1. Get the Position Description % of Time Essenti al Responsibility / Duty 35Yes Manages, coordinates and maintains departmental business/financial matters including purchasing, travel, and cash handling. 20Yes Performs moderately complex bookkeeping, clerical work, and fiscal record keeping. 20Yes Monitors and maintains departmental contracts, projects and schedules. 20Yes Processes purchase orders, prepares monthly reports, performs data entry, and reconciles accounts. 5YesPerforms other duties as assigned Business Support Specialist II

2. Identify the Functions FunctionFunction Description Acquire and pay for goods and services; process travel Requisitioning, ordering, receiving and paying for goods and services, booking reservations and paying for travel; sustaining vendor relationships Support financial management Budgeting, billing and collections, cash handling, financial system reconciliation and reporting, cash and debt management Manage and support a department, set of departments, …and other general administration activities Activities involved in the management and support of a departments, a set of departments, … other than those reported elsewhere; project management services; administrative support for …operations, clerical and administrative support for units; developing and monitoring third party agreements including affiliation agreements

3. Identify the Activity Function: Support financial mgt (pg. 7) Activity NameActivity Description Reconcile unit financial systems to FAMIS or your TAMUS member financial system Reconcile financial information in unit financial system, spreadsheet, or database to FAMIS or your TAMUS member financial system ledger information; follow‐up on cost transfers, incorrect billings, and the like. Research problems, contact others for information, and re‐submit paperwork. Prepare financial reports for use by TAMUS or TAMUS member management and staff Prepare, for TAMUS or TAMUS member management and staff, monthly/quarterly/annual and one‐time financial management reports including projections to year end; include time spent re‐keying data to produce reports in different formats Maintain TAMUS or TAMUS member financial records Manage storage and retrieval of TAMUS or TAMUS member financial management data in paper, electronic or micro film format; maintain audit trail on transactions.

3. Identify the Activity Function: Support financial mgt (pg. 10) ….what if I can’t find the activity Activity NameActivity Description Manage financial activities (when more specific financial management activities are not listed above) Activities related to managing financial processes which are not listed above or which do not individually total 5 % of my report’s effort. Perform financial activities not listed above Activities in support of financial processes which are not listed above or which do not individually total 5% of my report’s effort.

4. Estimate Percent Effort % EffortActivity Name 20Reconcile unit financial systems to FAMIS or your TAMUS member financial System 20Prepare financial reports for use by TAMUS or TAMUS member management and staff 10Maintain TAMUS or TAMUS member financial records

5. Download a PDF Version 6. Review with Others as Necessary 7. Submit final survey by June 20, 2014