1. Panchayati Raj Institutions Accounting Software
PRIASoft
Panchayati Raj Institutions Accounting Software

2. Objective
Facilitate better financial management of Panchayati Raj Institutions (PRIs) by bringing about transparency and accountability in the maintenance of accounts thereby leading to better credibility and ultimately strengthening of PRIs

3. Stakeholders

4. PRIASoft - Features Simplicity Simple & Easy to Use
Focus on Schemes; Account Head details hidden as much as possible
Double Entry Accounting concepts hidden from end users
Panchayats only need to understand the use of four vouchers; all reports are generated automatically

5. PRIASoft - Features Standardization
Based on the 4-tier Simplified Model Accounting Format recommended by C& AG
Follows Double-Entry, Cash Basis of Accounting
Central Government Schemes available uniformly across the country
State Government Schemes available uniformly across the State

6. PRIASoft - Features Adaptability Security Availability Transparency
Can be easily configured to meet State-Specifc Needs
Can be used in State’s official language
Security
Data is passed over a secure network
Audit logs of all transaction data maintained by the system
Availability
Web-based software, available 24X7
Transparency
Reports available in public domain

7. PRIASoft - Features Two Stage Data Entry
Operator
Administrator
Alerts on Important Transactions Thru
SMS

8. PRIASoft Sections Master Entry Transactions Period End Procedures
Captures the Master Data (Account
Heads / Bank / Treasury /Post
Office / Scheme / Stock
4 Vouchers
(Receipt/Payment/Contra/Journal)
Bank / Treasury / Post Office
Reconciliation
Receivables /Payables
Period End Procedures
Reports
Day Book Closing
Month Book Closing
Year Book Closing
8 Formats prescribed by C & AG
Additional Accounting Reports
such as Ledger Book, Journal Book
etc.

9. PRIASoft WorkFlow CAG State AG/PR Accounting Unit
Define Central Schemes
Define Head of Accounts (Major, Minor and sub-heads for GoI Schemes)
Define State Schemes
Define Sub Heads for State Govt. Schemes and Object Heads
Identify Banks
Define District and Sub Treasury (at District Level)
Define Treasury Accounts
Define Bank Branch
Define Bank Accounts
Define Post Office
Define PO Accounts
Issue Cheque Book (Treasury/Bank/PO)
Define Employees
Define Agencies
Define Resident
Budget Estimate
Initial
Revised
Opening Balance
Stock Balance
Receipt Voucher
Payment Voucher
Contra Voucher
Journal Voucher
Bank/Treasury/Post Reconciliation
Receivables/payables
Stock Issue/Sale Details

10. Opening Balance
Every Panchayat that decides to use PRIASoft should first prepare a Statement of Affairs and then enter the same in PRIASoft as Opening Balance.
Opening Balance can be modified till the first Day Book is closed
The System provides provision to enter Opening Balances of amounts available in Own Fund and Schemes
Balances available in Cash in Hand and various accounts in Bank, Treasury and Post Office under various schemes can be recorded.
OB of any advances given to employees and agencies under own funds/schemes can also be recorded
Opening Balance for subsequent years are automatically calculated by the system

11. Voucher Entries 4 Types of Voucher Entries are possible:
Receipt Voucher
Payment Voucher
Contra Voucher
Journal Voucher

12. Receipt Voucher
A Receipt Voucher would be required by a Panchayat to record or capture the details of any inflow of funds for the Panchayat.
Panchayati Raj Institutions may receive money as
Direct Receipt
Transfer Receipt (money transferred to them by other PRIs)
Advance given by other panchayats to do deposit work
Refund of Advance
Refund of Excess Payment
Cancellation of Cheques

13. Payment Voucher
A Payment Voucher would be required by a Panchayat employee to record the details of any outflow of funds from the Panchayat
The outflow of funds incurred by the Panchayat could be related to
Actual Expenditure incurred by the Panchayat
Transfer of Funds to other Panchayats
Payment of Advance to other Panchayats, Line Departments, Agencies or Employees
PRIASoft also allows cancellation of receipts through Payment voucher

14. Payment Voucher
Payment Voucher can also be used to record adjustment of
Advances recorded in OB
Advances made through Payment Voucher
Stock Advances
Various deductions such as Royalty, VAT etc.

15. Work/Case Record
PRIASoft allows the Panchayat to capture the details of Work
Expenditure can be booked against a specific work
Advance can be given by Panchayat to another on a specific work
Expenditure on a work can be booked under more than one source of fund (scheme or own funds), as specified in the work approval details

16. Contra Voucher
A Contra Voucher would be required by the Panchayat to record any transactions occurring between cash-in-hand and bank/treasury/post office and vice versa and also between two bank/treasury/post office accounts.
Contra voucher can only be used to record the transactions that occur within a scheme or its components

17. Journal Voucher
Journal Voucher would be needed by a Panchayat to record any book adjustment (from one Account Head to another Account Head)
Journal Voucher can be used by Panchayats to do
Receipt Rectification
Payment Rectification
Advance Rectification
Adjustments
Deductions

18. Period End Procedures
Following Period End Procedures can be carried out through PRIASoft
Day Book Closing
Monthly Cash Book Closing
Annual Closing

19. Bank/PO/Treasury Reconciliation
PRIASoft allows the Panchayat to compare its own Cash Book with Bank/PO/Treasury Pass Book and generate a reconciliation report
Reconciliation can be done once in a month

20. Monthly Reconciliation Statement

21. Master Entry Set Financial Year Treasury Treasury Account Bank Branch
Bank Account
Post Office
Post Office Account
Opening Balance
Cheque Books
Employee
Resident
Agency
Stock
Work/Case Record

22. PRI-wise Reports Day Book Monthly Cash Book Scheme- wise Cash Book
Ledger Book
Scheme Wise Journal Book
Scheme Wise Cheque Receipt Details
Scheme Wise Cheque Issued Details
Register of Advances
Register of Receivables and Payables
Annual Receipt and payment Account
Consolidate Abstract Register
Monthly Reconciliation Statement
Stock Register
Closing Balance Report
Head of Accounts

23. Day Book

24. Monthly cash Book

25. Scheme-Wise Cash Book

26. Ledger Book

27. Scheme-Wise Journal Book

28. Register of Advances

29. Annual Receipt and Payment Account

30. Consolidated Abstract Register

31. Stock Register

32. Opening Balance Report

33. Head of Accounts

34. Consultations & Trainings
Extensive consultations held with states to understand the requirements
Six Regional Workshops held (Mysore, HP, Lucknow, Assam, Kolkata and Pune)
Four National Workshops Held
MoPR working out training strategy by empanelling agencies for training

35. Implementation Status
Extensively tested by Orissa, Andhra Pradesh and Maharashtra
Being used by Orissa, Maharashtra with Orissa leading the pack
Several states such as Assam, HP, Chhattisgarh and AP have already issued orders for adoption
MP has agreed to adopt PRIASoft and the Model Accounting Formats but formal order needs to be issued