Online training material FIFA TMS Online training material Club Training: An Introduction to FIFA TMS

General introduction

ITMS: International Transfer Matching System General Introduction What is Itms? ITMS: International Transfer Matching System ITMS was established by FIFA to transform the international transfer market: 1. Centralisation of all documents 2. Transparency of all payments 3. Protection of players, including minors 4. Standardisation of transfer process

General Introduction Key principles Open access The system is available via the internet (with appropriate security elements) Disclosure The two clubs involved in a transfer must disclose the details of that transfer in the system, including payment and banking details Matching The details disclosed by the two clubs must match – otherwise the transfer is not valid Standardisation All international transfers should be handled in the same way (according to FIFA Regulations) Complete and correct All necessary information must be entered and must pass validation Confidentiality Only the two clubs (plus their confederations, associations and FIFA) can access the transfer details and related documentation

Why is mandatory? Annexe 3 of the regulations General Introduction Why is mandatory? Annexe 3 of the regulations Article 1.5: the use of ITMS is a mandatory step for all international transfers of professional male players within the scope of eleven-a-side football, and any registration of such player without the use of ITMS will be deemed invalid. 1. Professional players cannot be registered with a paper ITC. 2. Releasing association cannot respond to an ITC request outside ITMS for a professional player. 3. Player cannot play in official matches for his new club until the ITC process is complete.

General Introduction ITMS roles Clubs Associations FIFA Legal FIFA TMS Create, approve and maintain transfer instructions Accurately enter actual payment amounts and dates Clubs Train and support affiliated clubs Maintain own master data Reflect national disciplinary decisions Process transfers involving affiliated clubs (ITC) Associations Reflect disciplinary decisions Authorise or reject transfers FIFA Legal Train and support ITMS users Ensure the accuracy of information in the system Pursue cases of non-compliance FIFA TMS

For all queries, contact the FIFA TMS Helpdesk first: General Introduction FIFA TMS departments and duties Application Management Integrity & Compliance Client Services Operates Helpdesk Provides technical assistance Designs training and education Organises conferences and workshops Monitors transfers Trains on regulations Enforces regulations May apply sanctions of up to CHF 14,000 Develops and deploys new system releases Solves technical issues Ensures the stability and security of the system For all queries, contact the FIFA TMS Helpdesk first: helpdesktms@fifatms.com

Players’ Status & Governance Department (PSGD) General Introduction FIFA legal duties Players’ Status & Governance Department (PSGD) Resolves inter-club disputes Resolves disputes between players and clubs Determines the status of players Intervenes in transfers, e.g. in event of a validation exception

user obligations

User obligations Club users Use ITMS for international transfers of male professional players. Provide compulsory data and upload mandatory documents when creating instructions. Declare any payments made in ITMS.

User obligations Association users Update own master data Confirm players newly added in ITMS who are currently registered in their association. Complete ITC procedure and minor applications involving their affiliated clubs. Provide training and support to affiliated clubs. Reflect national disciplinary decisions in ITMS.

User obligations All users Log in to ITMS daily to check pending tasks. Communicate with counter-parties when necessary. Maintain confidentiality DO NOT SHARE ITMS ACCOUNTS! One-account-one-user policy

Failure to do so could result in… User obligations All users Failure to do so could result in… Warning letters FINES! 2. Sanctions 3. Disciplinary action from FIFA

ITms system

ITms system access The LIVE system https://prod.fifatms.com The TEST system https://test.fifatms.com

The username NEVER CHANGES. ITms system Lost password If you forget your password, you can always create a new one using the “Lost password” function available on the ITMS login page. The username NEVER CHANGES.

Club role: Transfer process

Club role: transfer process When do we enter a transfer in ItMS? Key question: What will be the status of the player in the new club? Player’s status in former club Player’s status in new club Transfer in ITMS? Amateur No Professional Yes Transfer must be entered RIGHT AFTER contract is signed in order to trigger the electronic ITC!

