OFC293 Microsoft Office Access 2003 Overview SharePoint & XML Integration Richard Dickinson Program Manager

Microsoft Office Access 2003 High Level Feature Areas SharePoint Integration XML Improvements VBA Macro Security Database Developer Ease Database User Functionality

SharePoint Integration Export to SharePoint Import from SharePoint Read/Write live link to SharePoint From SharePoint, Export to Access

Export to SharePoint Simply specify the destination site We map all the field types Import from SharePoint Easy wizard for importing from SharePoint Can import a list or a view of a list Most SharePoint list types are supported

Link to SharePoint Easy wizard for linking to SharePoint Can link to a list or a view of a list Linked Tables behave just like regular tables They can be used in Queries, behind Forms, or on Reports Most SharePoint list types are supported SharePoint Linked Tables are not available in ADPs

List vs. View of a List Importing or linking to a list Retrieves all columns that can be added to a view Retrieves all records Importing or linking to a view if a list Retrieves only the columns that are visible in the view Retrieves only the filtered set of records Records may be sorted

Lookup Field Support Retrieve IDs for lookup columns This returns the lookup IDs instead of the display values When in a linked table, this is required for the lookup column to be updatable Access will find the related lists and offer to import or link to them as well Retrieve display values This returns the text display value No related lists are needed to get values

From SharePoint… Export to Access Create linked table in Access Report with Access Technology Used SharePoint JET ISAM (Part of Access) SharePoint List Data Provider Web Services Windows SharePoint Services

Access & SharePoint Richard Dickinson Program Manager Microsoft Access demo demo

Improved XML Support Import/Export the published XSD namespace New XML Import/Export Options Export related tables Can apply a transform on import or export Improved HTML presentation XSL Object Model enhancements

Support 2001 Namespace Access 2002 supported This was a test release definition It was used for export, but ignored on import Access 11 supports This is the official published definition Used when exporting Used to guess data types when importing

XML Import Options Enhanced Preview New option to specify an XSL Transform Import Options Structure Only Structure and Data Append Data

Import Transforms Previously used transforms listed Can add/remove transforms from the list Import Preview updated after specifying a transform Can specify a friendly name

Basic XML Export Options Data (XML) This is just the data It will reference the XSD if generated Schema of the data (XSD) The schema is generated to match the data being exported Presentation of your data (XSL) Custom XSL is generated that will generate HTML when applied to the XML Designed to look like the exported object

Data to Export Tree view of related data to include Records to Export All records Apply existing filter Current record Apply Existing Sort Use a Transform Additional Export Options Data Options

Just like the Import Transforms List of Export Transforms is separate from the list of Import Transforms These lists are stored in the registry Additional Export Options Export Transform Note: Access generated XSL and XSD are designed for the pre-transformed XML

Include primary key and index info Schema Location Embedded Schema node added External xsi:noNamespaceSchemaLocation Additional Export Options Schema Options Note: The Access generated XSD is only designed to round-trip data types. It does not include extended properties.

Run from Client HTML wrapper created to apply the XSL Run from Server ASP wrapper created to apply the XSL Images Location This applies to any static images on Forms or Reports Images in the data are always included in the XML Additional Export Options Presentation Options

Improved HTML presentation Now XSLTs are generated Better Sorting & Grouping Support added for the following features Running Sums Hyperlinks Expressions in Sorting & Grouping

XML Object Model Support Application.ExportXML Changes OtherFlags now an enumeration acEmbedSchema acExcludePrimaryKeyAndIndexes acLiveReportSource acPersistReportML acRunFromServer WhereCondition for restricting rows exported AdditionalData to support

XML Object Model Support Application.CreateAdditionalData Creates an AdditionalData object to be used with ExportXML AdditionalData Object Specifies additional tables or queries to include in the export These tables or queries do not need to be related to the exported object Application.ImportXML Improved import that supports all of the import options Application.TransformXML Allows importing XML with a XSLT transform

XML in Access Richard Dickinson Program Manager Microsoft Access demo demo

VBA Macro Security Security Levels Digital Signature Support Expression Sandbox

Security Levels High Only signed and trusted files can be opened Medium (default) Files must be trusted before they are opened Low Any file opened without prompting Expression sandbox disabled

Digital Signature Support Databases & Projects can be signed VBE -> Tools -> Digital Signature VBA Code, Macros, and Action Queries are all included in the signature

Expression Sandbox The Jet Expression Service offers a sandbox mode where only “safe” expressions are allowed This is turned on/off by a registry key Access respects this registry key and blocks its “unsafe” methods/properties

Database Developer Ease Object Dependencies Form/Report Error Checking Propagating field properties Customizable SQL Font Context Sensitive SQL Help Back Up Database/Project Sorting option on Lookup Wizard Copy Linked Table as Local Table

Object Dependencies Pane shows dependency information for an object Objects that depend on the specified object Objects that the specified object depends on Available for Table, Queries, Forms, and Reports in MDBs Macros, VBA Code, and Data Pages are not searched

Error Checking Errors flagged during Form or Report design Error Scenarios Unassociated labels Invalid Control Source Duplicate Option Values Keyboard shortcut errors Invalid Sorting and Grouping Report width greater than page width

Propagating Field Properties New Property Update Options button Appears when an inheritable property is updated Option to update the corresponding property on any control bound to that field

SQL View Enhancements Ability to customize the SQL view font Tools -> Options -> Tables/Queries -> Query Design Font Context sensitive SQL help Just hit F1 SQL Key Words Aggregate Functions VBA Functions Access Functions Note: Not available from ADPs

Back Up Database/Project Quick & Easy Menu Command File -> Back Up Database… Tools -> Database Utilities -> Back Up Database… Designed primarily for use while doing database development Remembers where you put your backups Automatically generates a unique filename Adds date to the file name _YYYY-MM-DD Adds number if file already exists

Lookup wizard & Paste Table Sorting option added to the Combo Box, List Box, and Lookup Wizards Paste Linked Table as Local Table

Database Developer Ease Richard Dickinson Program Manager Microsoft Access demo demo

Database User Functionality Windows XP Theming Smart Tags AutoCorrect Options buttons

Theming of all dialogs and wizards Themed User Forms Only themed if OS theming is turned on Only “uncustomized” controls are themed File level option to prevent theming Themed Data Pages Data Pages respect theming in Access as they do in IE, both at browse and design time Support Windows Theming

Smart Tags New Smart Tags property Available on Tables, Queries, Forms, Reports, and Data Pages Smart Tags exported to HTML Can fire Smart Tag actions Available in Datasheet view or Form View Available in Data Pages via IE Recognition only done with specified Smart Tags

AutoCorrect Options New AutoCorrect Options buttons Same options as are in Word 2002 Puts the user back in control Developer doesn’t have to be so careful about what fields allow AutoCorrect

New Database User Functionality Richard Dickinson Program Manager Microsoft Access demo demo

Summary Use Access to increase ROI Explore new scenarios that leverage Windows SharePoint Services Take advantage of XML Build Smart Tags for Access

Community Resources Most Valuable Professional (MVP) Newsgroups Converse online with Microsoft Newsgroups, including Worldwide User Groups Meet and learn with your peers

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