Creating Tables and Lists Lesson 9

Skills Matrix SKILL #MATRIX SKILL 4.2.1Create tables and lists 4.2.2Sort content 4.3.1Apply Quick Styles to tables 4.3.2Modify table properties

Skills Matrix (continued) SKILL #MATRIX SKILL 4.3.3Merge and split table cells 4.3.4Perform calculations in tables 4.3.5Change the position and direction of cell contents

Creating Tables INSERT A TABLE BY DRAGGING Table is arrangement of data in horizontal rows and vertical columns Cells formed at rows/columns intersection

Creating Tables (continued) INSERT A TABLE BY DRAGGING Insert tab, Tables group, click Table button Drag to appropriate table size Click mouse button  Table inserted in document

Creating Tables (continued) USE THE INSERT TABLE DIALOG BOX Specify up to 63 columns, thousands of rows More table options than dragging method

Creating Tables (continued) USE THE INSERT TABLE DIALOG BOX Insert tab, Tables group, click Table button Click Insert Table button

Creating Tables (continued) USE THE INSERT TABLE DIALOG BOX Insert Table dialog box appears

Creating Tables (continued) USE THE INSERT TABLE DIALOG BOX Set number of columns and rows Click OK  Table inserted into document

Creating Tables (continued) DRAW A TABLE Insert tab, Tables group, click Table button Click Draw Table button Mouse arrow changes to pencil tool

Creating Tables (continued) DRAW A TABLE Draw more complex tables  Draw outline, add lines for rows/columns  Draw squares or rectangles for individual rows  Draw squares or rectangles for individual columns

Creating Tables (continued) INSERT A QUICK TABLE Quick Tables are built-in, preformatted tables  Calendars, tabular lists, etc.  May be edited to customize

Creating Tables (continued) INSERT A QUICK TABLE Insert tab, Tables group, click Table button Click Quick Tables button

Creating Tables (continued) INSERT A QUICK TABLE Built-in Tables menu appears

Creating Tables (continued) INSERT A QUICK TABLE Click desired table  Table inserted into document

Software Orientation DESIGN TAB ON THE TABLE TOOLS RIBBON

Formatting a Table APPLY A QUICK STYLE TO A TABLE Insert tab, Tables group, click Table button Click More button

Formatting a Table (continued) APPLY A QUICK STYLE TO A TABLE Quick Styles gallery appears

Formatting a Table (continued) APPLY A QUICK STYLE TO A TABLE Point to style  Style is previewed in table Click style  Style is applied to table

Formatting a Table (continued) TURN TABLE STYLE OPTIONS ON OR OFF Table Style options used globally throughout table  Header Row, specially formatted  Total Row, specially formatted  Banded Row, even/odd rows specially formatted

Formatting a Table (continued) TURN TABLE STYLE OPTIONS ON OR OFF  First Column, specially formatted  Last Column, specially formatted  Banded Columns, even/odd columns specially formatted

Formatting a Table (continued) TURN TABLE STYLE OPTIONS ON OR OFF Design tab, Table Style Options group Select to turn options on or off Options are added/removed automatically

Software Orientation LAYOUT TAB ON THE TABLE TOOLS RIBBON

Managing Tables RESIZE A ROW OR COLUMN Drag row/column boundaries  Table resized instantly Resize using Cells Size group commands

Managing Tables (continued) RESIZE A ROW OR COLUMN Resize using AutoFit menu  AutoFit Contents – column size fits contents  AutoFit Window – column size fits size of window  Fixed Column Width – fixed width

Managing Tables (continued) RESIZE A ROW OR COLUMN More precise sizing  Select specific column, row, or cell  Right-click  Choose Table Properties

Managing Tables (continued) RESIZE A ROW OR COLUMN Table Properties dialog box appears RESIZE A ROW OR COLUMN

Managing Tables (continued) MOVE A ROW OR COLUMN Drag-and-drop method  Select entire row or column  Click within selection and hold mouse button  Drag to new location and release mouse button

Managing Tables (continued) MOVE A ROW OR COLUMN Cut-and-paste method  Select entire row or column  Right-click selection  Choose Cut or Copy

Managing Tables (continued) MOVE A ROW OR COLUMN  Select column to right of or row below where copied or cut data is to appear  Right-click, select either Paste Columns or Paste Rows

Managing Tables (continued) SET A TABLE’S HORIZONTAL ALIGNMENT Horizontally align table  Left margin  Right margin  Center

Managing Tables (continued) SET A TABLE’S HORIZONTAL ALIGNMENT Position cursor within table Layout tab, Table group, click Select button Click Select Table option Layout tab, Table group, click Properties button

Managing Tables (continued) SET A TABLE’S HORIZONTAL ALIGNMENT Table Properties dialog box appears

Managing Tables (continued) SET A TABLE’S HORIZONTAL ALIGNMENT Click Table tab  Choose desired alignment choice  Click OK  Alignment applied to table

Managing Tables (continued) CREATE A HEADER ROW Header row, first row of table  Formatted differently than other rows  Contains headings for table

Managing Tables (continued) CREATE A HEADER ROW Select first row of table Layout tab, Rows & Columns group, click Insert Above  New, blank row is inserted

Managing Tables (continued) CREATE A HEADER ROW Design tab, Table Style Options group, click Header Row checkbox  Header row is formatted differently Key headings in each cell of first row

Managing Tables (continued) CREATE A HEADER ROW Select first row of table Layout tab, Data group, click Repeat Heading Rows button  Headings will be repeated on each page

Managing Tables (continued) SORT A TABLE’S CONTENTS Sort or arrange contents  Alphabetically  Numerically  Chronologically

Managing Tables (continued) SORT A TABLE’S CONTENTS Text, numbers, or dates sorted in  Ascending order From beginning to end A to Z, 1 to 100, etc.  Descending order From end to beginning Z to A, 100 to 1, etc.

