Bruce Payne, Director of Contract Lorie Messer, Contract Manager

Responsibility of Contract Department Review contracts for terms and conditions Negotiate with vendor to ensure TAMUCC terms and conditions are met Assist department in legal obligations to university commitments Create boiler plate contracts and agreements

Responsibilities (continued) Ensure compliance with TAMU System Regulations Coordinate contract execution by both TAMUCC and vendor

Types of Contracts Processed Through Our Department Contracts associated with Purchase Orders Example: Software License Agreement Contract for Services Examples: Bookstore and Food Services Contracts with other state and federal agencies Leases Note: Office of Research & Graduate Studies process, review, and signs all contracts associated with sponsored projects related to research

Who Has Signature Authority To Sign Contracts? President Dr. Flavius Killebrew Provost Dr. Chris Markwood EVPF&A Kathryn Funk-Baxter AVP for Research Dr. Luis Cifuentes Director of ContractsBruce Payne Contract ManagerLorie Messer

Exceptions to Signature Authority Using TAMUCC Contract Agreement Form Department head or designee can approve and sign TAMUCC Agreement up to $5,000 Examples: Guest Lecturers and one day events

How Is Signature Authority Established? President’s Delegation of Authority for Contract Administration Authorized signature is determined by type of contract and dollar amount

How Is Signature Authority Established?(continued) All contracts must be in compliance with TAMUS Policy “Contract Administration and Regulation “Contract Administration and Delegation”

What is a Department’s Responsibility? Read contract to ensure terms and conditions meet department’s approval Encumber funds in FAMIS for goods and services Non-purchase order contract form must be submitted if there is no charge Determine department contract administrator

What Happens If You Sign a Contract Contract will be null and void There will be an audit finding You could be held personally liable

Facts About Contracts Contracts over $50,000 must be sent to TAMUS Office of General Counsel for review Contracts must be submitted to the Contract’s Office for review prior to the President, Provost and EVPFA’s signatures. Depending on the time of the year and complexity of a contract, processing time could range from 7 to 30 days

Thank you