If you are unsure of the status of a player contact your association Club role: transfer process What is a professional player? Article 2.2: A professional is a player who has a written contract with a club and is paid more for his footballing activity than the expenses he effectively incurs. All other players are considered to be amateurs. Written contract with a club Paid more for footballing activity than expenses incurred If you are unsure of the status of a player contact your association

Club role: transfer process General overview The player is 18 OR the new association received approval from the sub-committee of the Players’ Status Committee The club(s) involved entered all relevant information in ITMS (including financial data). The information is supported by required documentary evidence The identity of the player is confirmed by the former association The ITC request is made at the proper time. The ITC is created in ITMS and the player’s registration date is confirmed If applicable, the new club declared all payments made in real life and uploaded the respective proof of payment Clubs Clubs

Key question: How do you determine the instruction type? Club role: transfer process Instruction type Key question: How do you determine the instruction type? 1. Do you want to engage the player permanently or on loan? 2. Is the player out of contract? 3. Is there a transfer agreement between the former club and new club? 4. Is there a payment involved?

Transfer instruction type 1: Engage out of contract

Engage permanently (without transfer agreement) Club role: transfer process Instruction type – Engage out of contract Engage permanently (without transfer agreement) Player out of contract No transfer agreement NOTE: “Engage out of contract” is sometimes referred to as “Engage without a transfer agreement”.

Club role: transfer process Instruction type – engage out of contract New club Former club ITMS Provides proof of last contract end date Disclose contractual information + Financial terms if agreed + Upload mandatory documents Proof of last contract Player employment Proof of end date contract identity No Counter Instruction When the transfer is in “Awaiting ITC request” status, it passes to the association level.

Consult section: engage player out of contract Club role: transfer process Consult section: engage player out of contract Visit the ITMS online Help Centre to learn more about this topic. Home > International transfers and loans > Enter transfers

Transfer instruction type 2: Engage with a transfer agreement

Engage/ release permanently (with transfer agreement) Club role: transfer process Instruction type – engage with transfer agreement Engage/ release permanently (with transfer agreement) Employed player Transfer agreement

Club role: transfer process Instruction type – engage with transfer agreement New club Former club ITMS Disclose contractual information + Financial terms if agreed Disclose contractual information + Financial terms if agreed + Upload mandatory documents Transfer agreement Player employment Proof of identity contract When the transfer is in “Awaiting ITC request” status, it passes to the association level.

Consult sectionS: engage/release with transfer agreement Club role: transfer process Consult sectionS: engage/release with transfer agreement Visit the ITMS online Help Centre to learn more about this topic. Home > International transfers and loans > Enter transfers

Transfer instruction type 3: Engage on loan

Engage/ release on loan (with loan agreement) Transfer loan agreement Club role: transfer process Instruction type – engage on loan Engage/ release on loan (with loan agreement) Employed player Transfer loan agreement

Club role: transfer process Instruction type – engage on loan New club Former club ITMS Disclose contractual information + Financial terms if agreed Disclose contractual information + Financial terms if agreed + Upload mandatory documents Loan agreement Player employment Proof of identity contract When the transfer is in “Awaiting ITC request” status, it passes to the association level.

Consult sectionS: engage/release player on loan Club role: transfer process Consult sectionS: engage/release player on loan Visit the ITMS online Help Centre to learn more about this topic. Home > International transfers and loans > Enter transfers

Total fixed remuneration calculator (TFR)

WHO WHAT Club role: transfer process Total fixed remuneration calculator (TFR) WHO The new club is obliged under art 4.2 of Annexe 3 to provide certain compulsory data when creating instructions. WHAT The total fixed amount that a player will receive over the full length of his employment contract. This figure includes sign-on fees and other money paid by the new club to the player. It does not include conditional bonus payments, such as performance-related bonuses.