Managing Tables (continued) SORT A TABLE’S CONTENTS Select column Layout tab, Data group, click Sort button

Managing Tables (continued) SORT A TABLE’S CONTENTS Sort dialog box appears

Managing Tables (continued) SORT A TABLE’S CONTENTS Choose desired sort options  Sort up to three columns of data in table Click OK  Sort automatically applied to table

Managing Tables (continued) PERFORM CALCULATIONS IN TABLE CELLS Formula is set of mathematical instructions used to perform calculations in table cells  Word provides basic formulas  Must begin with equal (=) sign  Key function in all caps or choose one of 18 predefined functions

Managing Tables (continued) PERFORM CALCULATIONS IN TABLE CELLS Functions include SUM AVERAGE COUNT

Managing Tables (continued) PERFORM CALCULATIONS IN TABLE CELLS After function, in parentheses, key address of cells to be considered in calculation  ABOVE  LEFT  RIGHT  BELOW

Managing Tables (continued) PERFORM CALCULATIONS IN TABLE CELLS Layout tab, Rows & Columns group, click Insert Below button  New, blank row inserted at bottom of table Design tab, Table Styles Options group, click Total Row checkbox

Managing Tables (continued) PERFORM CALCULATIONS IN TABLE CELLS Click in cell to hold calculation Layout tab, Data group, click Formula button

Managing Tables (continued) PERFORM CALCULATIONS IN TABLE CELLS Formula dialog box appears

Managing Tables (continued) PERFORM CALCULATIONS IN TABLE CELLS Click OK to accept default formula settings OR Enter new formula settings, then click OK  Formula is added to table  Calculation is performed

Managing Tables (continued) MERGE AND SPLIT TABLE CELLS Merge, or combine two or more cells into one Split, or divide one cell into two or more

Managing Tables (continued) MERGE AND SPLIT TABLE CELLS Select cells to be merged OR Select cell to be split  Layout tab, Merge Group, click Merge Cells button OR  Layout tab, Merge Group, click Split Cells button

Managing Tables (continued) CHANGE THE POSITION OF TEXT IN A CELL Select cell(s) Layout tab, Alignment group  Choose desired alignment button

Managing Tables (continued) CHANGE THE DIRECTION OF TEXT IN A CELL Select cell(s) Layout tab, Alignment group  Click Text Direction button until desired direction appears

Working with Lists CREATE AN OUTLINE-STYLE LIST Position cursor where list will begin Home tab, Paragraph group, click Multilevel List button

Working with Lists (continued) CREATE AN OUTLINE-STYLE LIST Multilevel List gallery appears

Working with Lists (continued) CREATE AN OUTLINE-STYLE LIST Choose desired list style Key list  Tab key or Shift + Tab keys move to different levels

Working with Lists (continued) SORT A LIST’S CONTENTS Select list Home tab, Paragraph group, click Sort button

Working with Lists (continued) SORT A LIST’S CONTENTS Sort Text dialog box appears

Working with Lists (continued) SORT A LIST’S CONTENTS Same sorting options as used with table sorting Choose desired options Click OK  List automatically sorted

Working with Lists (continued) CHANGE A LIST’S FORMATTING Select list Home tab, Paragraph group, click downward-pointing arrow on Bullets button

Working with Lists (continued) CHANGE A LIST’S FORMATTING Bullet Styles gallery appears Choose bullet style  Automatically applied to bullets

Working with Lists (continued) CHANGE A LIST’S FORMATTING Select list Home tab, Paragraph group, click downward-pointing arrow on Multilevel List button

Working with Lists (continued) CHANGE A LIST’S FORMATTING Multilevel Lists gallery appears Choose list style  Automatically applied to bullets

YOU LEARNED HOW TO: Insert a table by dragging Use the Insert Table dialog box Draw a table Insert a Quick Table Summary

YOU LEARNED HOW TO: Apply a Quick Style to a table Turn Table Style Options on or off Resize a row or column Move a row or column Summary (continued)

YOU LEARNED HOW TO: Set a table’s horizontal alignment Create a header row Sort a table’s contents Perform calculations in table cells Summary (continued)

YOU LEARNED HOW TO: Merge and split table cells Change the position of text in a cell Change the direction of text in a cell Summary (continued)

YOU LEARNED HOW TO: Create an outline-style list Sort a list’s contents Change a list’s formatting Summary (continued)