Panchayati Raj Department

Block Panchayat Entered Masters Entered Opening Balance Entered Vouchers Total No of Village Panchayats Total No of Village Panchayats with Master Entry Total No of Village Panchayats with Opening Balance Entry Total No of Village Panchayats with Receipt Voucher Entry KALIMELAyes no 21 1 KHAIRAPUTyes no KORUKONDAyes no 24 1 KUDUMULUGUM MA yes no 11 0 MALKANGIRIyes 13 1 MATHILIyes no 20 0 PODIAyes no 10 0 Status of Data Entry

PRIASoft (Panchayati Raj Institutions Accounting Software) provides a single software for all three tiers of Panchayats. The Panchayats are the main users of the system on a day-to- day basis for 1.Managing Bank and Treasury Accounts. 2.Manage Cheque books of banks and treasury accounts. 3.Manage Transfer of funds to lower PRI. 4.Advance to Staff, Executing Agency, Resident 5.The Opening and Closing balance details are to be entered. For subsequent years, the opening and closing balances are automatically calculated. 6.The budget estimates are to be entered by each Panchayat twice in a year. 5.The most common transaction that happens on a daily basis are the receipts and expenditures, deposits and withdrawals. 6.Cash-basis accounting has been adopted in the Simplified accounting System, 7.Receivables and Payables help to bridge the gap between the cash-basis and accrual system of accounting. 8.CAG has prescribed 8 formats for recording and reporting. 9.Bank and treasury reconciliation for better manage the funds available in bank and treasury a/c. 10.At the end of each month, the Panchayat can reconcile the cash book with the pass book of each bank and treasury.

 3- tier accounting classification i.e Major Heads, Minor Heads and Object Heads captured by software for Receipts  4-tier classification i.e Major Heads, Minor Heads, Sub-head and Object Heads for expenditure.  As defined by CAG the software captures the scheme as a Sub-head under the respective Minor Head Grants and aid (Major Head) 101 Grants from GOI (Minor Head) 15 NRHM (Sub Head)  Software prompts to select appropriate account heads from the three-tier classification at the time recording receipts and expenditure.  Expenditure is being booked under a scheme, the software prompts the user to select the appropriate Sub-head out of the standardized scheme sub-head created.  Once the receipts and expenditure entries are captured by system, reports are automatically generated the in the revised formats prescribed by the CAG.

» FORMAT-I: Cash Book of Receipt & Expenditure FORMAT-I See Rule 100,108,133(1), 133(3), 138,206(e), 206(j), 234,236(b)) » FORMAT-II: Consolidated Abstract Register FORMAT-II (See Rule 100 (2),120,234, 236(b)) » FORMAT-III: Reconciliation Register FORMAT-III (See Rule 119(2),134|(a), 234,236(b)) » FORMAT-IV: Receivable and Payable Register FORMAT-IV (See Rule 43(1), 100 (3),138,234,236(b)) » FORMAT-V : Register of Immovable Property FORMAT-V (See Rule 55, 66(3), 71, 234,236(b)) (a) Road(b) Land(c)Others » FORMAT–VI: Register of Movable Property FORMAT–VI (See Rule 55, 66(3), 71,143, 234,236(b) ) » FORMAT-VII : Inventory Register FORMAT-VII (Rule 32(6), 143, 234,236(b)) » FORMAT-VIII : Demand Collection & Balance Register FORMAT-VIII (See Rule 118(1),206(f), 234,236(b))

 No.1385/ : Instructions have been issued to upload daily transactions of two GPs from each block for the month of December,2009 in PRIASoft on pilot basis along with instruction manual.  No dated 25/02/2010 : Instruction for maintenance and rationalization of Gram Panchayat Account. DPOs are declared as Nodal Officer. GPEOs shall ensure updation and authenticate the cash book of GPs. All GP should keep their fund in one bank in nearest service branch of State Bank of India.  No dated : Instruction for maintenance of daily financial transaction. As per the recommendation of C & AG India and MoPR, a model accounting system for PRIs with a web based application developed by NIC, New Delhi have been implemented. A training programme on 3 rd June, for POs/CPs was organised. Step by step instruction for Master Data Entry have been communicated to all DRDAs.

 Creation of master treasury along with DDO and TC code.  Creation master of all the banks functioning in your district along with MICR, RTGS and BSR Code details.  Account-wise balance of each scheme and each bank account as on  Advances against all, including  current and old employees,  executants and agencies including line department has to be recorded and entered in to the application to arrive at current and correct level of money being available at each tier and with each unit of PRIs.  The cheque book details including cheque LEAF NUMBER to be entered in to the data base to facilitate transaction at later date.  The old practice of “release to the block” by DRDA being shown as expenditure or advance and becoming eligible for subsequent installment is no longer true.  Unless we do it now and right now, we may be caught napping and loose the Government money despite good work at field level.

» Transfer Entry o Release from DRDA to Block and from Block to GP is a transfer entry & Vice -versa o Can be treated as utilised only when the voucher of payment to the case record is recorded in the system. » Advantage of new PRIASoft o Total availability of fund o Unspent funds of various closed schemes under PRIs » Additional Connectivity o If required, any other connectivity tool from BSNL or any other Internet service provider can be taken out of 6% contingency available in MG NREGA. » Capacity Building o Training-cum-awareness generation workshop” for all the GRS and CPs at block level. » Performance based Incentives o Online entry is one of the conditions for getting Rs.875 crores under 13 th FCA.

» All District/ Blocks/ GPs are requested to complete Master data entry, Opening balance of DRDA/Block/GP as on 1 st April,10 followed by voucher entry. » A certificate to this effect towards authenticity of OB, passbook balance shall be submitted. » New format allows the user to book expenditure explicitly under sub-head provided for the scheme, » Scheme-wise expenditure will also be generated automatically. » Provides mapping of the state-specific classification to the revised classification proposed by CAG. » Strong accountability and transparency in the functioning of PRIs,

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