Consult section: Total fixed remuneration calculator (TFR) Club role: transfer process Consult section: Total fixed remuneration calculator (TFR) Visit the ITMS online Help Centre to learn more about this topic. Home > International transfers and loans > Enter transfers

Matching process

Club role: transfer process Basic match If two clubs have signed a transfer agreement, the system will not be able to create a match between the engage and release transfer instructions unless the basic fields are the same: Engage v. release Permanently v. on loan Against payment v. no payment Instruction type Select appropriate player Player Correct counter club selected Counter club

Club role: transfer process Matching exception Once the system creates a match between two transfers and if certain details are not the same, there could be discrepancies called “matching exceptions” that prevent the transfer process to continue. To speed up the resolution of matching exceptions, ITMS provides indications on: Where the mismatch is The information entered by the counter club To solve a matching exception, communicate with the counter club and amend the information accordingly!

ITC process

Association role: transfer process Itc process Once a transfer reaches “Awaiting ITC request” status, the transfer process moves up to the association level. New association Former association Request Deliver ITMS Deliver Receipt

loan processes

Key question: What do we do at the end of the loan period? Club role: transfer process at the end of a loan… Key question: What do we do at the end of the loan period? Original Loan Loan Extension Return from Loan Loan to Permanent Confirm Conclusion Information and documents are inherited from the original loan.

Club role: transfer process at the end of a loan… Select if the loan at the new club has been extended for a period of time. Extend Loan Select if the new club wishes to engage the player permanently instead of on loan. Loan to Permanent Select when a player’s loan contract with the new club has ended and he is returning to his original club with whom he has his employment contract. Return from Loan Select if a player’s loan contract with the new club and employment contract with the original club have both ended. Confirm Conclusion

Consult sectionS: “At the end of the loan…” Club role: transfer process Consult sectionS: “At the end of the loan…” Visit the ITMS online Help Centre to learn more about this topic. Home > International transfers and loans > Loans > At the end of the loan…

Itms Further support

Itms Transfer statuses

Awaiting counter instruction Awaiting confirmation of player ITMS further support Itms Transfer statuses The transfer instruction is not yet complete or has not been confirmed. Check that all required information is entered and documents uploaded before confirming the transfer instruction. Pending The counter club still has to enter details and/or confirm the transfer instruction. Contact the counter club to check the status of their transfer. Awaiting counter instruction A new player has been manually added to ITMS. The player’s identity must be confirmed by his former/releasing association. Awaiting confirmation of player Mismatch in the transfer details between matched transfer instructions that prevents the transfer from proceeding. Contact the counter club and review both sets of transfer details to determine who needs to update them. Matching exception The club’s transfer process is now complete. It is now the responsibility of its association to request the ITC. Awaiting ITC request

Itms Transfer statuses ITMS further support Itms Transfer statuses The former association must respond to the ITC request within seven days of the request date. The association can either deliver or reject the ITC request. The player’s passport must be uploaded before delivering the ITC. Awaiting ITC delivery The ITC has been delivered by the releasing association. The new association must confirm receipt of the ITC and enter the player registration details to complete the process. Awaiting ITC receipt The releasing association has rejected the ITC request. The new association must accept or dispute the ITC rejection, as applicable. Awaiting response to the ITC rejection The releasing association has not responded to the ITC request within 15 days or FIFA has intervened and granted provisional registration. The new association must confirm the provisional registration. Awaiting confirmation of provisional registration Once all payments have been declared in ITMS and the respective proof of payment has been uploaded, the status will change to “closed”. Closed – awaiting payments

Online Help Centre

ITMS further support Online help centre ITMS has an online Help Centre available in the system 24 hours a day, seven days a week.

ITMS further support Online help centre 1. Explanatory sections 2. Training materials 3. Glossary 4. FAQ 5. Library

ITMS further support Who should I contact? Clubs Association Players’ Status Authorise blocked transfers Disputes Minor applications FIFA TMS Login issues Technical problems Transfer- related queries