EndNote Web Reference Management Software (module 5)

Instructions - This part of the: course is a PowerPoint demonstration intended to introduce you to EndNote Web – a reference management software program that is accessible via HINARI. module is off-line and is intended as an information resource for reference use. MODULE 5 EndNote Web

Table of Contents EndNote Web Web of Science Special Edition: Current Contents and Medline Note: all are available only to Band 1 HINARI institutions

What is Reference Management Software? Reference management software is software for scholars and authors to use for recording and utilizing bibliographic citations (references). Once a citation has been recorded, it can be used time and again in generating bibliographies, such as lists of references in scholarly books, articles and essays. The development of reference management packages has been driven by the rapid expansion of scientific literature...

These software packages normally consist of a database in which full bibliographic references can be entered, plus a system for generating selective lists or articles in the different formats required by publishers and learned journals. Modern reference management packages can usually be integrated with word processors so that a reference list in the appropriate format is produced automatically... They will also have a facility for importing the details of publications from bibliographic databases. [03 May 2009]

What is EndNote Web ? EndNote Web is a commercial reference management software package, used to manage bibliographies and references when writing essays and articles. It is made by Thomson Scientific. Users can add references to a 'library' manually or via importing or exporting via the program. Via PubMed, users can select citations, select a specific format, and save them as.txt files [26 April 2009]

Welcome to the HINARI Homepage Welcome to the HINARI Homepage. This tutorial will look at how to use EndNote Web First, we will access the HINARI website, using the URL then click on the Login button.

Logging into HINARI 2 We will need to enter our HINARI User Name and Password in the appropriate boxes, then click on the Login button. Note: If you do not properly sign on, you will not have access to full text articles.

If you fail to use the Login page, you will have a second option on the Full text journals, databases and other resources page.

EndNote Web Using the Reference Sources drop down menu, we will access EndNote Web, one of the three options for this bibliographic software.

Other EndNote Options Using the Databases and Article Searching drop down menu, you also can access Web of Knowledge Special Edition – Current Contents and Web of Knowledge Special Edition - Medline. From these databases, you can save bibliographic citations to EndNote Web.. We will discuss these options at the end of this module.

This is the Sign In page for an EndNote Web account. We will go through the steps to register. You first click on the Sign Up for an account - to complete this process.

The first registration step is to enter your Address twice and click on Continue.

You will be directed to this screen where you are required to enter your First and Last Names plus a Password and answer questions about your Primary Role/Title and Subject Area. You also must 'agree' to the license agreement. Note the complicated Password Guidelines and please make sure you save the password in a secure place.

From the initial EndNote Web page, you are given the options to My References, Collect, Organize and Format bibliographic citations. We will review all these sections.

From the Collect section, there are three options to obtain citations. The Online Search option retrieves references from a selected database or library catalog. The New Reference enables users to create new references by entering manually the relevant data in the bibliographic fields of the displayed template. The Import References is used to collect references saved as text files (.txt) from databases or any other sources.

` The Online Search option can be used to retrieve references from the PubMed(NLM) in the drop- down list; however, this option has limited functionality plus you are familiar with searching/saving in the HINARI/PubMed version. In this module, we will search references from the recommended HINARI/PubMed and use the Import References option to import the citations to EndNote Web. (Note: See Appendix 1 on how to complete an online search in the EndNote Web PubMed option)

We will access HINARI/PubMed from the HINARI Full-text journals, databases and other resources page. In the PubMed Search box, enter the avian flu AND chickens keyword search. After the search is displayed, check the left- column boxes. (see Module 4.1 for further instructions). These checked citations will be exported to EndNote Web.

After switching to the MEDLINE from the Display drop down menu, 12 citations that previously were checked are listed. We will click on the send to file option in order to save and export these files to EndNote Web. Note that the Medline display lists the fields that will be transferred to EndNote Web

Open the file in Notepad (or a word processing software) and give it a.txt file extension. Click on Save File. You can save this.txt file to the computer's hard drive (C:), a CD-Rom, floppy disk or flash drive..

Via the HINARI Reference Sources drop down menu, access and Login to EndNote Web.

In the Collect section, we will open the Import References option. From the File drop down menu, browse for the previously saved.txt file, activate PubMed(NLM) from the filter menu and, in the To: Select menu, choose the new group option.

In the Enter a New Group Name option, add the Avian Flu and Chickens name and click on OK. The final step is to click on the Import box and transfer the files from the.txt file.

This slide confirms that 12 references have been imported into the Avian Flu and Chickens group that previously was created.

From the My References option, display the Avian Flu and Chickens group. Note that all the groups are displayed. For all of these citations, you can view the Author, Year, Title and Journal information. Also, you can Copy, Delete or Remove from Group any of the citations.

In Collect, you also can import records from an EndNote File that you have saved. You are able to select the EndNote Filter and also select a group (e.g. Avian Flu and Chickens) that the files will be imported To. We now will proceed to the Organize section.