and process within a particular context.  This guide is in development and will be posted online prior to August 15 th. FORMS

Forms / TA Guide What context am I working? Context Which forms do I need? Forms List What’s the overall process? Timeline Overview What order do I complete the forms in? Order of Forms How do I complete the forms? Walk Thru FORMS

Forms / TA Guide CONTEXTS Initial Evaluation Annual IEPReevaluation Continuation of Eligibility Summary of Performance BehaviorManifestation Determination Medical Information Seclusion and Restraint ACE Alternate Determination Early Childhood Outcomes FORMS

Access  Policies, Handbook, and Forms:   Hover over “Services”  Select “Special Education” - educationhttp://ok.gov/sde/special- education  Scroll down to “Helpful Information” and select “Resources for Educators” ACCESSING POLICIES AND HANDBOOK

Access  Select “Policies”, “Handbook” or individual forms: Policies direct link: gov.sde/files/OSDE%20SE S%20Policies.pdf Handbook direct link: gov.sde/files/Oklahoma%2 0Special%20Education%20 Handbook_0.pdf ACCESSING POLICIES AND HANDBOOK